Facilities Coordinator

Quantiphi; Fredericton; On-site; CAD 42,000 - 52,000; Full time

Job summary

Quantiphi in Fredericton NB is seeking a Facilities Coordinator to keep our workplace organized, safe, and welcoming. You’ll handle day-to-day office operations and support vendors, events, and office projects. This role emphasizes initiative, multi-tasking, and collaboration across teams.

You’ll help manage assets, track expenses, and ensure a positive employee experience in a fast-paced tech environment. If you enjoy variety and want to grow your career at a rapidly expanding AI-first company,

Qualifications

• 1-2 years in office administration, facilities coordination, or related fields.
• Proactive, energetic, and solutions-oriented approach.
• Strong organizational skills in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Experience coordinating vendors, purchasing, events, or service providers.
• Proficiency with Google Workspace (Docs, Sheets, Slides).
• Basic IT troubleshooting, laptop setup, and office equipment support.
• Strong attention to detail and ownership of tasks.

Responsibilities

• Own the Workplace Experience by ensuring a welcoming, organized, and safe Fredericton office.
• Coordinate office maintenance, housekeeping, security, repairs, and facility services.
• Support employee experience through timely responses and problem solving.
• Coordinate office purchases, supplies, equipment, furniture, and services.
• Manage vendor relationships and service providers for quality and timely delivery.
• Oversee office equipment, assets, and office documentation.
• Coordinate office events, team activities, and visitor experiences.
• Track facility-related expenses, support budgeting, and prepare monthly reports.
• Collaborate with internal teams and branch offices to support business needs.

Skills

Office administration

Facilities coordination

Vendor management

Google Workspace

IT troubleshooting

Communication skills

Tools

Google Workspace

Job description

While technology is the heart of our business, a global and diverse culture is the heart of our success. We love our people and we take pride in catering them to a culture built on transparency, diversity, integrity, learning and growth.

If working in an environment that encourages you to innovate and excel, not just in professional but personal life, interests you- you would enjoy your career with Quantiphi!

About Quantiphi:

Quantiphi is an award-winning, AI-First digital engineering and consulting company focused on delivering high-impact Services and Solutions that help organizations solve what truly matters. We partner with enterprises to reimagine their businesses through intelligent, scalable, and transformative AI-driving measurable outcomes at the very core of their operations.

Since our founding in 2013, Quantiphi has tackled some of the world's most complex business challenges by combining deep industry expertise, disciplined cloud and data engineering practices, and cutting-edge applied AI research. Our work is rooted in delivering accelerated, quantifiable business value.

Headquartered in Boston, Massachusetts, Quantiphi is a global organization with 4,000+ professionals serving clients across key industry verticals, including BFSI, Healthcare & Life Sciences, CPG, MFG, TME etc. As an Elite and Premier partner to leading cloud and AI platforms such as NVIDIA, Google Cloud, AWS, and Snowflake , we build and deliver enterprise-grade AI services and solutions that create real-world impact.

We've been recognized with:

• 17x Google Cloud Partner of the Year awards in the last 8 years.
• 3x AWS AI/ML award wins.
• 3x NVIDIA Partner of the Year titles.
• 2x Snowflake Partner of the Year awards.
• We have also garnered top analyst recognitions from Gartner, ISG, and Everest Group.
• We offer first-in-class industry solutions across Healthcare, Financial Services, Consumer Goods, Manufacturing, and more, powered by cutting-edge Generative AI and Agentic AI accelerators.
• We have been certified as a Great Place to Work for the third year in a row- 2021, 2022, 2023.

Be part of a trailblazing team that’s shaping the future of AI, ML, and cloud innovation.

Your next big opportunity starts here!

For more details, visit: Website or LinkedIn Page.

Role: Facilities Coordinator

Experience Level: 1-2 years of experience

Work Location: Fredericton, NB

Role Overview:

Are you the kind of person who loves keeping things organized, solving problems before they become problems, and making sure everyone around you has a great experience?

We're looking for an energetic, resourceful, and people-oriented Facilities Coordinator to help bring our Fredericton office to life.

This is more than an administrative role. You'll be the go-to person for keeping our workplace running smoothly, creating a welcoming environment for employees and visitors, coordinating exciting office events, and making sure the day-to-day details are taken care of.

You'll work with teams across the organization, collaborate with vendors, manage office projects, and have the opportunity to make your mark on our workplace experience.

If you're someone who takes initiative, enjoys variety, thrives in a fast-paced environment, and is excited to grow your career within an innovative technology company, we'd love to hear from you!

Key Responsibilities:

Own the Workplace Experience

• Be the go-to person for day-to-day office operations, ensuring our Fredericton workplace is welcoming, organized, safe, and running smoothly.
• Coordinate office maintenance, housekeeping, security, repairs, and general facility services.
• Support a positive employee experience by responding to requests, solving problems, and making things happen.

Make Things Happen

• Coordinate office purchases, supplies, equipment, furniture, and services.
• Manage vendor relationships and coordinate service providers to ensure quality and timely delivery.
• Oversee office equipment, appliances, facilities, and general workplace needs.
• Maintain accurate asset inventories and office documentation.

Bring Energy to the Office

• Coordinate office events, team activities, internal meetings, conferences, and visitor experiences.
• Help create an engaging and collaborative workplace culture.
• Support office initiatives that bring employees together and make our workplace a great place to be.

Stay Organized and Find Better Ways to Work

• Track facility-related expenses, support budgeting, and prepare monthly reports.
• Coordinate office systems, including access control, security, air conditioning, and basic technology needs.
• Support laptop setup, basic IT troubleshooting, and office technology requirements.
• Identify opportunities to improve office efficiency, service quality, and cost optimization.
• Collaborate with internal teams and branch offices to support business needs.

Basic Qualifications:

• 1-2 years of experience in office administration, facilities coordination, workplace operations, customer service, hospitality, or a related field.
• A proactive, energetic, and solutions-oriented approach to work.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills with a natural ability to build relationships.
• Experience coordinating vendors, purchasing, office supplies, events, or service providers.
• Proficiency with Google Workspace (Docs, Sheets, and Slides).
• Basic IT troubleshooting skills, including laptop setup and office equipment support.
• Strong attention to detail and the ability to take ownership of tasks from start to finish.
• Ability to work independently while collaborating effectively with internal teams and external partners.
• A positive attitude, willingness to learn, and genuine interest in creating an exceptional workplace experience.

What's in it for YOU at Quantiphi:

• Make an impact at one of the world's fastest-growing AI-first digital engineering companies.
• Upskill and discover your potential as you solve complex challenges in cutting-edge areas of technology alongside passionate, talented colleagues.
• Work where innovation happens - work with disruptive innovators in a research-focused organization with 60+ patents filed across various disciplines.
• Stay ahead of the curve - immerse yourself in breakthrough AI, ML, data, and cloud technologies and gain exposure working with Fortune 500 companies.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us