Executive Support Specialist

Socket.dev

Edmonton

Hybrid

CAD 55,000 - 75,000

Full time

2 days ago

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Benefits offered by this job

Above market salary

Annual bonuses

Three weeks vacation

Personal days

Medical & dental match

Health spending account

On-site fitness

Tuition reimbursement

Flexible/remote work

Local firm impact

Job summary

Kingston Ross Pasnak LLP is seeking an Executive Support Specialist to provide high‑level administrative support across partners and leadership. The role covers vacation coverage, overflow during peak periods, and flexible ad hoc requests to ensure seamless executive operations.

The ideal candidate has 2–5 years of admin experience with a background in professional services, strong organization, and professional communication.

Qualifications

Two to five years of administrative experience supporting Partners or C-suite executives.
Diploma in Office Administration, Accounting or Legal Assistance is an asset.
Experience with CaseWare and Tax Prep accounting software preferred.
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) is required.

Responsibilities

Provide vacation coverage and support for partners and senior leadership.
Manage peak periods and spillover tasks including travel, expenses, documents and client correspondence.
Handle ad hoc requests and special projects with timely, high-quality service.
Organize calendar, meetings and travel across multiple practice areas.
Prepare, review and proofread client documents and reports.
Serve as a professional point of contact for clients and internal teams.
Maintain organized files and data, ensuring accuracy and accessibility.
Maintain confidentiality and exercise discretion with sensitive information.
Assist process improvements and coordinate internal events as needed.
Utilize firm systems (Microsoft Office, CaseWare, SharePoint) efficiently.

Skills

Attention to detail

Verbal and written communication

Customer service

Time management

Independent work

Education

Diploma in Office Administration / Accounting / Legal Assistance

Tools

CaseWare

Tax Prep

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Executive Support Specialist

Kingston Ross Pasnak LLP is the largest local, independent, full-service accounting firm in Alberta. But that doesn’t mean we’re only about spreadsheets and number crunching. When we come to work daily, we are driven by a desire to be creative and continually open to new possibilities. This includes building strong relationships with all the people we serve — our clients, our team members and our community. What matters most to us is staying connected, versatile and accessible. These are the qualities that allow us to make a real difference in people’s lives and empower them to reach their full potential.

We are an exceptional company – we embrace making small investments, learning from failures quickly, and growing stronger together. We seek inventive problem-solvers who prioritize customers to uncover victories across diverse sectors.

We don't hire for compatibility; we hire for contribution. We search for candidates who embody our core values: Advancement, Accountability, Empathy, Intention, Openness, and Uniqueness. If you're enthusiastic about KRP, flourish in a dynamic setting, and aspire to collaborate with a brilliant, diverse team, we'd love to hear from you!

Your Opportunity

The Executive Support Specialist is a versatile and dynamic role designed to support multiple Executive Assistants (EAs) across various practice areas within the firm. This swing role ensures seamless coverage during vacation periods, manages overflow during peak periods, and responds to ad hoc requests from partners and leadership. This position plays a critical role in maintaining efficient executive operations across the firm, fostering collaboration among partners, and contributing to the firm's overall success.

The ideal candidate will have experience in public practice firms or professional services environments, possess exceptional organizational and time management skills, and demonstrate the ability to adapt to diverse work styles. The Executive Support Specialist will provide high-level administrative support to the leadership team, stepping in where needed and delivering timely, efficient, and high-quality service.

Your Scope:

Vacation Coverage & Support: Step in to support partners and senior leadership when EAs are on leave, ensuring continuity of service by managing calendars, emails, travel arrangements, and meeting coordination.
Peak Periods & Spillover Support: Assist during high-volume or peak business periods, managing overflow tasks such as travel bookings, expense reports, document preparation, and client correspondence.
Ad Hoc Requests: Provide flexible support to partners and senior leadership for special projects, urgent tasks, or unexpected administrative needs.
Calendar & Meeting Management: Organize and coordinate meetings, appointments, and travel arrangements across multiple practice areas, ensuring effective time management and communication.
Document Preparation & Review: Assist with preparing, reviewing, and proofreading documents such as reports, presentations, and client deliverables.
Client & Stakeholder Communication: Serve as a point of contact for clients, external stakeholders, and internal teams, ensuring prompt and professional communication.
File & Data Management: Maintain and organize files, records, and data, ensuring that information is accurate, up-to-date, and accessible when required.
Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.
Process Improvement: Collaborate with Executive Assistants and leadership to streamline administrative processes and identify areas for operational improvement.
Event Coordination:Assist in organizing internal and external events, including team meetings, client events, and conferences as needed.
Technology Proficiency: Ensure familiarity with and utilize firm systems, including Microsoft Office, CaseWare, SharePoint, and document management systems, to efficiently complete tasks.

Your Qualifications:

Two to five years of administrative experience working with Partners of C-Suite executives.
A diploma in Office Administration, Accounting or Legal Assistance would be an asset.
Knowledge and experience working in accounting software such as CaseWare and Tax Prep
would be an asset.
Previous experience in a public practice environment would be an asset.
Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
Ability to navigate a high-paced professional services environment
An ability to follow direction effectively and work well independently and within a team.
Keen attention to detail.
Excellent verbal and written communication skills, and a high aptitude for providing
exceptional customer service.

Your Perks:

A total rewards package, including above market salary and annual bonuses
Three weeks’ vacation and Winter Holiday Office Closure (starting base)
Ten personal days
100% employer match on medical and dental benefits
Health spending account
On-site fitness center
Tuition reimbursement and professional development
A flexible and remote working model
A unique opportunity to build, grow, and leave your impact on a local firm

First Nations Acknowledgment

As this role is based in Edmonton, Alberta, KRP wishes to recognize that we are on the traditional lands known as Treaty 6 Territory, and that the City of Edmonton and all its inhabitants are beneficiaries of this peace and friendship treaty. Treaty 6 encompasses the traditional territories of numerous western Canadian First Nations, including Cree, Dene, Stoney Nakota Sioux, Saulteaux, and Ojibwe.

Equal Opportunities

KRP is an equal opportunity employer dedicated to fostering a psychologically safe, diverse, and inclusive environment, where all team members have a sense of belonging. We encourage qualified applicants of all backgrounds, including ethnicity, religion, disability status, gender identity, sexual orientation, family status, age, nationality, and education levels, to apply. If you are contacted for an interview and require accommodations during the interview process, please let us know.

We Seek High Performers Who:

Embody our core values
Have a thirst for knowledge
Are intrinsically motivated
Desire to learn new skills
Treat others with respect
Want to work with the best

Our Culture:

KRP is home to a talented team of professionals. Our skills are diverse, but we all have one thing in common — a commitment to delivering the best solutions and services possible for our clients.

You’ll be immersed in a cooperative company culture that values diligent work, accomplishing tasks, and relishing group socials throughout the year. You'll enjoy flexibility in your work location, schedule, vacation time, and attire. While we expect dedication, we also appreciate the importance of maintaining a healthy work/life balance.

Our Values:

Accountability