Export Documentation Coordinator

Ray-Mont Logistics; Montreal; Hybrid; CAD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a dedicated Export Documentation Coordinator to enhance their export operations. This role is pivotal in preparing and managing essential export documents, ensuring compliance with international regulations, and coordinating with various stakeholders for smooth shipments. If you have a keen eye for detail, strong communication skills, and a passion for logistics, this is an exciting opportunity to grow within a dynamic organization. Join a vibrant team that values quality, flexibility, and innovation in a supportive corporate environment.

Benefits

Competitive salary

Comprehensive group insurance plan

RRSP program with employer contribution

Qualifications

• Minimum 1 year of experience in logistics or similar roles.
• Proficiency in SAP and Microsoft Office Suite required.

Responsibilities

• Prepare and review export documentation for shipments.
• Ensure compliance with international trade regulations.

Skills

Logistics experience

Customer service

Office administration

Attention to detail

Communication skills

Multitasking

Education

High School Diploma

Post-secondary education in Logistics/Supply Chain

Tools

SAP

Microsoft Office Suite

Specialized logistics software

Job description

Job Description

Posted Tuesday, February 4, 2025 at 5:00 AM

Department: Documentation

Job Type: Full-time, Permanent

About Ray-Mont Logistics:

Ray-Mont Logistics is a dynamic and growing organization dedicated to being the essential link in the international business logistics supply chain. We offer a comprehensive range of logistics services, including loading, transportation, and storage of surplus products.

We are currently looking for a full-time Export Documentation Coordinator to join our vibrant team. The successful candidate will play a key role in supporting our export operations by ensuring that all necessary documents are accurately prepared and filed. The ideal candidate will embody Ray-Mont’s core values: Quality, Flexibility, Performance, Commitment, Attitude, and Innovation.

Work Schedule: Monday to Friday, 9:00 am to 5:00 pm, Hybrid (3 days in office)

Note: The employee will be required to be present at the office every day during the initial 3-month training period. After training, the employee will be required to attend the office 3 days a week, with additional in-office days as needed.

Key Responsibilities:

• Prepare and review export documentation, including bills of lading, certificates of origin, marine insurance, packing lists, and commercial invoices for specific customers.
• Ensure that all documents comply with international trade regulations and standards and stay informed about changes in export laws and regulations.
• Coordinate with logistics agents, steamship lines, and terminals to arrange shipments and address any issues that arise.
• Maintain accurate and organized records of all export transactions and documentation.
• Provide customers with shipment updates and resolve any documentation-related inquiries.
• Identify and resolve discrepancies or issues in documentation to prevent shipment delays.
• Prepare reports on export activities and performance metrics for management.

Qualifications & Skills:

• Minimum 1 year of relevant experience in the logistics/shipping industry, customer service, office administration, or a similar role.
• High School Diploma required; post-secondary education in Logistics/Supply Chain or related field preferred.
• Proficiency in SAP, Microsoft Office Suite (Excel, Word, Outlook), and specialized logistics software.
• Excellent typing and data entry skills.
• Strong verbal and written communication skills in English (French is an asset).
• Strong attention to detail, multitasking ability, and adaptability to different situations.

Preferred Qualifications:

• Experience handling ocean export documentation.
• Experience preparing and issuing Ocean B/Ls and other export documents (Certificate of Origin, CNCA Certificate, Invoicing).
• Knowledge of export regulations, CAED regulations, and a thorough understanding of Incoterms.
• Experience with sailing schedules, resolving freight discrepancies and customer complaints, file estimation and closing, and managing high volumes of general correspondence with customers and carriers.

Work Environment: Corporate office setting in Montreal, QC.

What We Offer:

• Competitive salary with potential increases based on experience and performance.
• Comprehensive group insurance plan, with employer contribution.
• RRSP program with employer contribution.

Ray-Mont Logistics is an equal opportunity employer. We encourage applications from all qualified candidates, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

At Ray-Mont Logistics, we are committed to fostering a diverse and inclusive workplace.