Field Admin

Roska DBO Inc.; Town of Slave Lake; On-site; CAD 52,000 - 68,000; Full time

Job summary

Roska DBO Inc. is seeking an experienced Field Administrative Assistant to support field operations in the North Clearwater District near Slave Lake, Alberta. The role partners with Foremen, Production Technologists and office personnel to keep operations running smoothly.

The ideal candidate is organized, detail-oriented and able to manage competing priorities in a fast-paced field environment. Local candidates are encouraged to apply, with travel between field locations as required.

Qualifications

• Minimum of 5 years of administrative experience in oil & gas is preferred.
• Proficient in Microsoft Office (Excel, Word).
• Experience with accounts payable/receivable software; Pandell is an asset.
• Working knowledge of OH&S legislation and AER regulations.

Responsibilities

• Track field allocations and operator timesheets.
• Process and code invoices; maintain related documentation.
• Maintain records for charts, truck tickets and field docs.
• Support safety program tracking of certifications and training.
• Ensure filing systems are organized and accessible.
• Provide admin support to Foremen and Production Technologists.
• Assist with PM documentation and travel between field offices.
• Maintain vendor and customer records; respond to inquiries.
• Develop and maintain tracking spreadsheets for designated areas.
• Perform general admin duties including answering phones and filing.
• Coordinate area meetings and events; support field ops teams.

Skills

Administrative experience

Organizational skills

Time management

Problem solving

Written and verbal communication

Independence

Tools

Microsoft Excel

Microsoft Word

Pandell

Job description

Roska DBO Inc. is currently seeking an experienced Field Administrative Assistant to support our client, a major oil and gas producer, in the North Clearwater District near Slave Lake, Alberta.

This role provides essential administrative support to field operations, working closely with Foremen, Production Technologists, Field Operators and office personnel. The ideal candidate is organized, detail-oriented and comfortable managing multiple priorities in a fast-paced field environment. Local candidates are encouraged to apply.

Key Responsibilities

• Track field allocations, operator timesheets and related documentation.
• Process, code and track invoices.
• Maintain records for charts, truck tickets and other field documentation.
• Support the area's safety program by tracking certifications, training and compliance requirements.
• Maintain organized and accessible filing systems.
• Provide administrative support to Foremen and Production Technologists.
• Assist with AER unsatisfactory records and ensure preventive maintenance (PM) documentation is current and accessible.
• Maintain accurate vendor and customer records and update databases as required.
• Respond to vendor and customer inquiries in a professional and timely manner.
• Develop and maintain tracking spreadsheets for designated areas.
• Perform general administrative duties, including answering phones, sorting mail, filing, faxing and photocopying.
• Assist with coordinating area meetings and events.
• Support Field Operators and Foremen with special projects and administrative requirements.
• Provide additional support to office and field administration teams as needed.
• Travel between field offices and facilities when required.

Qualifications and Experience

• Minimum of 5 years of administrative experience; oil and gas industry experience is considered an asset.
• Strong proficiency in Microsoft Office, particularly Excel and Word.
• Experience with accounts payable/receivable software; Pandell experience is an asset.
• Working knowledge of OH&S legislation, AER regulations and industry best practices.
• Excellent organizational, time-management and problem-solving skills.
• Strong attention to detail and accuracy.
• Ability to work independently, prioritize competing demands and adapt to changing operational needs.
• Excellent written and verbal communication skills.
• Valid Class 5 driver's licence.
• Ability and willingness to travel between field locations as required.

Roska DBO Inc. is a customer-focused operations company with a 30-year track record of providing production and equipment solutions for well sites and facilities. Based in Grande Prairie, Alberta, Roska serves Western and Northern Canada, as well as selected U.S. and international markets, with a primary focus on Alberta and British Columbia.

Our Workforce Solutions group partners with customers across Western Canada to recruit qualified personnel for assignments ranging from emergency callouts to long-term contingent workforce solutions. We support a variety of operational roles, including plant and field operators, turnaround personnel, administrative professionals and camp support staff.

In addition to contract operating services for oil and gas producers, midstream and pipeline companies, Roska designs, builds and operates well-site facilities, rents equipment, and provides production testing and flowback services through its company-owned well-testing fleet.

When you join the Roska Team, the sky is the limit!