Experiential Learning Coordinator - Limited Term

Ontario Tech University; Oshawa; On-site; CAD 70,000; Full time

Job summary

Ontario Tech University is seeking an Experiential Learning Coordinator for a limited-term role. The candidate will manage and promote experiential learning programs, working closely with students and industry partners to enhance opportunities for learning. Ideal applicants should possess an undergraduate degree and relevant experience in guiding students and partnerships.

Qualifications

• Completion of a university program consisting of four academic years.
• 1-3 years experience advising students on experiential programs.
• Knowledge of co-op/internship programs.

Responsibilities

• Coordination and administration of experiential learning programs.
• Promote internship programs through events and workshops.
• Manage relationships with external organizations.

Skills

Communication

Organizational skills

Problem-solving

Education

Honours undergraduate degree in Business Administration, Commerce, Education Studies, or Information Technology

Job description

Experiential Learning Coordinator - Limited Term

Tracking Code:req1595

Faculty/Department:Co-op, Experiential Learning, and Career Development Office

Number of Positions:1

Appointment Type:Limited Term 9 months

Hours of Work:35 hours per week

Salary Range:Level 8- Starting Salary, Step 1$69,288

Posting Date:June 11, 2025

Closing Date:June 25, 2025(7:00 pm EST)

JOB SUMMARY:

The Experiential Learning Coordinator provides support to the Faculty of Business and Information Technology's Capstone, Co-op Internship (undergraduate and graduate), and Venture Creation programs for Commerce, Networking and IT Security, and Game Development students. The primary responsibility is to provide coordination and administration of activities to manage experiential programs, advise students of their options to participate in experiential learning, network with external organizations, and generate new opportunities for our experiential programs. The role requires excellence and professionalism in relationship management with external partners, and collaboration with university stakeholders such as Advancement and the Research Office to support partnerships with organizations.

DUTIES & RESPONSIBILITIES:
Experiential Learning Programming and Support:

• Provides experiential learning program information both internally and externally to the university
• Coordinates and monitors client projects, communicates project scope and feedback between clients and the course instructors
• Provides external organizations, faculty, and university stakeholders with program information, and coordination of projects each semester
• Responds to general program inquiries and promotes programs through events, workshops, and visits with partners
• Corresponds with students to address program eligibility questions, strategies for internship job search
• Promotes program to generate new project clients, and assesses projects based on student majors and availability of skills each semester
• Promotes the internship program through events, workshops, and visits with industry partners
• Performs site visits to intern employers to network and monitor student experiences
• Administers the EL program records, agreements, and coordination of monetary supports, where possible
• Liaises closely with Career Centre and Registrar’s Office to ensure continued smooth administration of the internship program
• Reviews student applications and transcripts to assess program eligibility, with approval/denial communication
• Reviews internship job postings for program suitability
• Administers internship records, student registration, and coordinates of internship job offers/contracts
• Assists undergraduate and graduate program directors, students in the Master of IT Security internship, communicates with the International Office, and reviews student and job suitability for MITS

Partnership Development:

• Performs site visits of employer /internship partners to assess appropriateness of company, position and student/employer suitability for programs
• Supports International programs for student opportunities abroad
• Develops and maintains employer relationships to expand capstone opportunities for students, and possible research partnerships with faculty
• Collaborates and communicates with other faculty coordinators for experiential programs, to co-host employer events, career fairs, and other activities to support interdisciplinary initiatives

Experiential Administration:

• Provides support to staff and faculty to promote programs and the university
• Assists with marketing and promotional materials including web and social media content
• Attends after-hour events, Open Houses, Career Fairs, etc. to promote EL Programs
• Provides ad-hoc reports to faculty and institutional areas as required
• Provides information to internal committees and Senior Leadership where needed to communicate relevant information to stakeholders
• Posts opportunities for Alumni, support of alumni events, and manages alumni contacts for industry opportunities

REQUIRED QUALIFICATIONS: Education:

• Completion of a university program consisting of four academic years
• An honours undergraduate degree in one or more of the following areas: Business Administration, Commerce, Education Studies, Information Technology

Experience:

• Over 1 year and including 3 years
• Experience working with or advising undergraduate students of experiential program information
• Experience working with senior level university faculty and staff
• Experience researching and writing educational materials
  
  

Knowledge:

• Knowledge and previous experience working with co-op/internship programs
• Understanding of university faculty programs, and other experiential programs within the university
• Knowledge of mental health awareness, and student crisis intervention training an asset
  
  

Skills:

• Excellent verbal and written communication skills, and personal professionalism
• Demonstrated organizational and planning skills, ability to meet deadlines and respond to inquiries in an organized and professional manner
• Flexible to change, creativity and problem-solving skills
• Demonstrated ability to deal with sensitive issues and private information in the workplace, include student and employer records
• Comfortable and confident to speak with external industry partners, and to network with new contacts
• Communicate professionally with organizations to represent the faculty and university, and promote

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepteduntil June 25, 2025or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our websitehttps://ontariotechu.caand which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+.All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contactJulie Day, Health and Disability Management Specialist.For more informationabout the universities policies for accommodating employees with disabilities please review the university’sAccessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of theMississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location:Oshawa, Ontario, Canada

Expected Start Date:6/23/2025

Expected End Date:3/31/2026