Facilities & Property Management Specialist

United Farmers of Alberta Co-operative Limited; Calgary; On-site; CAD 90,000 - 120,000; Full time

Job summary

United Farmers of Alberta Co-operative Limited (UFA) seeks a Facilities & Property Management Specialist to oversee centralized facilities and long-term maintenance across its network from Calgary. You will coordinate utilities, lease administration, and service programs while managing budgets and vendor relationships to ensure safe, compliant operations.

You will lead site maintenance and governance for bylaw compliance, property taxes, and contract negotiations, partnering with site leaders,

Qualifications

• Post-secondary education or equivalent experience in facilities management, property management, construction, maintenance, business, real estate, or a related discipline.
• 8+ years of direct facilities, property, maintenance, vendor, or real estate administration experience across multiple locations.
• Experience coordinating building maintenance, service requests, vendor scheduling, purchase orders, invoice handling, budgets, forecasting, and issue follow-up across multiple locations.
• Working knowledge of commercial property operations, building maintenance, lease administration, municipal requirements, and service contract administration.
• Strong SAP, Microsoft Word, Excel, PowerPoint, and workflow-tracking capability, with the ability to manage data, costs, records, and follow-up actions accurately.
• Demonstrated experience managing vendor relationships, negotiating contracts, service levels, pricing structures, and commercial terms within facilities, property management, maintenance, or service-delivery environment
• Strong communication skills and the ability to work collaboratively with operations, finance, People & Culture, engineering, maintenance, safety, procurement, vendors, and external authorities.
• General business acumen and a practical understanding of how facilities, maintenance, property, compliance, and operational needs connect across the enterprise.

Responsibilities

• Oversee centralized facilities and maintenance support for UFA network locations, ensuring workflows, service standards, vendor coordination, purchase orders, invoice handling, and follow-up processes are in place and working effectively.
• Coordinate site maintenance and break/fix requests associated with building systems, building envelopes, structural repairs, plumbing, electrical, HVAC, doors, locks, signage, site services, and other non-petroleum facility work requiring qualified trades or specialist building-service vendors.
• Provide coordination and administration for utilities and central services across applicable sites, including the set-up and transition of services for newly acquired or newly built locations.
• Manage facility service programs and vendor contracts, including coordination, scheduling, performance monitoring, issue resolution, compliance support and cost control across multiple operational services.
• Support municipal bylaw compliance, property tax administration, business license administration for all UFA and affiliated locations, and other property-related compliance requirements as assigned.
• Coordinate vacant site upkeep, including groundskeeping and oversight of legacy sites until ready to divest.
• Administer lease payments for land and sign leases rented by UFA and administer lease arrangements where UFA is landlord.
• Support maintenance program process development, tracking, reporting, continuous improvement, and training or communication required to help sites understand how to submit and follow up on facilities-related requests.
• Negotiate service agreements and contracts, renewals, rates, and contract conditions with vendors and service providers to achieve optimal service levels, cost effectiveness, risk mitigation, and alignment with organizational objectives.
• Build and maintain positive working relationships with site leaders, vendors, tenants, neighbours, local authorities, and internal stakeholders to support quality control, timely resolution, and client satisfaction.
• Assist with budgets, forecasting, invoice validation, expense reconciliation, vendor set-up, purchase order support, and cost analysis for assigned facilities, maintenance, property, and central service programs.
• Support acquisition, divestiture, expansion, and new-site activities by coordinating assigned utilities, central services, lease administration, facility maintenance onboarding, and related transition activities.

Skills

Strong communication

Vendor management

Budgeting & forecasting

Data management / workflow tracking

Cross-functional collaboration

Education

Post-secondary education or equivalent experience in facilities management/related field

Tools

SAP

Microsoft Word

Excel

PowerPoint

Workflow-tracking system

Job description

Facilities & Property Management Specialist

Location: Calgary, AB, CA, T3E 6L1

Position Summary:

Reporting to the Sr. Manager, Engineering & Maintenance, the Facilities & Central Maintenance Specialist will oversee centralized facilities, building maintenance, central services, and property-support activities across UFA's network. The role is responsible for the effective coordination and administration of facility and property support services across sites. It ensures maintenance requests, vendor relationships, lease and utility administration, and non-operating property requirements are managed efficiently and consistently to support operational needs. The position also oversees site-based building maintenance and break/fix activities requiring external trades or specialized vendors, while managing key centralized programs.

Responsibilities:

Oversee centralized facilities and maintenance support for UFA network locations, ensuring workflows, service standards, vendor coordination, purchase orders, invoice handling, and follow-up processes are in place and working effectively.

• Coordinate site maintenance and break/fix requests associated with building systems, building envelopes, structural repairs, plumbing, electrical, HVAC, doors, locks, signage, site services, and other non-petroleum facility work requiring qualified trades or specialist building-service vendors.
• Provide coordination and administration for utilities and central services across applicable sites, including the set-up and transition of services for newly acquired or newly built locations.
• Manage facility service programs and vendor contracts, including coordination, scheduling, performance monitoring, issue resolution, compliance support and cost control across multiple operational services.
• Support municipal bylaw compliance, property tax administration, business license administration for all UFA and affiliated locations, and other property-related compliance requirements as assigned.
• Coordinate vacant site upkeep, including groundskeeping and oversight of legacy sites until ready to divest.
• Administer lease payments for land and sign leases rented by UFA and administer lease arrangements where UFA is landlord.
• Support maintenance program process development, tracking, reporting, continuous improvement, and training or communication required to help sites understand how to submit and follow up on facilities-related requests.
• Negotiate service agreements and contracts, renewals, rates, and contract conditions with vendors and service providers to achieve optimal service levels, cost effectiveness, risk mitigation, and alignment with organizational objectives.
• Build and maintain positive working relationships with site leaders, vendors, tenants, neighbours, local authorities, and internal stakeholders to support quality control, timely resolution, and client satisfaction.
• Assist with budgets, forecasting, invoice validation, expense reconciliation, vendor set-up, purchase order support, and cost analysis for assigned facilities, maintenance, property, and central service programs.
• Support acquisition, divestiture, expansion, and new-site activities by coordinating assigned utilities, central services, lease administration, facility maintenance onboarding, and related transition activities.

Qualifications:

• Post-secondary education or equivalent experience in facilities management, property management, construction, maintenance, business, real estate, or a related discipline is required.
• 8+ years of direct facilities, property, maintenance, vendor, or real estate administration experience, including communication with site leaders, vendors, tenants, and internal stakeholders.
• Experience coordinating building maintenance, service requests, vendor scheduling, purchase orders, invoice handling, budgets, forecasting, and issue follow-up across multiple locations.
• Working knowledge of commercial property operations, building maintenance, lease administration, municipal requirements, and service contract administration, preferably in retail, industrial, agricultural, or petroleum-adjacent operating environments.
• Strong SAP, Microsoft Word, Excel, PowerPoint, and workflow-tracking capability, with the ability to manage data, costs, records, and follow-up actions accurately.
• Demonstrated experience managing vendor relationships, negotiating contracts, service levels, pricing structures, and commercial terms within facilities, property management, maintenance, or service-delivery environment
• Strong communication skills and the ability to work collaboratively with operations, finance, People & Culture, engineering, maintenance, safety, procurement, vendors, and external authorities.
• General business acumen and a practical understanding of how facilities, maintenance, property, compliance, and operational needs connect across the enterprise.

You and UFA. Let’s Grow Together.

UFA is one of Canada’s largest and most progressive agricultural co-operatives. We’re a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we’re proud to support the industries and communities that drive Western Canada’s economy. We need your skills, expertise and ideas to help us keep growing.

• A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities.
• Recognized and Rewarded for Your Performance - At UFA, success is shared. You’ll own your work and be recognized for both individual and organizational results.
• Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work.
• We Help Each Other Grow - Our collaborative culture fosters growth through hands-on experience, mentorship, training, educational support, and diverse career paths.

Diversity Equity, and Belonging

At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact [e-mail] .

Stay Connected

We thank all applicants for their interest. Only those selected for an interview will be contacted.