Festival Coordinator

National Film Board of Canada; Montreal; On-site; CAD 52,000 - 66,000; Full time

Job summary

The National Film Board of Canada in Montreal seeks a Festival Submissions Coordinator to prepare submission packages for national and international festivals, coordinate with internal teams, monitor deadlines, fees, and regulations, and help position films strategically at festivals.

The role involves drafting letters, organizing accreditations, maintaining festival calendars and databases, and providing general support to the Festivals team.

Qualifications

• College diploma in a relevant discipline; film/humanities/visual arts preferred.
• Minimum three years of relevant coordination experience.
• Knowledge of the film industry and festival dynamics is an asset.
• Proficiency with MS Office and ability to learn other software.
• Strong drafting, filing, and document handling abilities.
• Bilingual in English and French, written and spoken.

Responsibilities

• Develop strategies for submission of NFB films to festivals.
• Plan submissions based on festival calendars, deadlines, and fees.
• Create complete submission packages with internal stakeholders.
• Draft registration forms and personalized letters within deadlines.
• Quality control of submission elements and related documents.
• Manage registration fees and bank reconciliations.
• Distribute accreditations and tickets for festival events.
• Update festival data in internal databases and calendars.
• Research festival dates and regulatory changes and update files.
• Prepare reports and provide general support to the Festivals team.

Skills

Strong organizational skills

Attention to detail

Ability to work under pressure

Initiative and judgment

Teamwork

Education

College diploma in a relevant discipline (film, humanities, or visual arts)

Tools

MS Office Suite

Job description

Are you passionate about great storytelling, about exploring the issues that matter, about pushing the boundaries in new audiovisual experiences? So are we. As Canada’s public producer and distributor, the National Film Board has been telling the country’s stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939. But to do this, we need a team that truly reflects the richness and diversity of Canada. If you’d like to be a part of this team—and part of the NFB’s incredible legacy,we’d love to hear from you.

SUMMARY OF DUTIES

Prepares the National Film Board of Canada (NFB) film submission packages for Canadian and international festivals. Communicates regularly with different NFB sectors to obtain the needed elements for submissions. Researches and gathers relevant documents and verifies the accuracy of information. Monitors the festival calendar and updates submission lists, taking account of submission deadlines, fees and regulations. Participates in discussions on strategic positioning of films at festivals. Drafts correspondence and liaises with external teams regarding films to be submitted. Inputs data, provides administrative follow-up and ensures sending of material. Offers general support to the Festivals team.

MAIN RESPONSIBILITIES

• Participates in strategies for submission of NFB films to festivals.
• Plans upcoming submissions based on the strategies and schedules for all festivals and events.
• Builds, in collaboration with internal stakeholders, complete submission packages for each film to be submitted.
• Ensures completion of registration forms and drafting of personalized letters and other documents, and delivers them within the required deadlines.
• Provides continuous quality control of elements related to submissions.
• Prepares documentation related to registration fees and does bank reconciliation.
• Organizes the distribution of accreditations and tickets to festival openings or closings for the filmmakers and producers of selected films.
• Updates information material on new titles in databases used by the Festivals department.
• Monitors the festival calendar and updates submission lists, taking account of submission deadlines, fees and regulations and the strategies for each film.
• Researches festival dates, changes to regulations and submission dates; adds this information to the files and advises the persons concerned.
• Drafts letters, prepares documents, reports, and tables and does festival-related research.
• Provides general support to the Festivals team.

REQUIRED TRAINING, KNOWLEDGE AND EXPERIENCE

• College diploma in a relevant discipline, including film, humanities, or visual arts.
• Minimum three years of relevant experience in coordination (or any equivalent combination of education and experience), ideally in the cultural sector.
• Knowledge of the film industry; understanding of the dynamics of festivals and film production is an asset.
• Knowledge of standard MS Office Suite software and ease in learning the use of various other software.
• Significant experience in different facets of office work, such as drafting of routine correspondence, handling of incoming and outgoing mail, and document filing.
• Proficiency in English and French, orally and in writing.

SKILLS REQUIRED

• Strong interest in film.
• Evident sense of organization, great attention to detail, ability to work under pressure and effectively manage various priorities with tact, discretion, initiative, and judgment.
• Strict adherences to schedules.
• Rigour in transmitting information to festivals and filing information.
• Sense of initiative and teamwork, proactive in file preparation and monitoring.

The NFB is committed to building a skilled, diverse workforce that’s reflective of Canadian society. It promotes initiatives such as employment equity and encourages candidates to voluntarily indicate in their cover letter if they are a woman, a member of a First Nations group, Inuk, Métis, a person with a disability, or a member of a visible‑minority group.

The NFB is also committed to developing inclusive, barrier‑free selection processes and work environments. Feel free to advise us of any accommodation needs.

Please note that only applicants selected for an interview will be contacted.