Facility Maintenance Planner

Regional Municipality of Wood Buffalo; Fort McMurray; On-site; Full time

Job summary

The Regional Municipality of Wood Buffalo is seeking a Facility Maintenance Planner for permanent full-time employment in Fort McMurray. This pivotal role involves overseeing building management operations, coordinating contractor services, and optimizing facility management processes, with strong emphasis on compliance with safety and regulatory standards. Ideal candidates possess relevant certifications and extensive experience in facility management and construction trades, alongside excellent analytical and communication skills.

Qualifications

• Requires journey-level certification and 4-7 years' experience in facility management.
• Strong customer service focus and ability to present technical reports.
• Knowledge of building and fire codes in Alberta is essential.

Responsibilities

• Plan, schedule, and oversee facility management projects and contractor compliance.
• Prepare operational specifications for tenders and manage facility contracts.
• Coordinate multiple projects and provide cost-effective recommendations.

Skills

Analytical skills

Planning skills

Organizational skills

Communication skills

Interpersonal skills

Time management

Education

Journeyperson certification in Electrician, Carpenter, Plumber/Gasfitter

Diploma in Construction or Engineering Technology

4th Class Power Engineering Certification

Tools

Facility management/planning software

Microsoft Office

Job description

Requisition ID: 3620

Affiliation: CUPE Municipal

Position Type: Permanent Full Time

Number of Openings: 1

Bi-weekly Working Hours: 80 hours bi-weekly

Shift/Work Schedule: Monday - Friday

Branch: Facilities Services

Job Location: Fort McMurray

Pay Level: PL13

Start Rate: $61.05 (Market Rate)

Permanent Rate: $ 62.65 (Permanent rate effective after completion of probation)

COLA: Bi-Weekly - $480

Posted (dd/mm/yyyy): 14/06/2025

Closing Date (dd/mm/yyyy): 29/06/2025

Posting Type: Internal and External

General Description

Under general supervision, the Facility Maintenance Planner leads building management operations and contracted services in the provision of building services to various tenants involving tracking and controlling costs. The incumbent is required to develop and implement proactive service level programs for major building systems, organize and/or supervise contract service providers, and review any commissioning and turnover documents as they pertain to a facility management standard in a municipal environment.

Responsibilities

• Prepare and issue technical facility operational specifications for tenders, facility operation contracts, and documents for tendering and awards.
• Plan, schedule, and liaise with contractors, building property management and site caretakers (where applicable).
• Plan and coordinate small multi-disciplined projects as required.
• Recommend cost effective strategies and merge control philosophies into building management.
• Ensure contractors receive safety orientation and are in compliance with federal, provincial, and municipal laws, regulations, and procedures.
• Coordinate, prepare, execute, and issue reports and presentations of detailed statistical data for all varied service aspects
• Ensure project cost controls and contract administration of the Property Management Contract (where applicable).
• Assist in the development of and implementation of the Key Performance Indicator system as part of contract management of services required.
• Provide guidance and delegation of tasks to building operators and administrators when required.
• Assist in the development of facility management plans for business unit to support organizational goals.
• Identify, anticipate, and resolve customer/client issues in a timely manner.
• Identify and implement continuous process improvements and cost optimization initiatives as it relates to facility management.
• Perform regular operations reviews to identify any issues/inconsistencies.
• Assist with the development and administration of operational budget.
• Schedule for implementing business operational plans/workloads.
• Perform resource allocation and work assignment for implementing business operations.
• Determine operational risk factors and provide relevant mitigation plans.
• Implement changes in workflow and work scope to meet business expectations.
• Develop and create operational schedules and operational manuals for non-process equipment and assets.
• Perform other related duties as required.
  
  

Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proven analytical, planning, and organizational skills.
• Strong communication and interpersonal skills, with a strong focus on customer service.
• Proven ability to formalize, prepare, and present technical reports and schedules (including weekly, monthly, and annual Look Ahead).
• Demonstrated competency/proficiency to utilize facility management/planning software for the purposes of asset/facility management.
• Demonstrated competency in troubleshooting/programming integrated building management systems, security systems, and building automation; experience with computer-aided design software.
• Proficiency with Microsoft Office programs (i.e. Word, Excel, PowerPoint, Project, etc.).
• Extensive knowledge of regulatory building and fire codes in Alberta (Canadian Electrical Codes, NAFT, CSA Gas, etc.) required.
• Experience in the development of budgets and operational projects.
• Strong time management skills.
  
  

Education And Experience

• Journeyperson certification in Electrician, Carpenter, Plumber/Gasfitter, or other similarly classified directly related building trade combined with four (4) years of journeyperson experience and an additional two (2) years of demonstrated progressive facility management planning experience is required.
  
  

OR

• Diploma in Construction or Engineering Technology, Mechanical Engineering Technology, Engineering Design Technology, Building Environmental Systems, or other Facilities related technical diploma combined with five (5) years of experience in an operational facility planning role is required;
  
  

OR

• 4th Class Power Engineering Certification combined with seven (7) years of building operating experience as an ABSA certified 4th class power engineer with an additional two (2) years of demonstrated progressive facility management planning experience is required.
• Facility Management Planner Certificate, Facility Management Certificate, or equivalent certificate in Facility Planning is an asset.
• Certification in fire alarm/security systems, building maintenance planning courses, and/or contractor supervision and commercial/industrial construction project management are assets.
• Asset Management and Asset Planning Professional designations are an asset.
  
  

Other Requirements

• Submission of a Criminal Record Check.
• A valid Class five (5) Operator’s Licence is required as incumbents will be required to operate a personal or municipal vehicle for business use on a regular basis.
  
  

Safety

As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible for understanding and actively participating in the RMWB’s health and safety management system, including all policies, practices, procedures, as well as properly utilizing all control measures including the required use of personal protective equipment. All employees must take reasonable care to protect the health and safety of themselves and others, as well as immediately report any concerns, near misses, incidents, and hazardous conditions to their supervisor.

To apply: Please visit our website at jobs.rmwb.ca

Current employees must apply through the internal careers site.

We appreciate the interest of all applicants; however, only those individuals

selected for interviews will be contacted. Late applications will not be accepted.