Facilities Coordinator

Jones Lang LaSalle Incorporated; Toronto; Hybrid; CAD 47,000 - 71,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Toronto, ON is seeking a Facilities Coordinator to provide on-site facility management services, coordinate property operations, and support procurement tasks. You will work with property managers, handle shipping/receiving, conference room support, and coordinate maintenance activities while delivering strong customer service.

Ideal candidates have 2+ years in facility administration and a degree in a related field; proficiency in Excel and Corrigo CMMS is a

Qualifications

• 2+ years’ experience with Facility or Property Administration
• Associate or bachelor’s degree in facilities management, building, business, or another related field preferred.
• Superior customer service skills and orientation
• Proficient in MS Office; strong written, verbal and people skills

Responsibilities

• Provide Facility Management Team with tactical planning for the team’s goals and objectives.
• Provide facility specific assistance to the project management team as needed or requested.
• Coordinate special events in support of client or JLL.
• Assist with the coordination and scheduling of maintenance activities.
• Communicate with clients, visitors, and vendors to ensure smooth operations.
• Monitor and enforce security policies; assist with budgetary requests and reporting.

Skills

Facilities management

Customer service

Time management

Multitasking

Professionalism

Education

Associate or Bachelor’s degree in facilities management or related field

Tools

Excel

Corrigo CMMS

Job description

## Facilities CoordinatorApply: On-site: Toronto, ON: Full time: Posted Today: REQ534772**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Provide general overall FM services including continuous monitoring of the facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts. Shipping and receiving and conference room support. Job Responsibilities Administrative Function Provide Facility Management Team with tactical planning for the team’s goals and objectives.Provide facility specific assistance to the project management team as needed or requested.Manage and maintain small facility management tasks as assigned.Coordinate special events in support of client or JLL.Provide support for meetings and conference room reservations as needed and directed.Assist with the coordination and scheduling of maintenance activities.Communication and Relationship Coordination Provide general overall facility management services including continuous monitoring of office/facility.Act as an interface with client, visitors, and guestsEnsure appropriate follow up with customers.Provide direction/information to vendors and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.Compliance Properly and effectively administer and maintain all security policies.Assist with budgetary requests, analysis, and reporting.All other duties and tasks assigned.Knowledge, Skills & Abilities 2+ years’ experience with Facility or Property AdministrationAssociate or bachelor’s degree in facilities management, building, business, or another related field preferred.Corrigo CMMSSuperior customer service skills and orientationAbility to always maintain professionalism under stressful situations.Ability to plan and manage work under time constraints.Ability to multitask and work without direct supervision.Proficient in MS Office, and possess strong written, verbal and people skills.Strong organizational skills and collaborative styleMust be proficient at Excel Spreadsheets and have capability of customizing administrative reports**Estimated compensation for this position:**47,000.00 – 71,000.00 CAD per year *This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.* **Location:**On-site –Toronto, ON**Opening Type:**ReplacementIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!