Facility Coordinator (Full-Time Contract)

South Calgary Primary Care Network; Calgary; On-site; CAD 55,000 - 70,000; Full time

Job summary

The South Calgary Primary Care Network is seeking a Facility Coordinator to ensure efficient operations at its Wellness Centre. This role involves managing building maintenance, overseeing supply inventories, and complying with health and safety standards. Candidates should possess relevant education and experience, demonstrating strong organizational and problem-solving skills in a dynamic healthcare environment.

Benefits

Health spending/wellness account

Generous vacation and sick days

Professional development opportunities

Access to Employee and Family Assistance Program

Free parking available at site

Qualifications

• 5 years experience in facility coordination or management, preferably in healthcare.
• Familiarity with occupational health and safety regulations is an asset.

Responsibilities

• Oversee maintenance and operations for optimal facility safety.
• Manage inventory of office and clinical supplies.
• Conduct hazard assessments and ensure compliance.

Skills

Organizational skills

Communication skills

Critical thinking

Problem-solving

Detail-oriented

Education

Degree or diploma in facilities management

Job description

Status: Full-time, Contract ending March 31, 2026 with the possibility of extension

Schedule: Monday - Friday, Standard 38.75 hour work week

Location: Primary Care Network Wellness Centre at #4000, 1800 194 Avenue SE; Calgary, AB

Reports to: Director, Finance & Human Resources

Position Summary

The Facility Coordinator is responsible for the smooth and efficient day-to-day operations of the SCPCN Wellness Centre. Responsibility includes maintaining the operational integrity and safety of the facility. This role involves managing building security, repairs, maintenance, and renovations. The Facility Coordinator will oversee supply inventory, including office and clinical supplies, and, as an active member of SCPCN’s OH&S committee, help ensure compliance with occupational health and safety regulations. Additionally, this position leads office moves and is part of the emergency call back list, responding to facility emergencies as needed.

What Does the Role Do?

Building

Oversee the maintenance and operations of the building to ensure a safe and efficient work environment.

• Security: Following security protocols, ensuring entrance points in and out of the building are accessible, functioning efficiently and addressing / resolving any concerns in a timely manner.
• Repairs: Coordinate with building management company and oversee repairs to the building infrastructure, ensuring timely and effective resolution of issues.
• Maintenance: Complete regular walk throughs of building to ensure facilities remain in optimal condition. Take lead on contacting building management company, outlining any identified maintenance concerns, and ensure resolution is provided in a timely manner.
• Cleaning: Manage Housekeeping contract with external vendor and bring forward any concerns to cleaning staff team, ensuring that all areas of the building are kept clean and sanitary.
• Renovations: In partnership with the Senior Leadership Team (SLT), execute shared renovation plans to enhance the functionality and appearance of the building.
• Alarm Systems: Monitor and maintain the building's alarm systems to ensure they are fully functional and compliant with safety regulations.
• Duress Alarms: Perform quarterly checks of duress alarms throughout Wellness Centre to ensure they are functioning properly.
• Fire Alarm Drills: Take lead on coordinating annual fire / emergency alarm drill at Wellness Centre.
  
  

Supplies

• Create and maintain an inventory of all supplies and place orders as needed to ensure adequate stock levels.
• Office Supplies: Ensure that all necessary office supplies are available and stocked for staff use.
• Clinical Supplies: Manage the inventory, ordering and storage of clinical supplies to support healthcare operations. Work with Admin support to coordinate with clinical staff to identify supply needs and place orders accordingly.
• Other Supplies: Oversee the procurement and inventory management of any additional supplies required at the Wellness Centre.
  
  

Occupational Health & Safety

• Hazard Assessments: Create Hazard Assessment documentation for newly created positions at SCPCN. Initiate and ensure compliance of annual Hazard Assessment review process with each team; In partnership with another member of the OH&S Committee, conduct quarterly hazard assessment walk throughs to identify and mitigate risks within the facility.
• Infection Prevention & Control: In partnership with Clinical Leadership, implement, update and monitor infection prevention and control measures to safeguard the health of staff and patients.
• Building Inspection: Take lead on coordinating with building management and elevator companies the annual building inspection.
• Incident Reporting: Manage the reporting of OH&S-related incidents (other than those that fall within the Respectful Workplace policy), ensuring that they are documented, addressed appropriately and shared accordingly with OH&S Committee.
• Included in SCPCN’s Emergency Call Back list, being available to respond to off hours facility emergencies as needed.
  
  

Office Moves

• Under the direction of SLT, lead and coordinate office moves, ensuring smooth transitions and minimal disruption to operations.
  
  

Any other related responsibilities not detailed here but that could be reasonably expected.

Who Should Apply?

• Education: A degree or diploma or certificate in facilities management, property management, building systems maintenance, or a related field.
• 5 years proven experience in facility coordination or management, preferably within a healthcare setting.
• Familiarity with occupational health and safety regulations, as well as infection prevention and control practices an asset.
• Experience or skills in minor building repairs an asset.
  
  

What Will Help You Succeed?

• Self-motivated and self-directed, positive and professional attitude with the ability to juggle many responsibilities with seamless ease
• Ability to work independently and within a team
• Strong organizational and communication skills
• Strong critical thinking, decision-making, and problem-solving skills
• Well-developed prioritization, multi-tasking, and planning skills with the ability to prioritize workload and coordinate schedules to meet demands
• Ability to maintain effective relationships
• Demonstrated ability and willingness to work in a changing and dynamic environment that requires initiative, flexibility, and balancing of competing priorities
• Initiative to improve processes
• Detail-oriented, proactive, and able to handle multiple tasks and priorities effectively
  
  

Working Conditions

• Onsite - Indoor work with minimal outdoor work
• Normal office environment
• Evening and weekend hours may be required
• Two supervisory references required
• Criminal background check required
  
  

Why Work At SCPCN?

It takes an outstanding team to deliver exceptional care.

Hello, we’re the South Calgary Primary Care Network. We are change makers, innovators and community builders. We are a uniquely Alberta approach to primary care delivery. We are a group of interprofessional teams and need you to be part of the movement to bring innovative primary health care programs and services to the residents of south Calgary.

Established in February 2006, the South Calgary Primary Care Network (SCPCN) includes the areas south of Anderson Road to the southern, western, and eastern city limits.

Employees of the SCPCN enjoy a comprehensive total compensation package that includes:

• Health spending/wellness account
• Generous vacation, sick and flex days
• Professional development account and opportunities
• Access to Employee and Family Assistance Program (EFAP)
• Free parking available at site
  
  

The SCPCN culture is defined by 5 core values: Innovation, accountability, integrity, collaboration and wellness. They provide a foundation on which we perform work and conduct ourselves. Our mission is to build healthier communities in south Calgary through the evolution and transformation of primary care in collaboration with our wellness partners.

Are you ready to join us lead optimal personal and community wellness now and into the future?

If this sounds like the perfect opportunity for you, simply apply online with your resume and cover letter.

We thank all candidates for applying, however only short-listed candidates will be contacted for an interview.