Facilities Administrative Assistant

Epicor; Vernon; On-site; CAD 30,000 - 70,000; Full time

Job summary

Epicor is seeking a Facilities Administrative Assistant who will support day-to-day office operations, including mailroom management, conference room bookings, and supply maintenance. The ideal candidate is customer service-oriented, organized, and has at least two years of experience in a similar role. Join a global team that values collaboration and career development.

Benefits

Health and Wellness benefits

Opportunities for internal mobility

Free LinkedIn Learning licenses

Inclusive workplace

Work-Life Balance policies

Qualifications

• 2+ years of applicable facilities assistant experience.
• Customer service-oriented with a pleasant demeanor.
• Excellent communication skills.

Responsibilities

• Assist with day-to-day operations of the office.
• Manage mail room operations and coordinate interoffice mail.
• Organize conference and meeting room bookings.

Skills

Customer service

Communication

Multi-tasking

Computer knowledge

Education

High school diploma

Tools

Excel

Word

Job description

Join Epicor and Support Our Office Operations! As a Facilities Administrative Assistant, you will assist with the day-to-day operations of the assigned office, including mailroom services, office equipment, conference rooms, supplies, and light maintenance requests. This position requires working on-site 5 days a week.

What You Will Be Doing

• Answer, forward, and screen phone calls, assisting clients in finding their way around the office and announcing clients as necessary.
• Manage mail room operations, including incoming/outgoing mail and overnight shipping (FedEx, UPS), sorting and delivering mail and packages, and coordinating interoffice mail to other Epicor offices.
• Help maintain workplace security by issuing, checking, and collecting badges as necessary, and maintaining visitor logs.
• Organize conference and meeting room bookings, coordinate meeting and conference schedules, and serve as the key point of contact for corporate staff and client inquiries.
• Prepare, review, and track invoices and expense reports, and purchase and maintain supplies and materials.
• Order office supplies, monitor and stock office and lunch area supplies, and ensure coffee equipment is properly maintained.
• Monitor copiers throughout the space, changing toner and troubleshooting any issues, and placing service calls when necessary.
  
  

What You Will Likely Bring

• 2+ years of applicable facilities assistant experience.
• High school diploma required.
  
  

What Could Set You Apart

• Ability to multi-task, with strong computer knowledge including Excel and Word.
• Customer service-oriented and pleasant demeanor, with excellent communication skills and a positive, team-oriented attitude.
• Experience with mail equipment, sorters, and copiers, with familiarity with room/desk booking software and a basic understanding of building systems being a plus.
  
  

Join us at Epicor, where your success is our success. Apply today and be part of a team that values proactive, proud, and collaborative partners!

About Epicor

At Epicor, we’re truly a team. Join 5,000 talented professionals in creating a world of better business through data, AI, and cognitive ERP. We help businesses stay future-ready by connecting people, processes, and technology. From software engineers who command the latest AI technology to business development reps who help us seize new opportunities, the work we do matters. Together, Epicor employees are creating a more resilient global supply chain.

We’re Proactive, Proud, Partners.

Whatever your career journey, we’ll help you find the right path. Through our training courses, mentorship, and continuous support, you’ll get everything you need to thrive. At Epicor, your success is our success. And that success really matters, because we’re the essential partners for the world’s most essential businesses—the hardworking companies who make, move, and sell the things the world needs.

Competitive Pay & Benefits

• Health and Wellness: Comprehensive health and wellness benefits designed to support your overall well-being.
• Internal Mobility: Opportunities for mentorship, continuing education, and focused career goal setting, with 25% of positions filled internally.
• Career Development: Free LinkedIn Learning licenses for everyone, along with our Mentoring Program to boost your personal development.
• Inclusive Workplace: Collaborate with a diverse team in an inclusive, global workplace that fosters innovation and celebrates partnership.
• Work-Life Balance: Policies built on mutual trust and support, encouraging time off to rest, recharge, and reconnect.
• Global Mobility: Comprehensive support for international relocations and permanent residency processes.
  
  

Equal Opportunities and Accommodations Statement

Epicor is committed to creating a workplace and global community where inclusion is valued; where you bring the whole and real you—that’s who we’re interested in. If you have interest in this or any role- but your experience doesn’t match every qualification of the job description, that’s okay- consider applying regardless.

We are an equal-opportunity employer.

Range

Minimum: 30,000.00 CAD Maximum: 70,000.00 CAD

The salary range provided reflects the national average for this job title and does not represent compensation specific to Epicor Software Corporation. Actual compensation will vary based on experience, qualifications, and market factors relevant to the position.

Recruiter

Tola Olagbaju