Feasibility Associate

Probity Medical Research Inc.; Southwestern Ontario; On-site; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Benefits program

Job summary

Probity Medical Research (PMR) is seeking a Feasibility Associate to support site selection for industry-sponsored studies across Probity-affiliated sites. You will manage opportunities from feasibility through to study start-up, coordinating information, and ensuring timely questionnaires are completed.

You will collaborate with internal teams and external partners, coordinating communication, maintaining databases, and promoting the best-fit sites to sponsors and CROs.

Qualifications

• Post-secondary education in Life Sciences, Health Sciences, Clinical Research or related field; a four-year degree is preferred.
• 1–2 years of relevant professional experience in clinical research, feasibility, site management or regulatory affairs.
• Strong analytical and critical-thinking abilities to review study information and identify suitable sites.
• Highly organized with the capacity to manage multiple opportunities, deadlines, and priorities.
• Self-motivated, proactive and able to work independently while contributing to a team.
• Excellent written and verbal communication with internal and external stakeholders.
• Proficiency with Microsoft Office; PowerPoint and PDF editing are a plus.

Responsibilities

• Coordinate rapid and thorough completion and submission of initial interest, feasibility, and pre-study questionnaires.
• Generate site recommendation lists to match Probity-affiliated sites with studies and promote them to Sponsors.
• Regularly review and update shared tools and databases, including Portico, across Sponsor/CRO portals.
• Maintain team task categories and update coverage trackers as needed.
• Identify, contact and engage Sponsors and CROs; log contacts and outcomes.
• Provide exceptional feasibility support to sites and strengthen Sponsor relationships.
• Attend internal meetings and collaborate across Probity teams for seamless handoffs.
• Other duties and ad hoc assignments as required.

Skills

Attention to detail

Communication skills

Organizational skills

Time management

MS Office proficiency

Relationship-building

Analytical skills

Independent work

Proactive problem-solving

Collaborative teamwork

Education

Post-secondary Life Sciences / Clinical Research

Four-year degree preferred

Tools

Portico

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Based in Waterloo, Ontario, Probity Medical Research (PMR) is a Canadian organization supporting the advancement of clinical research by partnering with research sites, pharmaceutical companies, and contract research organizations. Through our specialized administrative services, we help clinical research teams deliver studies that contribute to the development of new treatments and therapies.

At PMR, employees have the opportunity to contribute to meaningful work while developing specialized knowledge within the clinical research industry. Our teams collaborate across departments and with external partners, providing employees with exposure to a variety of projects, stakeholders, and opportunities to expand their skills. As a growing organization, we value individuals who are eager to learn, contribute ideas, and help improve the way we work. We are committed to creating a supportive and inclusive workplace where employees can build their expertise, take ownership of their work, and grow alongside the organization.

PMR is an equal opportunity employer committed to providing a respectful and inclusive workplace. We offer a benefits program and an opportunity to build specialized experience within the clinical research industry while contributing to the continued success and growth of our organization.

As a Feasibility Associate, you will support site selection optimization for industry-sponsored clinical research studies across Probity-affiliated sites. You will manage new study opportunities throughout the feasibility stage, working closely with both internal and external stakeholders to gather and assess study information, identify and recommend appropriate Probity-affiliated sites, and coordinate the accurate and timely completion and submission of site feasibility questionnaires.

Once studies are awarded, you will facilitate a smooth transition of selected studies and sites to the Probity Study Department, ensuring relevant information is communicated effectively and opportunities progress efficiently into study start-up. You will collaborate closely with internal teams to ensure that the Feasibility Team provides high-quality, timely support that contributes to the successful advancement of clinical trials at Probity-affiliated sites.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Job Responsibilities

Questionnaires and Documentation

• Coordinate the rapid and thorough completion and submission of initial interest questionnaires, feasibility questionnaires, and pre-study documents.

Site Recommendations

• Using tools provided, generate site recommendation lists to best match Probity-affiliated sites with appropriate studies.
• Promote Probity-affiliated sites to Sponsors and CROs providing rationale for why they would be a good addition to the study.

Online Platform and Database Management

• Regularly review and update shared team tools and databases, including Probity’s online platform (Portico).
• Work within multiple external Sponsor/CRO portals.

Task Coordination

• Maintain task category within the Feasibility Team shared Outlook inbox.
• Update individual and team coverage trackers as needed.

External Communication

• Identify, contact and engage key individuals at Sponsors and CROs, logging contacts and outcomes.
• Provide exceptional support during the feasibility stage for Probity-affiliated clinical research sites.
• Strengthen and expand existing relationships with Sponsors, CROs and site representatives.

Internal Communication

• Attend and contribute to internal meetings.
• Collaborate closely with other team members, Team Lead, and other Probity teams/departments to ensure seamless engagement and handoff.

Other duties and ad hoc assignments as required.

Skills

• Exceptional attention to detail with the ability to accurately manage questionnaires, documentation, databases, and study information.
• Excellent written and verbal communication skills, with the ability to communicate professionally and effectively with Sponsors, CROs, site representatives, and internal stakeholders.
• Strong organizational and prioritization skills, with the ability to manage multiple study opportunities, deadlines, and competing requests simultaneously.
• Strong time management skills and the ability to work efficiently in a fast-paced, deadline-driven environment.
• Proficiency with Microsoft Office, particularly Outlook, Excel, Word, and Teams, with the ability to quickly learn and navigate online platforms and databases.
• Strong relationship-building and interpersonal skills, with the ability to establish and maintain positive relationships with internal and external stakeholders.
• Strong analytical and problem-solving skills, with the ability to assess study requirements, identify appropriate sites, and address challenges effectively.
• Sound judgment and decision-making skills, particularly when evaluating study opportunities and recommending appropriate Probity-affiliated sites.
• Adaptable and flexible, with the ability to respond effectively to changing priorities, study requirements, and timelines.
• Self-motivated and able to work independently, while contributing effectively as part of a collaborative team.
• Proactive and solutions-oriented, with the ability to identify opportunities for improvement and take initiative when appropriate.
• Professional and customer-service oriented, with a commitment to providing responsive and exceptional support throughout the feasibility process.
• Collaborative and team-oriented, with the ability to work effectively across multiple departments to facilitate seamless communication and handoffs.

Qualifications & Requirements

• Post-secondary education in a relevant field, such as Life Sciences, Health Sciences, Clinical Research, Regulatory Affairs, or Clinical Trial Management. A four‑year degree or college diploma is preferred.
• 1–2 years of relevant professional experience, preferably in clinical research, clinical trial management, feasibility, site management, regulatory affairs, or a related field.
• Strong analytical and critical‑thinking skills, with the ability to review study information, assess requirements, identify suitable sites, and make sound recommendations.
• Highly organized and detail‑oriented, with the ability to manage multiple concurrent study opportunities, documentation requirements, and deadlines.
• Self‑motivated and proactive, with the ability to take initiative, work independently, and complete assignments with minimal supervision.
• Demonstrated ability to follow through, manage competing priorities, and complete overlapping projects within established timelines.
• Comfortable with administrative and computer‑based work, including reviewing and managing information across multiple documentation systems, databases, online platforms, and resources.
• Strong Microsoft Office skills, particularly in Word, Excel, Outlook, and Teams; experience with PowerPoint and PDF editing software is an asset.
• Professional and effective communicator, with the ability to interact confidently with internal and external stakeholders.