Field Ministry Administrator

Samaritan's Purse; Calgary; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Life insurance

Medical/dental

Disability insurance

RRSP contributions after 1 year

15 vacation days

Job summary

Samaritan’s Purse Canada is seeking a Field Ministry Administrator to join the OCC department in Calgary on a full-time maternity leave contract from January 18, 2027 to May 12, 2028. You will maintain databases, coordinate volunteer onboarding, assist with events, travel and expense processing, and support the Regional Manager and CONNECT ministry while upholding Christian values.

Benefits include medical, dental, disability, life insurance, RRSP contributions after one year, and 15 vacation

Qualifications

• Diploma in Office Administration or 2–3 years of related administrative experience.
• Strong written and verbal communication skills.
• Highly organized with strong attention to detail.
• Demonstrates professionalism and maintains confidentiality.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Maintaining and updating the OCC database to support the CONNECT volunteer ministry.
• Coordinating and administering CONNECT volunteer processes, including onboarding, welcome kits, recommitments, and profile agreements.
• Supporting the planning and execution of volunteer and field events.
• Assisting with annual CONNECT campaigns, including volunteer engagement and appreciation initiatives.
• Managing and maintaining volunteer records and files, ensuring accuracy and compliance with organizational policies.
• Preparing and managing data lists for CONNECT campaigns in collaboration with IT, including updates and post-campaign reviews.
• Supporting conference logistics, including registrations, event preparation, and shipping of materials.
• Assisting in planning and coordinating semi-annual National Coordination Meetings.
• Preparing, editing, and distributing materials, manuals, and communications for the Regional Manager team.
• Processing travel authorizations, expense reports, and purchase orders for the Field Ministry Team.
• Organizing and maintaining the Field Ministry Playbook, including regular updates and audits.
• Responding to or directing inquiries from Regional Managers and the volunteer network.
• Supporting reporting by compiling monthly, quarterly, and annual departmental updates.

Skills

Written & verbal communication

Organizational skills

Multi-tasking

Confidentiality

Independent work

Team collaboration

Education

Diploma in Office Administration

Tools

Microsoft Office Suite

Job description

Do you have a passion for administrative excellence and a desire to use your organizational skills to support meaningful ministry? Are you motivated to be part of an organization dedicated to sharing the hope of the Gospel? Samaritan’s Purse Canada (SPC) is seeking a motivated and detail-oriented Field Ministry Administrator to join our Operation Christmas Child (OCC) department!

Samaritan’s Purse is a Christian international relief organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet the needs of people who are victims of war, poverty, natural disasters, disease, and famine with the purpose of sharing God’s love through His Son, Jesus Christ.

As the Field Ministry Administrator, you will provide essential administrative support to the Field Ministry Team, helping to grow and strengthen the CONNECT volunteer ministry across Canada. In this role, you will manage key databases and systems, coordinate volunteer processes such as onboarding and engagement, and support the planning and execution of events and meetings. You will also handle travel coordination, expense processing, and reporting, ensuring smooth day-to-day operations for the team. As an integral member of the OCC team, this role will help SPC carry out its mission and objectives through participation in the daily prayer ministry.

The successful candidate will fulfill a full-time contract position to provide maternity leave coverage at our Calgary head office, from January 18, 2027 until May 12, 2028. This position includes benefits of life insurance, medical/dental and short-term/long-term disability, RRSP contributions after one year of employment, and 15 vacation days per year to start.

Responsibilities

• Maintaining and updating the OCC database to support the CONNECT volunteer ministry.
• Coordinating and administering CONNECT volunteer processes, including onboarding, welcome kits, recommitments, and profile agreements.
• Supporting the planning and execution of volunteer and field events.
• Assisting with annual CONNECT campaigns, including volunteer engagement and appreciation initiatives.
• Managing and maintaining volunteer records and files, ensuring accuracy and compliance with organizational policies.
• Preparing and managing data lists for CONNECT campaigns in collaboration with IT, including updates and post-campaign reviews.
• Supporting conference logistics, including registrations, event preparation, and shipping of materials.
• Assisting in planning and coordinating semi-annual National Coordination Meetings.
• Preparing, editing, and distributing materials, manuals, and communications for the Regional Manager team.
• Processing travel authorizations, expense reports, and purchase orders for the Field Ministry Team.
• Organizing and maintaining the Field Ministry Playbook, including regular updates and audits.
• Responding to or directing inquiries from Regional Managers and the volunteer network.
• Supporting reporting by compiling monthly, quarterly, and annual departmental updates.

Qualifications

• Qualified applicants must be committed to Christian values and precepts and be in agreement with the Samaritan’s Purse Statement of Faith .
• Diploma in Office Administration or 2–3 years of related administrative experience
• Proficient in Microsoft Office Suite
• Proven strength in office administration and coordination
• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to work both independently and collaboratively within a team
• Able to manage multiple priorities in a fast-paced, dynamic environment
• Demonstrates professionalism and maintains confidentiality

Note: Candidates must be legally authorized to work in Canada.

Application Deadline: Open until a suitable candidate is selected.

Staff must be in agreement with the Samaritan’s Statement of Faith and be committed to Biblical values, precepts and conduct. We thank all applicants for their interest; however, only qualified candidates will be contacted for an interview.