Facilities and Properties Administrative Assistant (Full-Time)

Mission Statement: Understand the aspirations of seniors and respond with innovative supports.

Vision Statement: Building inclusive communities where all seniors are connected to living their best possible life.

What To Expect When You Join SPLC

• Competitive Compensation and Benefits.
• Rewarding career that supports meaningful work in our communities.
• Training and Professional Development opportunities.
• Healthy and safe working environment.

Position: Facilities & Properties Administrative Assistant (Full-time)

Hours of Work: 35 hours per week

Reports to: Director, Facilities & Properties

Date Posted: April 3, 2025

Deadline: Until position is filled

Position Summary

Responsible for providing a broad spectrum of project and facilities related administrative support to the Facilities and Properties Department such as Work Order System coordination, procurement, housing and facilities business relations.

Responsibilities

• Serves as a key contact for facilities and housing business relations.
• Tracks complaints to ensure problem solving and closure.
• Maintains database with residents and caregiver support contact information.
• Prepares general correspondence, social media content, updates using the appropriate communication channel to engage with residents, clients, caregivers, staff and visitors.
• Promotes and oversees facilities cost centers such as hair salons, parking, lockers, maintenance, janitorial services and other services.
• Assists with the planning and coordination of project and facilities activities coordinated by the department on an as-needed basis.
• Documents and tracks service data for the building infrastructure and its components.
• Comply with external and internal health and safety legislations, policies and procedures that govern the work environment and responsibilities.
• Provides direct support to emergency management initiatives as needed.

Education

• Post-Secondary education in Business Administration or Facilities/Property Administration.
• Approved equivalent combination of education and experience.

Skills & Experience

• Minimum two years administrative experience.
• Customer service with strong problem-solving skills.
• Ability to organize, prioritize and manage time effectively.
• Interpersonal and communication skills (written and verbal).
• Proficiency in Microsoft Office, specifically Word, Excel and PowerPoint, social media.
• Strong organizational skills with attention to accuracy, details and the ability to prioritize.
• Ability to input data accurately and efficiently.
• Ability to conduct research, analyze data and present.
• Ability to work with cross-functional teams effectively.
• Ability to understand instructions well and provide desired output accurately.
• Ability to maintain confidentiality.

Working Conditions

• Sitting in front of computer terminal for long periods of time.
• May have frequent work interruptions.
• May be exposed to agitated and confused clients.

Others

• Vulnerable Sector screening required.
• Required to work on occasional evening or weekend hours.
• Proof of full COVID-19 Vaccination or Medical Exemption Certificate required.

Senior Persons Living Connected is a diverse work environment. We encourage applications from all persons, including persons with disabilities. Accommodation will be provided, if needed, in accordance with the Ontario Human Rights Code and Accessibility for Ontarians Disability Act.

Please submit your application by visiting our website at www.splc.ca/careers.

While we thank all applicants for their interest, only those applicants selected for interview will be contacted.

This is a full-time position.