Facilities Coordinator FT Contract 2025-6214

Cambridge Memorial Hospital; Cambridge; On-site; CAD 30,000 - 60,000; Full time

Job summary

Cambridge Memorial Hospital seeks a Facilities Planning Coordinator to oversee the development of capital projects within the Facilities Management department. The ideal candidate will have project management experience, proficiency in AutoCAD, and play a crucial role in planning and executing various facility-related tasks. Join a dedicated team committed to delivering outstanding patient-centered care.

Benefits

Healthcare of Ontario Pension Plan (HOOPP)

Group Benefits, including Health & Dental, for full time employees

Employee & Family Assistance Program

Career Development & Education Grant

Wellness & Wellbeing Program

Diversity, Equity & Inclusion Initiatives

Qualifications

• Minimum of 3+ years’ planning and/or project management experience required.
• Strong working knowledge of AutoCAD and MS Project is essential.
• Experience in coordinating multiple client needs and small-scale construction projects preferred.

Responsibilities

• Monitor project parameters and support implementation of projects.
• Review capital project and space requests; ensure documentation is complete.
• Develop project schedules and coordinate implementation stages from conception to completion.

Skills

Project Management

AutoCAD

MS Project

Communication

Time Management

Education

University degree or college diploma in Architecture, Project Management, Construction Management or Facility Management

Job description

Overview

Join a hospital where everyone makes a difference! Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medicine, Women’s and Children’s Health, Intensive Care, Mental Health, and Inpatient Rehabilitation.

Our vision is to creating healthier communities together. Our dedicated and skilled staff are passionate about providing outstanding patient-centred care, and an exceptional patient experience to residents of the Waterloo Region and beyond.

Why Should You Apply to CMH?

• Healthcare of Ontario Pension Plan (HOOPP)
• Group Benefits, including Health & Dental, for full time employees
• Employee & Family Assistance Program
• Career Development & Education Grant
• Wellness & Wellbeing Program
• Diversity, Equity & Inclusion Initiatives

Come be part of our vision as CMH leads in innovation and compassion! To learn more about CMH, please visit our website at www.cmh.org.

Job Description

Salary Range: $40.95 - $48.75

The Facilities Planning Coordinator will be responsible for the development of facilities “capital projects” within the Facilities Management department. Working closely with the Manager of Facilities and Construction Project Manager, this role will support critical planning efforts in the programming, planning, design and development of documentation of both small and larger scale capital & operational projects. In addition, the Facilities Planning Coordinator will:

• Monitor project parameters and play an active role in the implementation, final move and commissioning of the space by the intended users.
• Assist in the review of capital project, space, and move requests; ensuring these projects are documented and marshalled through the appropriate review and approval process.
• Provide ongoing maintenance of CMH’s facilities space database(s) of information and facilities records (CAD drawings; fire safety plans, specifications; signage systems; Computerized Maintenance Management System (CMMS); furniture, furnishings and equipment; etc.).
• Develop move requirements for completed projects, whether large-scale construction projects or the reallocation of space, i.e. office moves, etc.
• Assist in the development of procurement, project purchase orders, RFPs and other procurement related processes in support of Planning, Capital Projects and Facilities/Maintenance;
• Developing project schedules, coordinating the implementation stages of projects from conception to tender stage, ensuring project communications are aligned with the project’s development schedule in order to ensure the successful completion of the projects.
• Undertakes the development of meeting agendas, minutes and makes sure all assigned people execute the actions agreed upon during the meetings and ensures appropriate follow up with the stakeholders.
• Createmove related templates, floorplans and other resources to support internal moves throughout the organization.
• Create and update wayfinding and other signage as required.
• Other facility support duties may be assigned.

Skills and Qualifications:

• Minimum of 3+ years’ planning and / or project management experience is required.
• University degree or college diploma in Architecture, Project Management, Construction Management or Facility Management is preferred.
• Strong working knowledge of AutoCAD, MS Project, Word and Excel skills is required.
• Experience in planning, coordinating and executing multiple client needs; office furniture changes, upgrading current workspaces, small scale construction projects and building maintenance management is preferred.
• Excellent communication, time management, decision-making, multi-tasking, independent and collaborative team work skillsare required, with a strong emphasis on attention to detail.
• Strong understanding of how to prioritize multiple tasks in a fast-paced environment.
• Ability to perform in a manner that is consistent with the mission, vision and values of the hospital.

Demonstrated ability to attend work onsite on a regular basis is required.

As part of our commitment to the health and safety of our patients, staff and community from COVID-19, subject to any accommodation required by applicable human rights legislation, Cambridge Memorial Hospital requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada.

The successful external applicant is required to provide the applicable criminal record check, as requested by Human Resources, in accordance with federal and provincial legislation. Valid criminal record checks are in original format and dated with two months from date of conditional offer from CMH.

CMH Inclusion Statement

At Cambridge Memorial Hospital (CMH), community matters to us. We acknowledge and are grateful for the opportunity to meet, work and offer healthcare on what is the traditional territories for the Anishinaabe, the Haudenosaunee and the Chinnonton.

We are committed to providing and fostering a respectful, caring, and inclusive workplace; one that generates belonging. We want a work culture where people are free to express their authentic selves and are able to bring their best daily. That includes a workplace that is free from violence, harassment and discrimination of any kind.

We welcome all applicants and encourage members of equity-deserving groups including Indigenous and LGBTQ2SIA+ communities regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, neurodiversity or physical ability. We promise to ask if needed, and to provide reasonable accommodation to you during the recruitment and selection process to ensure an equitable experience.

To support all of us in this journey, Cambridge Memorial Hospital is an employee partner with the Canadian Centre for Diversity & Inclusion (CCDI) and provides access to all CMH members to CCDI resources and education. We encourage you to reflect upon our inclusive commitment to you as we welcome and encourage you to explore a promising future career at CMH.

Mari Iromoto Executive Champion Diversity, Equity and Inclusion

Susan Toth, Director of Human Resources

We thank all those who apply, however only those selected for an interview will be contacted.

Cambridge Memorial Hospital (CMH) proudly integrates AI-based technologies into its applicant screening process to enhance recruitment. These tools are designed to reduce bias and uphold fair hiring practices based on skills, education, and experience. CMH’s AI serves to assist, not replace, human decision-making, with results audited to ensure quality and equity. This initiative reinforces the hospital’s commitment to Equity, Diversity, and Inclusion, ensuring the best talent is selected while adhering to its core values.