Facilities Assistant

Wellington-Altus Financial Inc.; Winnipeg; On-site; CAD 40,000 - 50,000; Full time

Job summary

A financial services company in Winnipeg is seeking a Facilities Assistant to provide administrative support to the Facilities department. Candidates should possess strong organizational and communication skills, with a background in administration preferred. The role requires maintaining databases, archiving documentation, and assisting the Branch Administration team. This position is a full-time, entry-level opportunity with a commitment to diversity and equity in hiring.

Qualifications

• 1-2 years of previous experience in an administrative capacity.
• Knowledge of basic construction and maintenance methods is an asset.
• Bilingual is an asset.

Responsibilities

• Maintaining Facilities databases for requests and vendor information.
• Preparing, filing, and archiving facility documentation.
• Assisting the Branch Administration team with delivery of internal mail.

Skills

Strong organizational skills

Strong interpersonal and communication skills

Demonstrated proficiency in MS Office

Ability to handle sensitive information confidentially

Ability to lift and move materials up to 50 lbs

Education

College diploma or bachelor's degree in related field

Tools

MS Office software

Job description

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Location : this in-office position will be located at our Winnipeg office.

Our organization :

Founded in 2017, Wellington-Altus Financial Inc. (Wellington-Altus) is the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., and Wellington-Altus Private Wealth Inc.—the top-rated

• investment dealer in Canada and one of Canada’s Best Managed Companies. With more than $35 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers and their high-net-worth clients.
• Investment Executive 2024 Brokerage Report Card.

The opportunity :

Reporting to the AVP, Facilities; the Facilities Assistant will use their exceptional organizational and communication skills to provide precise and timely administrative support to the Facilities department. The Facilities Assistant will play an integral role in supporting the efficient and timely completion of Facilities activities as well as supporting the Branch Administrator and Director, Client Services in covering branch operations.

Key responsibilities include :

• Maintaining Facilities databases for requests, vendor information, BCP contact information, housing / occupancy information, commercial insurance, leasing / rent, etc.
• Preparing, filing, and archiving facility documentation where necessary.
• Assisting the Branch Administration team with delivery of internal mail and provide daily coverage as required.
• Supporting the team with ad-hoc requests.
• Contributing to the development of Standard Operating Procedures.
• Overseeing and managing the smooth day to day intake of Facilities requests and direct or respond appropriately.
• Developing a rapport with other branches and their employees to support needs and maintain a positive culture across the organization.
• Performing other duties as assigned.

The ideal candidate will possess :

• College diploma or a bachelor’s degree in a related field.
• 1-2 years of previous experience in an administrative capacity (maintenance or facilities experience an asset).
• Knowledge of basic construction and maintenance methods is an asset.
• Bilingual is an asset.
• Demonstrated proficiency in MS Office software, notably Excel.
• Ability to lift and move materials of up to 50 lbs.
• Strong interpersonal and communication skills with the ability to effectively communicate with third parties as required.
• Strong organizational skills with the ability to proactively organize and manage a high volume of time-sensitive tasks and work.
• Demonstrated, reliable work ethic with the ability to manage multiple, competing requests.
• A high tolerance for ambiguity; highly adaptive and able to manage changing priorities.
• A high tolerance for ambiguity; highly adaptive and able to manage a large volume of competing priorities.
• Excellent attitude and committed to providing extraordinary service.
• Ability to handle sensitive information in a confidential manner.

Conditions of employment :

• Must be legally eligible to work in Canada.
• A background check, satisfactory to the employer, may be required of the successful applicant prior to commencing employment.

Wellington-Altus Private Wealth is strongly committed to equity and diversity within its community and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.

If you require accommodation for the recruitment process, please let us know at the point of application.

To apply :

Click the Apply for This Job button to submit your resume, cover letter and salary expectations. You will be contacted if you are selected for an interview. More information about working at Wellington-Altus can be found on our website at www.wellington-altus.com.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Management and Manufacturing

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