Facilities Clerk

District of West Vancouver; West Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

The District of West Vancouver is seeking a dedicated Facilities Clerk to provide clerical and receptionist support. This permanent full-time position requires strong communication and organizational skills, as well as the ability to manage various inquiries. The preferred candidate will have completed Grade 12 and possess relevant office experience. Join a vibrant community dedicated to public service!

Qualifications

• Experience in general office or front desk.
• Ability to process documentation requiring accuracy.
• Knowledge of computer systems and databases.

Responsibilities

• Preparing reports and maintaining files in computer systems.
• Performing clerical duties and answering help desk calls.
• Issuing keys and managing access for facilities.

Skills

Communication

Attention to detail

Computer proficiency

Education

Completion of Grade 12

Commercial, bookkeeping and computer courses

Job description

Facilities Clerk

(Permanent, Full-Time)

Located on the traditional, ancestral and unceded lands of the Musqueam, Squamish, and Tsleil-Waututh Nations, West Vancouver is a vibrant community on the North Shore and home to parks, beaches, and to sports, recreation and arts amenities. Our dedicated staff deliver services, operate facilities and run the programs that enhance the well-being of our community. We are seeking employees with a passion for public service who share our commitment to creating a complete, inclusive and livable community.

The West Vancouver Facilities & Assets Department is currently seeking a Permanent Full-Time Facilities Clerk to join our highly qualified team. This position will provide clerical support, perform receptionist duties and will exercise considerable independence of action and judgment in processing day-to-day matters and refers more complex and unusual matters to a superior. The ideal candidate will communicate effectively with internal and external contacts in processing a variety of inquiries and complaints and to provide information and assistance. They will also prepare and maintain the database for real property including licences and leases for District facilities, land, encroachments and foreshore; and download operating and capital financial reports for review.

Reporting to the Senior Manager, Facilities & Assets, the successful candidate will be responsible for:

• Preparing reports, maintaining and updating a variety of files, accounts and records in the Facilities computer systems;
• Performing clerical duties for the Facilities & Assets department, answering the Facilities Help Desk phone line and monitoring facility work requests;
• Processing documentation that requires accuracy and attention to detail;
• Preparing invoice requests for real property agreements and processing invoice payment requests for approvals;
• Issuing keys, fobs and access cards for a variety of District facilities;
• Performing other related duties as required.

The preferred candidate will possess Completion of Grade 12 including or supplemented by commercial, bookkeeping and computer courses plus some related experience including general office, front desk, switchboard, or experience as a Clerk II, or an equivalent combination of training and experience.

The successful candidate will have sound knowledge of computer and word processing systems and databases related to the work. The successful candidate will be required to supply a Police Information Check.

This posting does not list all the duties of the position, nor does it fully detail the required skills, knowledge and abilities, licences and certificates required of candidates. For details please refer to the Class Specification which is available for inspection in the Human Resources Department or on Westnet.

Position Status:
Union WVMEA – Permanent, Full-Time

Hours of Work:
35 hours per week (hours and days of work may vary)

Rate of Pay:
$30.22 per hour. This position has a pay structure with five steps which increase annually.

Closing Date:
11:59 p.m. Sunday, July 27, 2025.

To Apply:
Please visit the District of West Vancouver’s Career Centre at www.westvancouver.ca/careers to apply for this position.

We want to thank all applicants, however only those chosen for an interview will be contacted.

10160-25-WVMEA-28

If you have any questions please contact us [e-mail]