Faculty Support Services Assistant

University of Toronto; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading Canadian university in Toronto is seeking a Faculty Support Services Assistant to provide grant management and financial administration support to researchers. The ideal candidate will have an advanced diploma in finance or business, with at least three years of relevant experience. Key responsibilities include monitoring budgets, processing expense reimbursements, and scheduling events. The role requires excellent communication skills and proficiency in financial systems.

Qualifications

• Minimum three years' relevant experience in financial administration.
• Experience in administering restricted funds preferred.
• Solid experience in statistical reporting and analysis.

Responsibilities

• Monitor department budget and ensure expenditures remain within budget.
• Administer accounts for restricted funds.
• Process expense reimbursements.

Skills

Financial administration

Communication skills

Organizational skills

Customer service

Accounting principles knowledge

Education

Advanced College Diploma in Finance or Business Administration

Tools

MS Office Suite

FIS, HRIS, RIS, Usource or equivalent systems

Job description

Date Posted: 10/02/2025
Req ID: 45355
Faculty/Division: Faculty of Arts & Science
Department: Dept of Computer Science
Campus: St. George (Downtown Toronto)
Position Number: 00005038

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including two Turing Awards, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the most highly cited in computer science.

Your opportunity:

Under the general direction of the Finance Manager and the daily direction of the academic research group supervisor, the Faculty Support Services Assistant provides grant management and support for group research and teaching activities to an assigned group of researchers.

Your responsibilities will include:

• Monitoring department budget to ensure expenditure remains within budgeted allocations
• Administering accounts for restricted funds
• Generating standard financial reports
• Tracking the financial status of accounts
• Processing expense reimbursements
• Acting as the first point of contact for general enquiries
• Coordinating the schedule for program and event calendars
• Scheduling travel plans and requesting appropriate accommodations

Essential Qualifications:

• Advanced College Diploma (3 years) in Finance or Business Administration or acceptable equivalent combination of education and experience
• Minimum three (3) years' relevant experience providing financial administration and administrative support for group research and teaching activities, with some experience administering restricted funds (research grants and start-up funds, etc.). Experience preferred within a university environment
• Experience with preparing and processing research expenses/expense reimbursements
• Experience monitoring and reconciling fund accounts
• Experience planning expenditures and monitoring operating budgets
• Experience with statistical reporting and analysis
• Solid experience in FIS, HRIS, RIS, Usource or equivalent systems
• Experience in organizing logistics of events in a professional setting (e.g. scheduling programs/events, booking travel and hospitality for events)
• Strong knowledge of accounting principles, and policies and procedures in the university setting, including Guide to Financial Management
• Excellent verbal and oral communication skills with demonstrated ability to communicate complex policies to non-financial clients
• Advanced computer skills in MS Office suite
• Strong organizational, time management and multi-tasking skills
• Strong interpersonal and customer service skills
• Detail-oriented and demonstrated accuracy with numbers and data

Assets (Nonessential):

• Experience in technical typing using LateX/Unix and in Web page design
• Knowledge of Computer Science related research grants and funds

To be successful in this role you will be:

• Communicator
• Cooperative
• Diplomatic
• Multi-tasker
• Organized
• Team player

Closing Date: 10/14/2025, 11:59PM ET

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.