Facility Administrator

Working Energy; Clairmont; On-site; CAD 60,000 - 80,000; Full time

Job summary

An energy and waste management company based in Alberta is seeking a Facility Administrator to ensure smooth operations. Responsibilities include office coordination, customer service, and administrative tasks. The candidate should have proficiency in Microsoft Office and a minimum of one year in an administrative position, along with strong communication skills. This full-time role offers competitive wages and benefits.

Benefits

Competitive industry wages

Employer-paid benefits including health and dental

Health Care Spending Account

Opportunities for career progression

Employee referral program

Industry-leading safety standards

Qualifications

• Minimum of 1 year of experience in an administrative role.
• Strong communication and interpersonal skills.
• Dependable with a strong work ethic.

Responsibilities

• Provide professional customer service to clients and co-workers.
• Assist with accounts payable and receivable.
• Manage filing and office organization tasks.

Skills

Microsoft Office proficiency

Customer service skills

Time management

Attention to detail

Teamwork

Education

Certificate or diploma in Administration or Accounting

Job description

About Us

SECURE is a leading Waste Management and Energy Infrastructure company based in Calgary, Alberta. Our comprehensive infrastructure network spans across western Canada and North Dakota and includes Waste Management Facilities, Industrial Landfills, Pipeline Operations, Metals and Mining, Specialty Chemicals, as well as Energy Infrastructure services such as Blending, Facility Supply, Trading, and Storage.

At SECURE, safety is our top priority. As outlined in our core values, working the SECURE way begins with working safely. Safety is the foundation of our culture—because without safety, nothing else matters.

Your Opportunity at SECURE

As a Facility Administrator, you play a vital role in ensuring the smooth, efficient, and professional operation of our facility. This position encompasses a wide range of administrative and service-oriented responsibilities, including office coordination, customer service, accounts receivable and payable, system support, training, and driving continuous improvement initiatives.

You will act as a central point of contact for both internal teams and external clients, delivering high-quality support and fostering a positive experience for all stakeholders. As a key member of the Facility Services team, you will also lead by example mentoring others and upholding SECURE’s core values and principles in every interaction.

The Team

The Facility Administration team is a dynamic group of skilled professionals known for their proactive approach and responsiveness in supporting the evolving needs of operations and SECURE. They are committed to delivering efficient, high-quality service that enables seamless day-to-day operations.

Work Environment

The Facility Administrator position is a full-time role based at our South Grande Prairie Landfill. It follows a Monday to Friday schedule, with a standard 40-hour work week.

A Day in The Life

The responsibilities of the Facility Administrator include, but are not limited to:

Providing knowledgeable, professional, and courteous customer service to clients and co-workers

Maintaining a clean and organized office environment, and ensuring adequate inventory of office supplies

Assisting Operations with the creation and formatting of templates and documents as needed

Supporting marketing team members as required

Managing daily ticket entry and troubleshooting ticket-related issues

Assisting the Lead Administrator with the administration and maintenance of:

Accounts Payable (AP)

Accounts Receivable (AR)

Payroll

Performing general office administration duties, including:

Filing and scanning documents

Handling incoming and outgoing mail

Updating phone and contact lists

Supporting the timely completion of all facility month-end reporting requirements and ensuring proper sign-offs are obtained

Assisting with safety data tracking and reporting

Performing other administrative tasks and duties as assigned

Skills, Experience & Qualifications

The successful candidate will have the following qualifications and attributes:

A certificate or diploma in Administration or Accounting is considered an asset

Minimum of 1 year of experience in an administrative role

Proficiency in Microsoft Office applications, including Word, Excel, Access, and Adobe Acrobat

Strong time management and organizational skills, with the ability to meet tight deadlines and adapt to shifting priorities in a fast-paced environment

Proven ability to work collaboratively with others, demonstrating excellent teamwork and team-building capabilities

Dependable with a strong work ethic and attention to detail

Outstanding communication, interpersonal, and customer service skills

What's in it for you

At SECURE, we are committed to fostering growth and continuous improvement—for our employees, customers, partners, and the communities where we operate. Our energetic team is driven by customer needs, and we are passionate about making a meaningful impact.

We recognize and reward our employees' contributions by offering a competitive compensation package designed to attract, retain, and motivate top talent. Our offerings include:

• Competitive industry wages
• Employer-paid benefits, including health, dental, and more
• Health Care Spending Account and Employee Livewell Program
• Employee Savings Plans to support financial well-being
• Opportunities for career progression and professional growth
• A competitive employee referral program
• Industry-leading safety standards ensuring a secure workplace
• Community investment initiatives that make a real difference –Learn more

At SECURE, we believe that diversity is our strength.

Every employee has the right to feel safe, valued, and empowered. We take pride in fostering a respectful and inclusive workplace where everyone has equal access to opportunities, support, and success.

Join us and be part of a team that’s making a difference.