Facilities Help Desk Operative / Receptionist - Admin Services - B2

NHS National Services Scotland; Saskatoon; On-site; CAD 35,000 - 55,000; Part time

Job summary

An established healthcare provider is seeking a dedicated administrative professional to join their Facilities team. This role involves a variety of clerical tasks, supporting the management team, and covering reception duties as needed. The ideal candidate will possess excellent communication and organizational skills, a positive attitude, and the ability to work efficiently under pressure. With a commitment to inclusivity and diversity, this organization offers a supportive environment and generous benefits, including enhancements for unsociable hours. If you’re looking to make a meaningful impact in a busy department, this opportunity is perfect for you.

Benefits

Zugriff auf Gesundheits- und Freizeiteinrichtungen

Generöse Urlaubsansprüche

Zuschläge für unsoziale Arbeitszeiten

Mitarbeiterrabatte

Qualifications

• Erforderlich sind ausgezeichnete Kommunikations- und Organisationsfähigkeiten.
• Erfahrung in der Verwaltung oder im Kundenservice ist von Vorteil.

Responsibilities

• Durchführung von administrativen und bürokratischen Aufgaben.
• Unterstützung des Facility Management-Teams und gelegentliche Empfangstätigkeiten.

Skills

Kommunikationsfähigkeiten

Organisationsfähigkeiten

Interpersonelle Fähigkeiten

Stressmanagement

Education

Abschluss in Verwaltung oder verwandtem Bereich

Tools

Microsoft Office

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The shift pattern for this position is a 2 week alternating rota:

1. Week 1: Mon- Fri 9am -1pm
2. Week 2: Mon-Fri 1pm -5pm

(Please note the salary is Pro Rata for part time hours.)

The post holder will be part of NHS Greater Glasgow & Clyde’s (NHSGGC) Facilities team, working within the Queen Elizabeth University Hospital Helpdesk and administration service. The post holder will complete a variety of admin and clerical tasks and will support the facilities management team. The post holder can be asked to cover reception duties as and when required. The post holder must have excellent communication and organisational skills, good interpersonal skills, and be able to work under pressure, including the need to frequently re-prioritise tasks. You must have a positive, can-do attitude and be able to work as part of a very busy department. You must have a strong work ethic and the ability to fully understand that all tasks are essential and need to be carried out in a safe manner to a very high standard. You will receive any essential training required to carry out this role during your induction. NHS Greater Glasgow & Clyde proudly pays more than the living wage and pays enhancements for working unsociable hours, has generous leave entitlements based on the hours worked, and has access to many discounts and benefits including Health and Leisure facilities.

Informal contact: Peter Toland, Administration Manager, 0141 354 9614, [e-mail]

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (CoS).

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.

Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.