Facilities Coordinator

Cartel Agency Inc.; Toronto; On-site; CAD 65,000; Full time

Job summary

A leading professional law firm is seeking a Facilities Coordinator who excels in managing office operations for efficiency and safety. With over four years of experience, you will oversee vendor relations, maintenance, and ensure compliance with health regulations. The firm offers a supportive environment where your attention to detail will be valued. Apply now to join a rewarding workplace!

Qualifications

• Minimum 4 years of experience in a facilities or office coordination role.
• Understanding of building systems and health standards.
• Ability to manage vendor relations and contracts.

Responsibilities

• Oversee daily facilities operations ensuring safety and maintenance.
• Coordinate with vendors for repairs and services.
• Monitor building systems and manage maintenance schedules.

Skills

Vendor management

Negotiation skills

Organization

Multitasking

Communication

Problem-solving

Tools

Microsoft Office Suite

Facilities management systems

Job description

Facilities Coordinator

We’re partnering with a leading professional law firm to find a highly capable Facilities Coordinator who knows how to keep things running—smoothly, safely, and efficiently. The ideal candidate will have over four years of hands-on experience, and bring a calm, solutions-focused approach to managing day-to-day office operations. From overseeing vendors and scheduling maintenance to coordinating moves and keeping compliance in check, you’re the go-to person who makes sure nothing slips through the cracks. If you’re ready to step into a role where your attention to detail, reliability, and ability to juggle multiple priorities are genuinely valued, this firm offers the structure, support, and respect you deserve. Apply now!

Salary: Up to $65K

Key Responsibilities

• Oversee daily facilities operations, ensuring the office environment is functional, safe, and well-maintained
• Coordinate with vendors and service providers for repairs, maintenance, cleaning, and supplies
• Monitor and manage building systems, office equipment, and general maintenance schedules
• Support office moves, renovations, and space planning, including seating charts and furniture coordination
• Ensure compliance with health and safety regulations and company policies
• Track facility budgets, invoices, and service contracts
• Respond to staff requests and troubleshoot facility-related issues in a timely manner
• Act as the liaison between the office and property management teams

Qualifications

• Minimum 4 years of experience in a facilities or office coordination role, preferably in a legal or professional services setting
• Solid understanding of building systems, maintenance coordination, and health and safety standards
• Strong vendor management and negotiation skills
• Excellent organizational and multitasking abilities
• Effective written and verbal communication skills
• Proficient with Microsoft Office Suite and facilities management systems
• Ability to lift/move light equipment and occasionally support physical office setup tasks
• Professional, proactive, and resourceful approach to problem-solving

To apply, please forward your resume to:Zaheeda MeraliManager – Executive Searchat [e-mail]

Tagged as: Facilities