Facilities Coordinator (6-month contract)

TO Live; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading Canadian arts organization seeks a Facilities Coordinator for a 6-month contract to manage operations across multiple venues. This role requires onsite presence, facilitating project assignments, and extensive coordination of facilities management duties, ideal for individuals with a solid background in facilities or project management.

Qualifications

• 2-5 years of related experience in Facilities or Project management.
• Proficient with Microsoft Office packages.
• Knowledge of Ontario Building code and safety regulations.

Responsibilities

• Manage asset and vendor lists and CMMS administration.
• Coordinate facilities training and supervise contractors.
• Conduct inventory management and transition projects.

Skills

Communication

Critical thinking

Planning

Negotiation

Supervision

Time management

Education

College degree in related field

Tools

CMMS

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Employment Opportunity

Facilities Coordinator (6-month contract)

TO Live

Toronto, Canada

TO Live’s Facilities Operations Department is currently accepting applications for a Facilities Coordinator position on a series of project-based assignments. This is a 6-month full time contract.This position is required to work primarily onsite and will require frequent travel between all TO Live venues in Toronto.

This position reports to the Director of Facilities; and the Facility Manager /or their designate. Duties include, but are not limited to, the following duties.

KEY ACTIVITIES AND RESPONSIBILITIES

· Update and manage Asset register

· Update and manage vendor list

· Administration of existing CMMS

· Coordinate and manage CMMS transition project.

· Inventory management

· Assists in the supervision of contractors and third parties as required.

· Plan and organize facilities staff trainings as required.

· Other facility related duties and responsibilities as assigned or required.

JOB SPECIFICATIONS

· A suitable College degree and preferred two to five (2-5) years related experience in Facilities or Project management. Appropriate combination of education, training and experience may be considered.

· Proficient with Microsoft packages such as Microsoft Word, Microsoft Excel, PowerPoint, Outlook etc.

· Good written and verbal communication skills

· Experience with facilities operation and maintenance activities.

· Critical thinking to identify problems, evaluate alternatives, and recommend effective solutions.

· Planning, Negotiation & Supervision skills.

· Good time management skills.

· Knowledge of Ontario Building code, Fire code, Occupational Health & Safety Acts and other related local & provincial regulation

· Prior experience and knowledge of CMMS administration & BAS will be added advantage.

WORKING CONDITIONS

· All work will primarily be onsite at one of the three TO Live venues.

· Flexibility in hours and schedules and include work on nights and weekends as required.

· Lack of natural light in workplace.

· Travel between TO Live venues as required.

THE ORGANIZATION:

TO Live is one of Canada’s largest multi arts organizations, operating three iconic venues: Meridian Hall, the St. Lawrence Centre for the Arts and Meridian Arts Centre. In addition, TO Live presents a full range of performing arts, theatrical and concert events at these venues in both downtown and uptown Toronto. With these two hubs of creativity and content creation, TO Live has a unique place and perspective to activate creative spaces by inspiring local and international artists, connect audiences and to be the nexus for new ideas, elevate artistic potential, and be the catalyst for creative expression that is reflective of Toronto’s diversity.

HOW TO APPLY:

Interested applicants should apply through our TO Live careers website at:
https://tolive.bamboohr.com/jobs/

No phone calls or emails please. TO Live thanks all applicants in advance. Only those candidates selected for an interview will be contacted.

Together with the Toronto Public Service’s (TPS) initiatives, which TO Lives follows and adheres to,TO Live encouragesapplications from Indigenous peoples, racialized persons/persons of colour, persons with disabilities, women, LGBTQ2S persons, and others who may contribute to fostering innovative ideas and solutions.

We ask that you complete the questions provided as part of the online application to assist us in ensuring our recruitment process and programs are equitable and accessible. Your responses are voluntary and the information that you provide is strictly confidential.

We are committed to inclusive, barrier-free recruitment and selection processes and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodation at any stage of the hiring process.

Date Posted: June 27, 2025

Application Deadline: July 10, 2025

Start Date: As soon as possible