Facilities Coordinator

University of Toronto; Toronto; On-site; CAD 85,000 - 108,000; Full time

Job summary

The Daniels Faculty of Architecture, Landscape and Design at the University of Toronto is seeking a Facilities Coordinator to prepare classrooms and spaces for events, ensure security, and oversee caretaking and grounds services in support of the Faculty's academic mission.

Reporting to the Director, Facilities Management, you will coordinate maintenance, inspections and reporting, and manage logistics for events while collaborating with researchers, students and staff to meet service standards.

Qualifications

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum five (5) years of experience in facilities management, preferably in a large complex organization.
• Experience coordinating multiple projects and working in a client focused role.
• Experience conducting routine building inspections and awareness of building systems, security and fire procedures.
• Experience determining logistical details required to provide provisional facilities support during events, as well as internal moves and renovations.
• Experience identifying and reporting facility repair and/or maintenance needs.
• Experience interacting diplomatically and effectively with a wide range of people – researchers, students, administration and industry representatives
• Strong service orientation; interest and ability to understand clients’ needs and ability to generate options for how those needs may be satisfied.

Responsibilities

• Identifying and reporting facility repair and/or maintenance needs
• Checking that caretaking services meet expected standards
• Preparing building operations and services reports
• Determining logistical details required to provide provisional facilities support during events
• Conducting routine building inspections
• Following rules and procedural instructions to ensure visual appearance standards are maintained
• Responding to incidents and notifying appropriate staff, supervisors and/or authorities as required
• Providing safety training and ensuring compliance to occupational safety precautions

Skills

Facilities mgmt

Client focus

Diplomatic

Team player

Communication

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Date Posted: 11/02/2026
Req ID: 50879
Faculty/Division: Faculty of Architecture,Landscape&Design
Department: Daniels Faculty of Arch., Land & Design
Campus: St. George (Downtown Toronto)
Position Number: 00046483
Existing Vacancy: Yes

Description:

About us

The Daniels Faculty of Architecture, Landscape, and Design at the University of Toronto offers graduate programs in architecture, landscape architecture, urban design, forestry, and visual studies — as well asunique undergraduate programs that use architectural studies and visual studies as a lens through which students may pursue a broad, liberal arts-based education. Its mission is to educate students, prepare professionals, and cultivate scholars who will play a leading role in creating more culturally engaged, ecologically sustainable, socially just, and artfully conceived environments.
The greater Toronto region serves as a dynamic laboratory for both its students and faculty, while the University of Toronto, which year after year ranks among the top universities in the world, provides a wealth of knowledge and expertise that they can draw from. Like Toronto, Daniels students and faculty are incredibly cosmopolitan in sensibility, hailing from every part of the world, with their work crossing all sorts of geographic and cultural boundaries. The city’s multicultural networks and international connections make the Daniels Faculty a powerful place to start a career.

Your opportunity

Reporting to the Director, Facilities Management, the Facilities Coordinator plays an integral role in the unit coordinating the day to day preparation of classes and other rooms for the events that are scheduled in these spaces. This also includes ensuring that the Faculty’s buildings are secure, that caretaking and grounds keeping meet service delivery standards, and that facilities are optimally configured to support the Faculty’s academic mission.

Your responsibilities will include

• Identifying and reporting facility repair and/or maintenance needs
• Checking that caretaking services meet expected standards
• Preparing building operations and services reports
• Determining logistical details required to provide provisional facilities support during events
• Conducting routine building inspections
• Following rules and procedural instructions to ensure visual appearance standards are maintained
• Responding to incidents and notifying appropriate staff, supervisors and/or authorities as required
• Providing safety training and ensuring compliance to occupational safety precautions

Essential Qualifications

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum five (5) years of experience in facilities management, preferably in a large complex organization.
• Experience coordinating multiple projects and working in a client focused role.
• Experience conducting routine building inspections and awareness of building systems, security and fire procedures.
• Experience determining logistical details required to provide provisional facilities support during events, as well as internal moves and renovations.
• Experience identifying and reporting facility repair and/or maintenance needs.
• Experience interacting diplomatically and effectively with a wide range of people – researchers, students, administration and industry representatives
• Strong service orientation; interest and ability to understand clients’ needs and ability to generate options for how those needs may be satisfied.
• Demonstrated ability to work independently and as part of a team.
• Excellent written and oral communication and interpersonal skills.
• Knowledge of construction trades and facilities maintenance requirements including ability to understand, communicate, and deal effectivelywith vendors and contractors.
• Highly developed computer skills (Microsoft Office Suite)
• Ability to move or lift light to moderate objects
• Ability to work outdoors in most weather conditions during moving, inspection and renovation projects

Assets (Nonessential)

• Relevant experience in a university or college environment
• Relevant experience in a gallery or museum setting

To besuccessful in this role you will be

• Adaptable
• Communicator
• Diplomatic
• Meticulous
• Problem solver
• Team player

Closing Date: 11/10/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 12 -- $84,564 with an annual step progression to a maximum of $108,145. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Facilities/Ancillary Services
Divisional HR Office Email: [e-mail]

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

This is a one (1) year TERM position with the possibility of renewal.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

Indigenous Substantiation Process

The University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to Indigenous Substantiation Website.

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