Family Law Legal Assistant

Jasonpaulhowie; Windsor; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

Jasonpaulhowie in Windsor, Ontario is seeking a full-time Legal Assistant/Law Clerk to provide comprehensive support throughout all stages of a legal file. The ideal candidate will excel in managing court documents, communicating with clients and court staff, and conducting thorough file management.

Experience in family law and proficiency in tools such as Microsoft Office and DivorceMate are essential. This role requires exceptional attention to detail and a proactive client-focused approach.

Qualifications

• 1+ years in reception or administrative roles, preferably in legal.
• Knowledge of business and legal terminology.
• Familiarity with Family Law processes and Ontario forms.

Responsibilities

• File and process court materials through Ontario Court platforms.
• Prepare Financial Statements and legal documents.
• Communicate effectively with clients and court staff.
• Organize client materials for disclosure and court appearances.

Skills

Strong drafting skills

Excellent written communication

Attention to detail

Client-focused approach

Ability to work independently

Education

1+ years in reception, customer service, or administrative roles

Experience as a Family Law Legal Assistant/Clerk

Familiarity with Family Law Rules and Ontario forms

Tools

Microsoft Office

DivorceMate

Adobe Acrobat

Zoom

Clio

Net Documents

Soluno

Job description

Role Description

This is a full-time, on-site position for a Legal Assistant/Law Clerk. We are seeking a highly organized, detail-oriented, and proactive professional to provide comprehensive support to counsel throughout all stages of a file, from intake through to resolution. The ideal candidate will possess experience in family law, strong administrative and file management abilities, and the capacity to manage competing priorities in a fast-paced environment. This role requires a professional who takes pride in delivering exceptional legal and client support, while contributing to the efficient operation of the practice.

Primary Responsibilities

Court Filing & Case Management

• File and process court materials through the appropriate Ontario Court platforms, including Case Center, Justice Services Online and Family Submissions Online.
• Prepare, organize, and maintain court materials and legal documentation.
• Monitor and track deadlines and limitation periods to ensure timely compliance with court requirements.

Document Preparation & Legal Support

• Prepare Financial Statements including gathering financial disclosure and organizing supporting documentation such as banking records and tax returns.
• Prepare Certificates of Financial Disclosure and Net Family Property Statements.
• Draft legal correspondence and court documents, including Applications, Answers, Notices of Motion, and Affidavits.
• Manage all aspects of undertakings, including maintaining undertakings charts, corresponding with counsel regarding outstanding undertakings, reviewing responses for compliance, and assisting clients with satisfying undertakings provided.

Client & File Coordination

• Communicate professionally and effectively with clients, opposing counsel, court staff, and third-party professionals.
• Collect, organize, and maintain client disclosure materials, including financial statements, tax returns, appraisals, and valuations.
• Coordinate and schedule client questionings, mediations, and court appearances.
• Provide reminders to clients on outstanding tasks and disclosure.

Core Competencies

• Strong drafting skills and excellent written communication.
• Exceptional attention to detail and ability to work under tight timelines.
• Ability to work independently, prioritize tasks, and manage multiple files.
• Dedicated client-focused approach.

Qualifications

• 1+ years in reception, customer service, or administrative roles, preferably in the legal field.
• Knowledge of business and legal terminology.
• Minimum 1 year experience as a Family Law Legal Assistant/Clerk.
• Familiarity with the Family Law Rules, court processes, deadlines, and Ontario forms.
• Proficiency in Microsoft Office, DivorceMate, Adobe Acrobat and Zoom.
• Exposure to Clio, Net Documents and Soluno is considered an asset.