Executive Support Officer

Ivey Business School at Western University; London; On-site; CAD 57,000 - 73,000; Full time

Job summary

Join a leading business school as an Executive Support Officer, providing essential support to the Associate Deans. This role involves strategic planning, managing communications, and coordinating high-level projects and events, contributing to a vibrant academic community.

Benefits

Comprehensive benefits

Retirement plan

Paid time off

Professional development support

Qualifications

• Minimum of 5 years supporting executive management.
• Experience with international travel preferred.

Responsibilities

• Manage requests from the Associate Deans and prioritize actions.
• Coordinate planning and execution of projects and events.
• Support coordination of Council meetings including minute-taking.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Resourcefulness

Discretion

Education

Undergraduate Degree

Job description

Join to apply for the Executive Support Officer role at Ivey Business School at Western University

Direct message the job poster from Ivey Business School at Western University

Hiring Range : $ 57,594 - $ 72,018

About Ivey Business School : Ivey Business School acknowledges and respects the traditional lands of the Anishinaabek, Haudenosaunee, Lūnaapéewak, and Attawandaron peoples, where Western University and Ivey Business School are located. This land continues to be home to diverse Indigenous peoples, whom we recognize as contemporary stewards of the land and vital contributors of the community. Ivey Business School (www.ivey.ca) at Western University (www.uwo.ca) is Canada’s leading provider of real-world, case-based business education. Drawing on extensive research and business experience, Ivey’s faculty provides the best classroom experience, equipping students with the knowledge, skills, and capabilities they need to confidently take on today’s leadership challenges and opportunities through Case-Method Learning.

The Dean’s Office’s overall role is to advance and maintain the integrity of the Ivey Business School’s programs and student experience. The Dean’s Office oversees and directly manages the School’s strategic direction and financial affairs. Under the management of the Dean’s Office is a matrix of stakeholder groups, committees, and task forces.

Position Overview :

The Executive Support Officer (ESO) within the Dean’s Office at Ivey provides primary executive support to the Associate Deans – Faculty Development and Programs. The ESO is responsible for strategic planning and scheduling the time of the Associate Deans, ensuring they adhere to their schedules. They coordinate high-level, confidential administrative, and operational activities, fostering engagement with the areas overseen by the Associate Deans. The ESO plays a crucial role in supporting effective meeting planning and documentation for significant initiatives, managing projects independently, and responding to requests from faculty, staff, and students regarding university policies and procedures. The role offers an opportunity to work with distinguished staff, students, and faculty, contributing to Western University’s broader community.

Responsibilities :

1. Executive Support to the Associate Deans (Faculty Development & Programs)
   • Manage requests from the Associate Deans, prioritizing and determining appropriate actions.
   • Relay necessary information when the Deans are off-site, advising on issue prioritization.
   • Monitor and prioritize the Deans’ mailbox, conduct research, and manage their calendar, including travel arrangements.
   • Prepare background information for meetings, coordinate special projects, and compose correspondence on behalf of the Deans.
2. Ivey Business School Council Administration
   • Support coordination of Council meetings, including agenda drafting, minute-taking, and maintaining membership lists and SharePoint.
3. Special Project and Event Coordination
   • Coordinate planning and execution of projects and events, collaborate with departments, and manage budgets.
4. Other
   • Support the Dean’s Office team, evaluate administrative processes, and liaise with faculty and department directors.

Education & Experience :

• Undergraduate Degree required.
• Minimum of 5 years supporting executive management, experience with international travel preferred.

Skills & Abilities :

• Strong organizational and time management skills, excellent interpersonal skills, resourcefulness, and discretion.
• Knowledge of university procedures and protocol is an asset.

What We Offer :

• Comprehensive benefits, retirement plan, paid time off, professional development support, and more.

Ivey Business School is committed to Equity, Diversity, and Inclusion. We encourage applications from all qualified individuals and support accommodations during the recruitment process. Please submit your resume and cover letter via the Ivey Careers page by the application deadline.