Expeditor II

Airswift; Edmonton; Hybrid; CAD 75,000 - 95,000; Full time

Job summary

A leading company in the Oil & Gas industry is seeking an Expeditor II for a 1-year contract in Calgary or Edmonton. The successful candidate will support the Supply Chain by expediting logistics and managing vendor relationships, requiring strong interpersonal skills and logistics knowledge. This hybrid role combines in-office and remote work, offering a dynamic work environment.

Qualifications

• Minimum 4-7 years of applied experience in a high pace environment.
• Strong communication skills and attention to detail.
• Experience in vendor logistics and documentation.

Responsibilities

• Support Supply Chain function by expediting and tracking deliverables.
• Manage vendor documentation and approvals.
• Communicate issues and delays to stakeholders.

Skills

Expediting best practices

Logistics understanding

Interpersonal skills

Coordination

Communication

Education

Post-secondary education in relevant field

Tools

MS Windows

Office Suite

SharePoint

Oracle Cloud

Salesforce

Job description

Airswift is working with one of our major clients in the Oil & Gas industry to find anExpeditor IIto join their team inCalgary or Edmonton, AB. This is a1-year contract with the possibility of extension.

Must-haves:

• Minimum 4-7 years of applied experience in a high pace environment.
• Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.
• Good interpersonal skills with ability to maintain and builds strong working relationships.
• Equivalent combination of experience, training and/or education.
• Coordination skills, ability to multi-task, follow up and manage timelines
• Ability to work on diverse projects and processes with conflicting deadlines.
• Working Knowledge of Engineering and Vendor Documentation is required.
• Strong and effective communication skills and attention to detail.

Nice-to-haves:

• Knowledge of MS Windows/Outlook and Office Suite.
• Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.
• Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)

Role Overview:

• To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).
• Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.
• Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Logistics).

Specific Accountabilities:

• Mentor new hires, project staff, and vendors on expediting processes
• Manage equipment/material logistics to meet project and construction schedules
• Coordinate vendor documentation and approvals (e.g., drawings, RFIs, ITPs, WPS, VDRs)
• Monitor vendor schedules and reports to prevent or resolve delays
• Communicate issues and delays to stakeholders; work with suppliers on resolutions
• Schedule, lead, and document vendor meetings; attend project meetings as needed
• Provide regular status updates and reports in required formats
• Review and verify invoices for accuracy
• Resolve freight claims, shipment errors, and documentation/tagging issues
• Escalate commercial and technical issues to the project team
• Coordinate deliveries and site readiness for material off-loading
• Maintain communication with stakeholders and follow standard processes
• Keep accurate records to support PO/Contract closeout
• Report regularly to team lead or manager on project and contract status

Additional Information:

Labor Category: Procurement/Supply Chain

Schedule: Hybrid - In-Office (Monday, Tuesday & Thursday) and Remote (Wednesday & Friday)

Location: Calgary or Edmonton

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