Faculty Scheduler - FAST - FT Support

Humber College; Toronto; On-site; Full time

Job summary

Join a vibrant community at a leading polytechnic institution, where you will play a crucial role in scheduling and coordinating academic activities. As a Faculty Scheduler, you will ensure that the academic environment is optimally organized and student-centered. This position offers a unique opportunity to contribute to the educational landscape, working closely with academic leaders and utilizing your strong organizational skills. With a commitment to diversity and inclusion, this role is perfect for those passionate about improving educational experiences and fostering a collaborative environment.

Benefits

Opportunity to build Humber's future

Supportive team environment

Access to tools and technology

Qualifications

• 5+ years of experience in post-secondary education.
• Proficient in student information and complex scheduling systems.
• Strong communication and analytical skills.

Responsibilities

• Coordinate academic scheduling and maintain records.
• Liaise with academic leadership for efficient operations.
• Manage usage of teaching and event spaces.

Skills

Post-secondary education environment experience

Student information systems proficiency

Complex scheduling systems knowledge

Strong communication skills

Analytical and problem-solving skills

MS Office Suite proficiency

Ability to work under pressure

Multi-tasking abilities

Adaptability to new processes

Education

3-year diploma or degree in Business Administration

Degree in Business Management

Degree in Office Administration

Tools

Scheduling software programs

MS Office Suite

Job description

Job Description - Faculty Scheduler - FAST - FT Support (33010)

Faculty Scheduler - FAST - FT Support - ( 33010 )

Find Your Spot at Humber

At Humber, we are a vibrant, diverse community of professionals dedicated to providing an exceptional learning experience for our students. Through our strategic vision and exciting new brandBuilders of Brilliance, we are co-constructing a new model of polytechnic education for Ontario, Canada, and the world. We are committed to ensuring Humber offers the right programs, with the most effective teaching and learning approaches, to prepare exceptional leaders for our industries and communities.

To achieve our vision, we take finding and developing the right talent very seriously. We offer a collegial, collaborative, inclusive environment in which each individual is supported to grow and bring their best each day.

If you are excited by the prospect of contributing to our vision for learning, if you would like to be part of building a new model of polytechnic education, of ‘building brilliance’, in one of Canada’s preeminent higher education institutions, then here is your opportunity to join our dynamic team.

Job Details:
Position Title: Faculty Scheduler
Status: Full Time
Hours: 40hours per week
Faculty/Department: Faculty of Applied Sciences and Technology
Campus/Location: North Campus
Salary: FT Support Payband G (Start $33.55 – Max $38.88)

About the Faculty of Applied Sciences and Technology at Humber:
The Faculty of Applied Sciences & Technology (FAST) at Humber College offers a dynamic and innovative learning environment, combining academic theory with hands-on practice in fields such as cybersecurity, engineering, embedded systems, and skilled trades. With cutting-edge facilities, applied research projects, and strong industry connections, FAST prepares students for careers in emerging technologies and complex systems. Faculty members play an integral role in advancing research and developing future leaders in technology and applied sciences.

About the Faculty Scheduler Role:

The Faculty Scheduler is responsible for the provision of accurate, timely, and student-centred scheduling and timetable coordination activities and academic record maintenance (i.e. scheduling/registration/curriculum) within the Faculty. Working with the Scheduling Coordinators from the Office of the Registrar, the incumbent is responsible for effective coordination, planning, organization, and implementation of procedures and processes to ensure the efficient operations of the Faculty’s academic activities.

Liaising with Academic Leadership (Senior Dean, Associate Deans and Directors), and Schedulers in other Faculties as required, the Faculty Scheduler coordinates all aspects of the assignment, utilization, and optimization of teaching, learning, and event spaces as related to academic scheduling for the Faculty. Responsibilities include but are not limited to: gathering information related to program curriculum and resources required to teach it, maintaining and updating the master scheduling file; assigning and managing the usage of academic space using scheduling software programs and serving as a resource to the academic professors on matters such as course and classroom information, scheduling and policies. The incumbent also acts as a resource to Academic Leadership on section sizes for the purpose of finding budgetary efficiencies and ensuring rules regarding relevant collective agreements are met.

About You:
You are passionate about working at Ontario's largest Polytechnic; you thrive on improving productivity and quality that contribute to team success! If this sounds like you, keep reading:

Education
The successful candidate will possess a 3-year diploma or degree in Business Administration, Business Management or Office Administration.

Experience/Skills

The incumbent must have a minimum of 5 years of related experience and should demonstrate the following:

• Sound experience working in the post-secondary education environment with strong understanding of college business processes;
• Demonstrated proficiency working with student information systems and with complex scheduling systems;
• Strong communication skills, both oral and written, with the ability to explain moderately complex processes;
• Strong analytical and problem-solving skills;
• Proficient knowledge of MS Office Suite and comparable software applications;
• Must work well under pressure and meet strict deadlines;
• Ability to handle multiple tasks and projects simultaneously;
• Must be able to learn and adapt to new and constantly changing processes and computer applications.

If this sounds like you, we'd love to hear from you! At Humber Polytechnic we don't just accept difference we celebrate it! Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we're looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber!

What's in it for you?

• An opportunity to be a part of building Humber's future.
• Be part of a diverse, hard-working, and supportive team.
• Tools and technology that will allow you to succeed at your job.

We thank you for your interest in working with Humber Polytechnic. Only applicants selected for an interview will be contacted. Consideration for Support Staff (Article 17 of FT Support Staff and Article 19 of PT Support Staff) positions will be given to internal employees in accordance with the respective Collective Agreements.

Equity, Diversity, and Inclusion
Humber Polytechnic is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post-secondary environment.

Humber supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. Humber’s diverse workplace also supports Francophone workers and young workers.

Accommodation
Humber Polytechnic is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our Talent Acquisition team will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.

Anti-Discrimination Statement
At Humber Polytechnic, all forms of discrimination and harassment are prohibited. All employees and applicants have the right to work in an environment that is free from discrimination and harassment. If you need assistance with concerns related to discrimination and harassment, please contact the Office of Human Rights and Harassment ([e-mail]).

Position Type FT Support

Minimum Salary

Minimum Salary

33.55

Maximum Salary

Maximum Salary

38.88

Work Locations

North Campus

205 Humber College Blvd.

Etobicoke M9W 5L7

Job Family

Job Family

Academic Administration

Deadline to Apply May 20, 2025

Job Posting

Job Posting

5/6/25

Department Faculty of Applied Sciences & Technology