Facilities Director

University of Wisconsin Madison; Brantford; On-site; USD 150,000 - 180,000; Full time

Job summary

An established institution is seeking a Facilities Director to oversee a vast campus footprint, ensuring optimal management of facilities and resources. This pivotal role involves leading a dedicated team, collaborating with various stakeholders, and driving innovation in facilities management. The successful candidate will be responsible for strategic planning, budget management, and ensuring compliance with safety standards. This position offers an exciting opportunity to shape the future of campus facilities while fostering a culture of excellence and collaboration. Join a dynamic environment where your contributions will make a significant impact on the university community.

Benefits

Generous vacation and holidays

Competitive insurance plans

Retirement benefits

Qualifications

• 7+ years of experience in facilities management or related field.
• Strong leadership skills with a collaborative approach.
• Experience managing budgets and projects effectively.

Responsibilities

• Oversee facilities management for over 35 buildings.
• Direct planning and scheduling of maintenance activities.
• Develop relationships with architects and contractors.

Skills

Facilities Management

Project Management

Budget Tracking

Collaboration

Supervisory Skills

Education

Bachelor's Degree in Architecture

Bachelor's Degree in Engineering

Bachelor's Degree in Construction Management

Job description

Job Summary:

The College of Letters & Science (L&S) is the heart of UW-Madison and home to a tremendous breadth and number of departments and degree-granting programs in the arts and humanities; natural, physical, and mathematical sciences; social sciences; and the computing, data, and information sciences. L&S is recruiting this senior-level Facilities Director role, who will be responsible for overseeing the College's footprint which spans more than 35 buildings and 1.5 million square feet across UW-Madison's campus. The position supervises a team of facilities experts to manage the capital building program, space improvement projects, space assignments and allocation policies, building maintenance/renovations in instructional and research lab environments, and policies impacting L&S spaces and also coordinates with Offices of Facilities Planning and Management including, Physical Plant, the Campus Environment, Health & Safety, Space Management and Capital Planning on matters involving L&S facilities.

Reporting directly to the Dean of L&S, the Facilities Director will:
- Serve as a critical member of the Dean's Leadership Team
- Partner with the Dean to prioritize and execute capital projects
- Partner with L&S associate deans, department chairs, center directors and other administrative team members to address facility challenges and needs, and serve as a liaison to campus Facilities Planning & Management as well as other campus/city/state groups and officials
- Inspire and support innovation and collaboration within the L&S Facilities unit and cultivate an atmosphere of collaboration, learning, continuous improvement, and customer service
- Have ownership of the L&S framework plan and partner with campus to be sure it is in alignment with the greater campus framework plan
- Lead a team that develops guidelines, assignment and reservation of college spaces while ensuring policies are communicated and displayed accessibly to students, staff, faculty, researchers and visitors
- Ensure all buildings have an up-to-date Continuity of Operation Plan (COOP)
- Serve as the central contact and approver for remodeling, construction, space improvement requests as well as reviewing and determining project priorities and planning

Responsibilities:
Provides leadership, supervision, and professional direction for a division's facilities management program. Directs the construction, renovation, security, custodial, grounds, recycling, repairs, maintenance, and utility services of facilities for a division to ensure they meet the needs of the university and its employees.

• 5% Develops priorities and implementation strategies for creating custodial and maintenance standards, schedules, and labor requirements for routine and emergency repairs, housekeeping, preventative maintenance programs, grounds work, warehouse functions, renovations, and capital improvement projects


• 25% Directs the planning and scheduling of building maintenance and remodeling activities, incorporating operational requirements and priorities


• 20% Develops and fosters a working relationship with university and state professional architects and engineers, project managers, building construction superintendents, and outside contractors while representing staff and residents


• 5% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees


• 5% Determines and directs standards for routine and preventative work orders, warehouse/purchasing tracking, building and grounds projects, and use of automated maintenance


• 5% Reviews work place health and safety expectations with employees and provides instruction as needed


• 15% Develops and audits the unit budget


• 10% Directs the biennial College capital budget process for major capital building upgrades and new building construction. Serves as the point person for the College on funded capital building projects from advanced planning through construction.


• 10% Directs the annual instructional laboratory modernization program which includes prioritization and funding allocation decisions for equipment upgrades and renovation of College instructional labs and classrooms.

Tasks:

• Determine if the project should utilize the UW-Madison Capital Planning and Projects process, Campus Remodeling Services or within the L&S Facility team


• Maintain a comprehensive list of all space remodeling, construction or improvement projects tracking the progress and cost of each project. Ensure the FM Systems database is kept up-to-date and is in agreement with the master project listing


• Report the status of facility projects on a regular basis to senior leadership to ensure space improvement priorities are aligned with the strategic instructional and research missions of the College


• Work with department chairs and department administrators to identify space improvements as needed by faculty, staff and students. Run the Instructional Lab Modernization (ILM) and Research Related Remodeling programs annually


• Ensure Continuity of Operation Plans (COOPs) are up-to-date within the College.


• Coordinate with the College leadership on emergency preparedness, research and instructional lab safety and other areas where L&S Facilities can be of assistance to ensure the safe keeping of faculty, staff and students

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Bachelor's Degree or equivalent education/experience

Preferred: Bachelor's degree in architecture, engineering, construction management, facility planning/management or a related field.

Qualifications:

Required:
- At least 7 years of experience with increasing levels of responsibility working in architecture, engineering, construction management, space planning and/or management or a related field
- At least 3 years of supervisory experience
- Possess a leadership style that is collaborative, fosters innovation, and supports team development and success
- Professional project management experience and success in budget tracking and time management
- Ability to engage collaboratively and effectively with a variety of stakeholders, including customers, contractors, vendors and other facility professionals
- Ability to advance L&S and UW-Madison mission and values throughout all areas of assigned responsibilities

Preferred:
- Knowledge of applicable higher education campus remodeling, framework planning, and capital building policies and procedures
- Experience in a university and/or complex organizational setting
- Experience working with historical and aged buildings

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $150,000 ANNUAL (12 months)
Depending on Qualifications
The typical starting salary for this position is $150,000 - $180,000 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits.

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, or a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

How to Apply:

Please click on the "Apply Now" button to start the application process.

Applications must be submitted by 11:55 pm on the deadline date. To apply, please upload a cover letter and resume. Your cover letter and resume should address how your skills, knowledge, and abilities are transferrable to this role.

Selected applicants will receive an invitation to participate in virtual interviews 7-10 business days following the application deadline. Those moving on to second round interviews will be invited to an in-person interview at UW-Madison. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor.

For questions on the position, contact: Tina Nielsen, Associate Dean for Innovation and Strategy, [e-mail]

Contact:

Stella Luong
[e-mail]
608-262-9966
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Facilities Director(FP097)

Department(s):

A48-COL OF LETTERS & SCIENCE/ADMINISTRATION/ADMIN

Employment Class:

Limited

Job Number:

314654-LI

The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Division Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.