Facilities Technology Coordinator - Information Technologies

University of Calgary; Calgary; On-site; CAD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a Facilities Technology Coordinator to join their dynamic IT department. This full-time role involves overseeing IT facility projects across multiple campuses, ensuring adherence to safety and technical guidelines. The ideal candidate will possess strong project management skills, excellent communication abilities, and a passion for innovation. You'll have the opportunity to work on large-scale projects, collaborate with cross-functional teams, and positively impact the university's operations and research. If you're ready to thrive in a fast-paced environment and make a difference, this is the perfect opportunity for you!

Qualifications

• 3+ years of experience in IT project coordination and management.
• Ability to manage multiple projects under tight deadlines.
• Strong communication skills for technical and non-technical audiences.

Responsibilities

• Oversee on-site installation and ensure compliance with university standards.
• Coordinate project schedules and budgets with construction timelines.
• Manage IT project deliverables and communicate with stakeholders.

Skills

Project Management

Time Management

Problem Solving

Communication Skills

Attention to Detail

Team Coordination

Technical Translation

Education

Undergraduate Degree or Diploma

PMP Certification

Tools

IT Infrastructure Frameworks

Project Management Software

Job description

Facilities Technology Coordinator - Information Technologies

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Facilities Technology Coordinator - Information Technologies

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Join to apply for the Facilities Technology Coordinator - Information Technologies role at University of Calgary.

Description

The Information Technologies department is currently seeking a Full-time Regular Facilities Technology Coordinator.

As a member of the team, the Facilities Technology Coordinator will report to the Service Lead Facilities Intake.

The Facilities Intake Team manages numerous ongoing projects across the University of Calgary's campuses (Main Campus, Foothills, Spy Hill, Downtown) and research field stations, covering access, classroom, lab, and building services, renovations, upgrades, and new constructions.

This role requires proficient time management, problem-solving, and communication skills to oversee the successful delivery of IT Facility projects in a fast-paced, dynamic environment. The incumbent should be able to operate independently, develop creative solutions, and ensure accountability to meet deadlines.

The Facilities Technology Coordinator will communicate regularly with facilities and project managers, SMEs, vendors, and other stakeholders. The ability to professionally translate technical processes for both business and technical audiences is vital.

The role involves balancing multiple initiatives with tight deadlines, where errors can lead to significant costs and delays. High attention to detail, self-initiative, adaptability, and resiliency are essential.

This position offers the opportunity to participate in large-scale projects, learn from cross-functional teams, and impact the university's education, operations, and research positively.

The ideal candidate combines project management expertise, business acumen, and technical skills, eager to grow their knowledge and thrive in a vibrant environment.

The position typically works 35 hours per week during standard business hours (08:30-16:30, Monday to Friday), with flexibility for shifts as needed. It is part of the AUPE bargaining group.

Key Responsibilities

• Oversee on-site installation work, ensuring adherence to university standards, including safety and technical guidelines.
• Coordinate project schedules and budgets with construction timelines.
• Lead system design delivery, ensuring compliance with IT standards.
• Manage IT project deliverables and timelines.
• Establish escalation paths and support escalation processes.
• Communicate with the Facilities PMO and IT Technical Services regarding projects.
• Assist in identifying technology decisions and provide recommendations.
• Provide project status updates and risk assessments.
• Ensure documentation complies with IT service standards.
• Supervise schematic and detailed designs, ensuring alignment with IT specifications.
• Manage technical design contracts and documentation with third parties.

Qualifications / Requirements

• At least 3 years of experience leading/coordinating IT teams.
• At least 3 years of experience delivering IT projects successfully.
• Knowledge of or willingness to learn IT infrastructure frameworks.
• Strong ownership, teamwork, and balancing technical and business needs.
• Undergraduate Degree or Diploma; relevant certifications (e.g., PMP) and experience considered.
• Ability to translate technical info for SMEs and non-technical stakeholders.
• Excellent communication skills, both oral and written.
• Professionalism in stakeholder interactions.
• Skilled in team coordination and resource management.
• Ability to manage multiple projects and priorities under pressure.
• High attention to detail and problem-solving skills.
• Strong organizational skills and documentation ability.
• Experience with project budgets and blueprints preferred.
• Basic knowledge of audio/visual, telecommunications, telephony, security, and networking systems.
• Enthusiasm for working in a dynamic IT environment.
• Independent work ethic with a willingness to learn.
• Proficiency in project management service functions.
• Excellent interpersonal skills and conflict resolution.
• Identifies operational improvements and develops IT documentation.
• High energy and confident communication style.

Application Deadline: May 16, 2025.

We thank all applicants in advance. Only selected candidates will be contacted.

This position is part of the AUPE bargaining unit, under the Technical Job Family, Phase 3.

For more opportunities at the University of Calgary, visit our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Calgary. It is a top research university, founded in 1966 with 36,000 students, fostering innovation, research, and entrepreneurial thinking. Visit ucalgary.ca for more.

The university is committed to Indigenous inclusion and diversity, actively promoting an equitable, inclusive, accessible environment. We encourage applications from diverse groups and offer accommodations during the recruitment process.