Facilities Coordinator (12-Month Contract)

WSP; Quebec; On-site; CAD 52,000 - 69,000; Full time

Benefits offered by this job

Top Canadian Employer 2026

Global network of experts

Flexible work arrangements

Career development opportunities

Job summary

WSP is seeking a Facilities Coordinator to ensure Canada-wide offices operate safely, efficiently and with a focus on business continuity.

You will coordinate daily operations, support site moves and floor plans, and liaise with landlords and service providers to sustain a productive workplace across multiple locations.

Qualifications

• Minimum 5 years of experience in facilities coordination, office administration, workplace operations, or related field.
• Bilingual in English and French required for cross-country collaboration.
• Occasional weekends and overtime with access to a vehicle.
• Intermediate to advanced MS Word, Excel, Outlook proficiency.
• Experience supporting multi-location operations is a plus.

Responsibilities

• Coordinate daily facilities operations to maintain safe, functional office environments.
• Support Facilities Administrative Specialists and service across locations.
• Assist in developing and implementing office policies and preventive maintenance programs.
• Support moves, restructures, restacks, onboarding/offboarding with floor plans.
• Liaise with landlords, contractors, and facilities teams to address issues.
• Oversee security access, assets, and workplace records.
• Assist in health and safety initiatives and emergency preparedness.
• Help monitor budget and facilities requests across multiple offices.

Skills

Bilingual EN/FR

MS Word

MS Excel

MS Outlook

Office administration

Tools

Document formatting

Job description

Job Description

What if you could redefine what's possible? With us, you can.

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Help create exceptional workplace experiences that keep our people connected, productive, and supported. As a Facilities Coordinator, you'll play a key role in ensuring our offices operate efficiently, safely, and seamlessly across Canada. Working closely with facilities leaders, employees, landlords, and service providers, you'll contribute to an environment where people can do their best work while supporting business continuity, health and safety, and operational excellence.

Your Impact

• Coordinate daily facilities operations to maintain safe, functional, and welcoming office environments.
• Support and provide guidance to Facilities Administrative Specialists while helping deliver excellent service across assigned locations.
• Assist in the development and implementation of office policies, procedures, and preventive maintenance programs.
• Support office moves, workspace restructures, restacking initiatives, and employee onboarding/offboarding activities through accurate floor plans and workspace tracking.
• Liaise with landlords, contractors, maintenance providers, and building management teams to address service interruptions, repairs, signage requirements, and operational issues.
• Oversee security access administration, company assets, employee lockers, workstations, office allocations, and parking assignments while maintaining accurate facility records.
• Participate in health and safety initiatives, support Joint Health and Safety Committee activities, coordinate corrective actions, and help maintain emergency preparedness equipment including fire extinguishers and first aid kits.
• Assist in budget monitoring, manage facilities requests, support multiple office locations when required, and contribute to a consistently organized, efficient, and service-focused workplace experience.

The Skills That Set You Apart

• Minimum 5 years of experience in facilities coordination, office administration, workplace operations, or a related field.
• Bilingualism in English and French is required, since the person will regularly work with English-only or French-only partners across the country.
• Availability to work occasional weekends and overtime as required, with access to a vehicle.
• Intermediate to advanced proficiency in Microsoft Word, Excel, and Outlook.
• Experience with document formatting and production.
• Experience supporting operations within a large or multi-location organization is considered an asset.
• Strong customer service, communication, and relationship-building abilities with the confidence to collaborate across all levels of the organization.
• Excellent organizational, prioritization, and time management skills with the ability to manage competing priorities in a dynamic environment.
• Demonstrated commitment to quality, confidentiality, ethical conduct, and adherence to corporate policies, procedures, and systems.
• Self-motivated and proactive with the ability to work independently while contributing positively to team success.
• Organized, dependable, approachable, and professional, with the ability to remain effective under pressure and take a "Best for WSP" approach to daily activities.

Why Choose WSP?

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $57,500 - $76,200
MB & ON: $52,500 - $72,300
NB, NL, NS, PE & QC: $52,000 - $69,000

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

#LI-Hybrid

Job Info

• Job Identification 92800
• Posting Date 08/10/2026, 05:05 PM

About Us

At WSP, we exist to shape communities to advance humanity.
It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.
As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.
At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.
Join us.
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .
Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. Full details here .