Facilities Coordinator - 12 Month Contract - Express Scripts Canada

The Cigna Group; Brantford; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to ensure smooth and efficient workplace operations. This role involves monitoring critical equipment, responding to emergencies, and coordinating with vendors to maintain facilities across Canada. With a focus on safety and efficiency, the Facilities Coordinator will play a key role in supporting the Facilities Manager and contributing to the overall success of the organization. If you are passionate about facilities management and eager to grow your career, this is an excellent opportunity to make a significant impact in a dynamic environment.

Qualifications

• 3 years of experience in a facilities-related role.
• Knowledge of Canadian Occupational Health and Safety Act.

Responsibilities

• Monitor critical equipment and respond to emergencies.
• Coordinate with vendors and maintain facilities across Canada.

Skills

Customer Service

Analytical Skills

Problem Solving

Critical Thinking

Time Management

Attention to Detail

Education

College Diploma in a related field

Certificate in Facility and Property Management

Tools

Power Tools

Cherwell

Job description

The job profile for this position is Corporate Real Estate Lead Analyst, which is a Band 3 Senior Contributor Career Track Role.

Excited to grow your career?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!

Our people make all the difference in our success.

The Facilities Coordinator is responsible for ensuring that the workplace operates smoothly, safely and efficiently. They will work closely with the Facilities Manager in regards to planning and coordinating facilities improvement projects. The Facilities Coordinator ensures ESI Canada’s facilities and physical security needs are being met in an effective and efficient manner. The Facilities Coordinator will maintain relationships with vendors and building managers to ensure the facilities are maintained across Canada working in partnership with the Facilities Manager. While working with vendors to outsource facility maintenance needs, the Facilities Coordinator is also responsible for physically completing maintenance tasks as required and as requested.

12 MONTH CONTRACT

Essential Functions:

Facilities

1. Monitoring of critical equipment and environments: UPS, server room cooling units, Pharmacy refrigeration, power failures.
2. Responding to critical events/emergency response such as server room A/C failure, UPS failure, fridge failure & power outages. May need to travel to site, call vendor(s), coordinate with other teams, etc.
3. Assist with supporting the Security Team in the U.S. with issue resolution & service calls.
4. Booking vendor appointments.
5. Escort vendors/ensure that vendors are delivering services per the contract.
6. Furniture assembly/small repairs where possible.
7. Ordering products.
8. Vendor payment via PO creation.
9. Review & complete Cherwell tickets.
10. Will be expected to be an active member in the Joint Health and Safety Committee (JHSC) and also coordinate the fire safety component.

Qualifications:

1. 3 years of previous experience in a facilities related role.
2. College Diploma in a related field – Certificate in Facility and Property Management preferred.
3. Previous experience managing lease and contract negotiations.
4. Knowledge of the Canadian Occupational Health and Safety Act as it relates to creating a physically safe work environment.
5. Previous project management experience is an asset.
6. Experience using tools, including power tools required to complete building and office maintenance tasks.
7. Customer focused with a strong focus on servicing internal customers and technical support.
8. Previous experience in purchase order and invoicing processing.
9. Excellent planning, organizing, analytical, problem solving, and time management skills.
10. Critical thinking for decision making.
11. Ability to work individually and collaboratively in a team setting.
12. Strong attention to detail.
13. Must be able to travel between locations with their own car.
14. Additional duties and projects as assigned.
15. Emergency response and evening and weekend project support as necessary when necessary.

Internal Application Deadline: March 28, 2025

Please note that you must meet our posting guidelines to be eligible for consideration. Policy can be reviewed at this link.