Facilities & Office Coordinator

MEC; Vancouver; On-site; CAD 56,000 - 65,000; Full time

Job summary

MEC is looking for a Facilities & Office Coordinator to manage administrative policies for their Head Office in Vancouver. This role entails overseeing office functions, supporting maintenance, and enhancing sustainability initiatives. The ideal candidate will have experience in administrative tasks and excellent communication skills. Work-life balance and great benefits await at this passionate outdoor retailer.

Benefits

Work-life flexibility

Variable annual incentive plan

Generous annual vacation allotment

Paid Care time (Wellness/sick)

Maternity and Parental leave top-up

Staff Discount

Top-notch benefit plan

Retirement Plan with matched contributions

Paid days to pursue outdoor activities

Access to learning platform

Qualifications

• Ideally candidates have facilities management experience across multiple sites.
• Candidates should have strong communication skills.
• Experience in an administrative role of 2+ years is preferred.

Responsibilities

• Oversee Home office programs, policies, and procedures.
• Manage front desk and reception activities.
• Track repair and maintenance requests efficiently.

Skills

Communication

Organizational skills

Multi-tasking

Education

2+ years’ experience in an administrative / coordinator role

Facilities management experience across multiple sites

Tools

Windows

Excel

Word

Outlook

Job description

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This range is provided by MEC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$56,000.00/yr - CA$65,000.00/yr

About MEC

At MEC, we believe thetransformative power of the outdoors makes us better humans and drives us to do good for the planet. We are here toinspire and supporteveryonein getting active outside, matchingpeoplewith gear and advice that instills confidence. We offer more than products; we offer passion for the outdoors.We play with purpose!

Our business model is dependent on impassioned and well-trained outdoor enthusiasts and as such we look for individuals who live our purpose and fit with MEC ethos and lifestyle. If you are that person, we’d love to connect with you. Join us!

MEC is an equal opportunity employer and committed to building an inclusive community of staffers. We’re proud to work with our people to create a diverse workplace, where everyone feels like they belong and has the opportunity to be successful. We welcome of all applicants to join our diverse team. Tell us what you need during the hiring process, and we’ll do our best to accommodate you.

The role

This role acts as the key to develop, implement and maintain administrative policies and procedures for Head Office and facilities. You will work with our chain of stores to support and address their repairs and maintenance issues as well as ensuring year-round maintenance planning is happening. Additionally, act as the "face" of Home Office greeting visitors in the office and ensure the office runs smoothly.

Location: This role based out of MEC's Head Office in Vancouver, requiring you to be in office 5 days a week.

As a Facilities & Office Coordinator, you'll be

• Oversee Home office programs, policies and procedures (shipping and receiving, office and floor organizations, storage, etc.).
• Oversee all front desk and reception activities.
• Maintain office supplies and services, as well as furniture, appliances, equipment etc.
• Play an active role in home office sustainability initiatives.
• Receive and track all repair and maintenance requests from MEC stores/distribution centers.
• Communicate with vendors, MEC stores/distribution centers providing project status updates, requesting information and coordinating on-site work as required.
• Enter key data into operational spreadsheets to maintain a complete project history and supplier lists.
• Support the development of standard operating procedures for the department.
• Support the Service Agreement process by coordinating and assisting in the Request for Proposals / Request for Quoting processes.
• Assist departmental staff in executing repair and maintenance and large projects.
• Develop and share operational reports/scorecards to track departmental goals
• Be available on a rotating schedule for on-call weekend shifts to respond to emergency calls – compensation provided.
  
  

What you bring

• 2+ years’ experience in an administrative / coordinator role preferred.
• Ideally facilities management experience across multiple sites
• The ability to manage multiple tasks/projects at the same time while keeping your cool.
• Great communication skills – you listen first, then share knowledge. This goes for both speaking and writing.
• A hard-working attitude. You deliver on what you commit to do, even when no one is watching, and you genuinely like helping people.
• Savviness with Windows, Excel, Word, Outlook, D36
  
  

The Compensation & Perks

This is an permanent role with an anticipated annual base salary range of $56,000 to $65,000. The exact salary will be dependent on the successful candidate’s relevant skills, experience, location, qualifications and internal equity. This role is eligible for our annual variable incentive plan.

• Work-life flexibility
• Variable annual incentive plan
• Generous annual vacation allotment
• Paid Care time (Wellness/sick)
• Maternity and Parental leave top-up
• Staff Discount and amazing deals straight from vendors
• Top-notch benefit plan
• Retirement Plan with matched contributions
• Paid days to pursue outdoor activities and/or volunteer in your community
• Free staff gear rental program
• Access to a learning platform and educational assistance support
• Career development opportunities
  
  

At our Home Office located in Vancouver, you’ll also love:

• Show up as you are—Athleisure wear
• An open office layout- choose where you sit.
• Onsite fitness equipment, change rooms with showers and bike storage
  
  

Note: Availability of the benefits and perks may be subject to your location & employment type and may have certain eligibility requirements. MEC reserves the right to alter these benefits and perks in whole or in part at any time without advance notice.

Are you up for your next adventure? We’d love to hear from you!

The Candidate must be able to read and converse in English. Le candidat doit être à l’aise de lire et de converser en anglais.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Retail

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