Field Office Administrator

Pembina Pipeline Corporation is a dynamic energy transportation and midstream provider, serving customers for more than 65 years. Chances are, we do more than you think. We own pipelines that transport hydrocarbon liquids and natural gas products produced primarily in Western Canada. We also own gathering and processing facilities and an oil and natural gas liquids infrastructure and logistics business. Our operations along the hydrocarbon value chain allow us to offer a full state of midstream and marketing services to our customers in the energy industry.

We are an organization that cares not only about results, but how those results are achieved. Our organization is grounded in the values of Safe, Trustworthy, Respectful, Collaborative and Entrepreneurial. Cultivating a positive employee experience and promoting a diverse and inclusive environment where our employees feel engaged, recognized and empowered is foundational to our ambition of being an employer of choice.

We value the safety of our communities, customers, contractors and employees, and believe that all incidents are preventable. Compliance with all policies, procedures and regulations is a requirement, and our Life Saving Rules are basic rules that everyone should know and live by. Working for Pembina means working safely.

Overview:

Pembina Pipeline Corporation’s Whitecourt office is recruiting a 6-month term Field Office Administrator to join the team. This position reports to the Supervisor, Field Administration. This position provides reception, administrative & technical training support for the Northern Lights and East District field offices.

Responsibilities may include but are not limited to:

• Support Pembina’s safety culture of 'Zero by Choice' and the 'Life Saving Rules';
• Reception: answering telephone and incoming radio calls, signing in office visitors and providing excellent customer service;
• Creation and editing of reports and documents, word processing, filing, and mail distribution;
• Data entry into SharePoint and other databases;
• Complete goods and service receipts in SAP;
• Scan documents for electronic filing and file room maintenance;
• Assist with corporate credit card reconciliation, travel planning and booking;
• Assist with the Corporate Community Investment (i.e. Charity Campaigns, Breakfast programs, Days of Caring, etc.);
• Provide backup administrative support for vacation/sick relief as needed;
• Provide assistance to other business or service units as necessary;
• Attend mandatory safety training;
• Continually seek out opportunities to improve efficiency & productivity of processes or systems;
• Participate and support an equitable, diverse, and inclusive workplace; and
• Other duties as requested.

Qualifications:

• We are looking for an engaging individual with a teamwork attitude, who has strong organizational skills with the ability to pay close attention to detail. This individual must be flexible and adaptable to change, as you will be expected to cross-train on a variety of tasks to provide relief coverage;
• Minimum of a Grade 12 Diploma; Business Administration Certificate or Diploma is an asset;
• Experienced with Word, Excel, PowerPoint and SharePoint;
• Advanced user of Outlook and MS Teams;
• SAP experience is an asset;
• Ability to multitask various initiatives while maintaining attention to detail and data entry accuracy;
• Excellent customer service and interpersonal skills;
• Advanced time management skills to balance competing priorities;
• Analytical thinker with ability to work under minimal supervision;
• Self-starter with a strong work ethic;
• Tenacious and adaptable;
• Able to influence and maintain a positive and enthusiastic attitude; and
• Valid Driver’s License.

The successful candidate must live within 50Km of Whitecourt and/or Swan Hills AB.

The successful candidate must be legally able to work in the country of the position. Final candidate will be required to undergo Pre-Employment Background Checks including a Criminal Record Check.

This position is scheduled to be posted until end of day: 05/06/2025. In rare circumstances, a position may be posted for less time if there has been significant interest in the role.

We recognize that diverse perspectives and experiences fuel innovation and enrich our workplace culture. We firmly believe that every individual's unique background, identity and contributions contribute to our collective success. We encourage applications from individuals of all backgrounds and experiences. If you're contacted to set up an interview and you require accessibility accommodations, please let your Talent Acquisition Advisor know at that time.