Facility Operations Coordinator- EN

Master; Saint-Bruno-de-Montarville; On-site; CAD 63,000 - 75,000; Full time

Job summary

An established industry player is seeking a Facility Operations Coordinator to support their Facilities team. This role is pivotal in managing administrative tasks, vendor communication, and ensuring efficient facility operations. The Coordinator will assist in service requests, track maintenance activities, and uphold best practices during business integrations. The ideal candidate will be fully bilingual, possess strong organizational skills, and have a foundational understanding of facility operations. Join a dynamic team where your contributions will enhance workplace efficiency and support exciting infrastructure projects.

Benefits

Medical and dental coverage

Short and long-term disability protection

Wellness spending account

Employee assistance program

Access to telemedicine

Reimbursement of professional membership fees

Early vacation program

Flexible remote work policy

Qualifications

• 2 to 5 years of experience in facility coordination or administrative support.
• Basic knowledge of facility operations and maintenance coordination.

Responsibilities

• Assist with day-to-day facility operations and vendor communications.
• Coordinate service requests and maintain facility-related records.

Skills

Bilingual (English and French)

Organizational skills

Time-management skills

Attention to detail

Communication skills

Problem-solving abilities

Education

Diploma in Facilities Management

Certificate in Business Administration

Tools

Microsoft Office Suite

Facility Management Software (Yardi)

Job description

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The Facility Operations Coordinator provides essential support to the Facilities team in the management of their portfolio. This role focuses on administrative coordination, vendor communication, and ensuring that facility-related tasks are completed efficiently. The Coordinator helps maintain facility operations by assisting with service requests, tracking maintenance activities, and supporting workplace organization. Additionally, this role supports the implementation of department best practices and processes during the integration of newly acquired businesses.

What You Will Accomplish With Us

• Assist Facilities Supervisors with day-to-day facility operations, portfolio management, communications with service providers, maintenance, data collection and monitor vendor performance
• Coordinate service requests, work orders, and follow-ups with vendors and internal teams
• Maintain and update facility-related records, including maintenance logs, service contracts, and compliance documentation
• Assist in the implementation of department best practices, standardized processes and data gathering during integration projects
• Assist in the coordination of infrastructure projects, including renovations, facility upgrades, project timelines, deliverables and space optimization initiatives
• Maintain project-related documentation, including schedules, permits, and compliance
  
  

What You Bring To Our Team

• Fully bilingual (English and French)
• Strong organizational and time-management skills
• Excellent attention to detail and ability to follow processes
• Basic knowledge of facility operations, maintenance coordination, or office administration
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Visio); experience with facility management software is an asset (Yardi)
• Strong communication and problem-solving abilities
• Ability to work collaboratively with a team and adapt to changing priorities
  
  

Education & Experience

• 2 to 5 years of experience in facility coordination, administrative support, or customer service or related business
• Diploma or certificate in Facilities Management, Business Administration, or a related field preferred
• Experience in a multi-location or commercial/industrial facility environment is an asset
  
  

Information On Compensation

Base salary: $63 000 to $75 000 per year

Extra compensation: yearly bonus

Competitive Benefits: In addition to a rewarding career within our team, we offer

• Medical and dental coverage from day one, along with short and long-term disability protection
• Contribution to a collective registered retirement savings plan upon starting your role.
• Wellness spending account
• An employee assistance program including psychological, financial, and legal support.
• Access to telemedicine from the beginning of your employment.
• Reimbursement of professional association membership fees.
• Early vacation program.
• Flexible remote work policy
  
  

Master, for over 70 years

We've been the HVAC-R leader and one of Canada's Best Managed Companies since 2010. As the country's leading private HVAC-R distributor, we have over 1,400 active employees, operating in more than 55 branches and 3 distribution centers from British Columbia to the Atlantic provinces, as well as 30 branches in the United States.

It's good to work with us

At Master, we offer you a dynamic, stimulating and fun environment. With a firm belief in healthy, open communications, we take a hands-on approach with all our employees. Teamwork is an integral part of our values, and it's through teamwork that we achieve our greatest successes.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Wholesale

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