Facilities Coordinator, Administration (Contract)

BDO Canada; Oakville; On-site; CAD 34,000 - 56,000; Full time

Benefits offered by this job

Competitive total cash compensation

Flexible benefits

Market leading personal time off policy

Wellness reimbursement

Job summary

A professional services firm in Oakville is seeking a Facilities Coordinator to oversee office logistics and provide support to the internal administration team. This role involves managing meeting setups, mail services, and office supplies while ensuring excellent communication with staff and clients. The successful candidate will have at least three years of relevant experience and will contribute to fostering a collaborative work environment. Competitive compensation between $34,000 and $56,000 is offered.

Qualifications

• Minimum of three years of facilities experience in a professional office setting.
• Excellent written and oral communication skills.
• Knowledge in creating health and safety policies is advantageous.

Responsibilities

• Act as the primary contact for office logistics.
• Handle mail and courier services and document management.
• Oversee service contracts and manage office supplies.
• Welcome new employees and provide orientation.

Skills

Facilities experience

Excellent communication skills

Attention to detail

Teamwork

Self-motivated

Job description

Putting people first, every day
BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your Opportunity

BDO Canada’s Oakville office is seeking a Facilities Coordinator to join our internal administration team on a contract basis until August 28th, 2026. This is for an existing vacancy and the successful candidate will own the following responsibilities:

• Act as the primary contact for office logistics, including setting up meetings, moving furniture, booking rooms, and ordering meals.
• Handle mail and courier services, along with client record logging and document management, including scanning and printing.
• Oversee service contracts, manage office supplies, and process related invoices.
• Welcome new employees, providing orientation tours and general office support.
• Serve as backup for reception and as the first point of contact during office emergencies, plus other duties as needed.

How do we define success for your role?

• You demonstrate BDO's core values through all aspects of your work: Integrity, Respect and Collaboration.
• You understand your client’s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work.
• You identify, recommend, and are focused on effective service delivery to your clients.
• You share in an inclusive and engaging work environment that develops, retains & attracts talent.
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace.
• You grow your expertise through learning and professional development.

Your Experience And Education

• You have a minimum of three years of facilities experience in a professional office setting.
• You demonstrate excellent written and oral communication skills, with a professional service-focused demeanor.
• You are committed to teamwork, exceptional client service, and attention to detail.
• You have knowledge in creating health and safety policies, which is advantageous.
• You are self‑motivated, capable of working independently and as part of a team, with strong organizational skills for handling multiple projects.

Expected compensation range: $34,000.00 – $56,000.00

Why BDO?

Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2026. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

Our firm is committed to providing an environment where you can be successful in the following ways:

• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
• We support your achievement of personal goals outside of the office and making an impact on your community.

Giving back adds up: Where company meets community

BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter

We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts

We believe every employee should have the opportunity to participate and succeed. Through leadership by our Diversity, Equity and Inclusion Leader, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.

Flexibility

All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place. Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.

Code of Conduct

Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.

BDO may use artificial intelligence enabled tools to support certain aspects of the recruitment process. While these tools assist our teams, our use of AI does not replace human decision making, and all employment‑related outcomes are made by BDO personnel.

More information on BDO Canada’s Privacy Policy can be found here: Privacy Policy | BDO Canada

Ready to make your mark at BDO?

Click “Apply now” to send your up‑to‑date resume to one of our Talent Acquisition Specialists.

To explore other opportunities at BDO, check out our careers page.