executive secretary (except legal and medical)

www.canadainternational.gc.ca - Jobboard; Toronto; On-site; CAD 125,000 - 150,000; Full time

Job summary

An established industry player is seeking an Executive Secretary to join their dynamic team. This role involves coordinating seminars, managing correspondence, and maintaining filing systems in a fast-paced environment. The ideal candidate will possess strong organizational and time management skills, ensuring smooth operations and effective communication within the organization. This permanent, full-time position offers a competitive hourly wage and the opportunity to work in a supportive team atmosphere. If you are proactive and detail-oriented, this is the perfect opportunity for you to make a significant impact.

Qualifications

• 1-2 years of experience in administrative support roles.
• Strong organizational and time management skills are essential.

Responsibilities

• Coordinate seminars and conferences efficiently.
• Maintain filing systems and manage digital databases.
• Schedule appointments and handle correspondence.

Skills

Organizational Skills

Time Management

Education

College/CEGEP

Tools

MS PowerPoint

MS Windows

MS Word

Job description

Executive Secretary (Except Legal and Medical)

Job Details

• Location: 200 Consumers Road, North York, ON M2J 4R4
• Salary: $25.00 hourly / 30 hours per week
• Terms of Employment: Permanent, Full-time
• Start Date: As soon as possible
• Source: Job Bank #3300688

Overview

Languages

Education

• College/CEGEP

Experience

1 to less than 2 years

Work must be completed at the physical location. Remote work is not available.

Responsibilities

Tasks

• Arrange and coordinate seminars, conferences, etc.
• Open and distribute mail and materials
• Record and prepare minutes of meetings, seminars, and conferences
• Schedule and confirm appointments
• Answer telephone calls and relay messages
• Compile data, statistics, and information
• Arrange travel and related itineraries, make reservations
• Greet visitors and direct them appropriately
• Maintain manual and computerized filing systems
• Type and proofread correspondence, forms, and documents
• Maintain and manage digital databases

Experience and Specialization

Computer and Technology Skills

• MS PowerPoint
• MS Windows
• MS Word

Additional Information

Work Conditions and Physical Capabilities

• Fast-paced environment
• Work under pressure

Personal Suitability

• Organized
• Time management skills

This employer promotes equal employment opportunities for all applicants, including those self-identifying as members of these groups:

Who Can Apply?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada
• Other candidates, with or without a valid Canadian work permit

Advertised Until

June 6, 2025

Important Notice: This job posting was posted directly by the employer on Job Bank. While the Government of Canada ensures its accuracy, authenticity cannot be guaranteed.

• Educational services
• One job posting advertised
• Medium-sized business (5-100 employees)

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