FHG Enrollment Clerk (Part Time Entry Level Admin Opportunity)

Avanti Software Inc.; Ottawa; On-site; CAD 30,000 - 60,000; Part time

Job summary

Join a forward-thinking healthcare team as an FHG Enrollment Clerk, where you'll gain invaluable experience in a professional setting. This part-time role offers the chance to master essential administrative skills, including data entry and records management, while working with sensitive healthcare information. Ideal for recent graduates or those looking to build a career in healthcare, this position provides mentorship and growth opportunities within a supportive environment. Be part of a transformative movement in community healthcare and kickstart your career with us!

Benefits

Comprehensive vision, dental, medical, and paramedical services after 6 months

Qualifications

• Strong organizational and multitasking capabilities required.
• Experience in a healthcare or medical office environment is an asset.

Responsibilities

• Receive, sort, scan, and import mail/documents with precision.
• Organize and maintain digital and physical records.

Skills

Administrative Experience

Data Entry

Attention to Detail

Typing Skills

Communication Skills

Problem-Solving Skills

Education

Post-secondary diploma in Business Administration

Final-year post-secondary students encouraged

Tools

Microsoft Office Suite

Electronic Medical Records (EMR) systems

Job description

FHG Enrollment Clerk (Part Time Entry Level Admin Opportunity)

Who We Are

Appletree Medical Group stands as Canada's most forward-thinking multi-disciplinary medical team, setting the standard in healthcare innovation. We proudly support and manage the practices of Ontario's leading family physicians and specialists, including pioneers in virtual healthcare services. For over twenty years, we've partnered with bright and motivated individuals on a mission to revolutionize access to community healthcare across Canada.
But our journey doesn't stop here. We're expanding our impact globally, helping communities around the world rebuild and enhance their healthcare systems. This is just the beginning of an exciting adventure, and we invite you to be part of it. Join our dynamic team and play a pivotal role in shaping the future of community healthcare—locally and beyond. Explore how you can contribute to our mission and become a key player in this transformative movement.

Why You Should Join Us

At Appletree, we offer more than just a job — we provide a launching pad for your career in healthcare administration.

As an FHG Enrollment Clerk, you'll gain real-world experience in a professional healthcare office, mastering skills like data entry, records management, and Electronic Medical Records (EMR) systems while working directly with sensitive healthcare information.

This role is ideal for graduating students, recent grads, or anyone eager to build a strong foundation in healthcare operations. You'll develop essential administrative skills, strengthen your résumé, and earn valuable references from experienced healthcare leaders — all within a supportive, structured environment.
If you're detail-oriented, driven, and passionate about starting a meaningful career in healthcare, Appletree offers the mentorship, growth, and real-world exposure you need to succeed.

Join us — not just for a paycheck, but to truly kickstart your healthcare career.

The Opportunity

We are seeking a highly organized and detail-oriented FHG Enrollment Clerk to join our team at our Ottawa location. This entry-level, part-time position combines responsibilities in mail processing, form handling, and data entry. It is ideal for individuals with administrative experience who are fast typists, efficient, and comfortable working in a quiet, professional office setting.

Job Details:

Job Type: Part-Time
Availability: Must be flexible to work daytime, evenings, and weekends
Experience Level: Entry Level
Compensation: $17.20 per hour
Work Setting: On-site – Professional Administrative Office Environment
Location: 1902 Robertson Road, Ottawa, Ontario
Employment Term: 3-Month Employee Contract with the potential to extend based on performance and business needs

Benefits:

Comprehensive vision, dental, medical, and paramedical services, with eligibility beginning after 6 months of continuous full-time employment.

What You'll Do

Receive, sort, scan, and import physical and digital mail/documents into appropriate systems.
Process and manually complete Family Health Group (FHG) forms with a high degree of precision and accuracy.
Organize, file, and maintain digital and physical records in compliance with company standards and privacy regulations.
Utilize Electronic Medical Records (EMR) systems for document management and data input.
Uphold strict confidentiality standards while handling sensitive medical and administrative information.
Follow established procedures, company scripts, and internal policies consistently and accurately.
Support additional administrative tasks and assist with record management projects as needed.
Participate in cross-functional team initiatives post-training, based on availability and organizational needs.
Adapt to evolving responsibilities in response to business demands and regulatory developments.

What We're Looking For

Required Skills & Qualifications:

Demonstrated administrative experience with strong organizational and multitasking capabilities.
Fast and accurate typing skills; exceptional attention to detail is essential.
Ability to work efficiently, independently, and quietly in a professional office environment.
Excellent written and verbal communication skills in English.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Comfortable navigating and inputting data into Electronic Medical Records (EMR) systems (experience is an asset).
Ability to handle sensitive information with discretion and maintain strict confidentiality.
Strong problem-solving skills and a positive, collaborative attitude.
Ability to stand and move around as necessary to manage mail handling and document processing tasks.

Education & Experience:

Graduating or final-year post-secondary students are encouraged to apply.
Post-secondary diploma or degree in Business Administration, Office Administration, or a related field is preferred.
Minimum of 2 years of experience in an administrative, mailroom, or office support role is preferred.
Experience working in a healthcare or medical office environment is considered an asset.
Previous experience handling records, scheduling, and administrative support tasks is advantageous.

Other Role Requirements:

Must be fluent in English and able to accurately read and interpret forms and procedural documents.
Basic computer literacy and comfort with administrative technologies are required.
Ability to lift, carry, and transport mail and documents as part of daily tasks.
Strong work ethic and the ability to maintain a calm, professional demeanor within a team-oriented environment.

What's Next

At Appletree, our hiring process is thorough and designed to ensure a mutual fit. We aim to create an environment of fairness, equity, and diversity, so you'll have the opportunity to connect with various members of our hiring team throughout the process. The journey begins with your application submission, followed by an online self-recorded pre-screen interview, a group interview, and finally, an in-person interview with the hiring manager.

Appletree is dedicated to the full inclusion of all qualified individuals. As part of this commitment, we provide reasonable accommodations for persons with disabilities. If you require accommodation to participate in the job application or interview process, please contact us at [e-mail]. Kindly note that this email is solely for accommodation requests; please apply online for the position.