Executive Personal Assistant – ExecLead2188

Allied Universal; Golden Horseshoe; Hybrid; CAD 89,000 - 104,000; Full time

Job summary

A leading security service provider is seeking an Executive Personal Assistant to support executive leadership. The ideal candidate will manage schedules, communications, and personal errands effectively. This role offers a hybrid work environment and a competitive salary range of $65,000 to $75,000 annually, along with comprehensive benefits including health and retirement plans.

Benefits

401(k) Retirement Plan

Health Insurance

Dental & Vision Insurance

Life Insurance

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant at a senior level.
• Must be legally authorized to work in the United States.

Responsibilities

• Provide high-level administrative support to the executive.
• Act as the gatekeeper between the executive and stakeholders.
• Manage confidential and time-sensitive information.
• Coordinate with vendors, clients, and service providers as needed.

Skills

Exceptional written and verbal communication skills

Strong organizational and multitasking abilities

Tech-savvy with proficiency in MS Office and Google Workspace

High level of discretion and confidentiality

Ability to work independently

Education

Business administration or related field background

Tools

MS Office

Google Workspace

Zoom

Slack

Job description

About the Role:

We are seeking a highly organized, resourceful, and proactive Executive Personal Assistant to support our executive leadership. The ideal candidate will demonstrate professionalism, discretion, and a high degree of efficiency in managing personal and business-related tasks. You will play a pivotal role in ensuring the seamless operation of daily schedules, communications, and administrative functions.

This role is available as both part-time and full-time, and offers the flexibility to work in a hybrid environment (remote with occasional in-person meetings as required).

Key Responsibilities:

Provide high-level administrative support to the executive, including calendar management, travel arrangements, and meeting coordination

Act as the gatekeeper and point of contact between the executive and internal/external stakeholders

Manage confidential and time-sensitive information with integrity and discretion

Handle personal errands, scheduling, reservations, and travel for both business and personal matters

Draft and proofread emails, reports, presentations, and other communications

Maintain and organize digital files and documents

Coordinate with vendors, clients, and service providers as needed

Assist in project coordination and tracking deadlines

Ensure all tasks are completed in a timely and organized manner

Required Qualifications:

Proven experience as an Executive Assistant or Personal Assistant at a senior level

Exceptional written and verbal communication skills

Strong organizational and multitasking abilities

Tech-savvy with proficiency in MS Office, Google Workspace, and communication tools (Zoom, Slack, etc.)

High level of discretion, confidentiality, and professionalism

Ability to work independently and under pressure

Must be legally authorized to work in the United States

Preferred Qualifications:

Prior experience supporting C-level executives

Background in business administration or a related field

Familiarity with hybrid/remote work tools and best practices

Compensation and Benefits:

Salary: $65,000 – $75,000 annually (based on experience and qualifications)

Comprehensive Benefits Package Including:

401(k) Retirement Plan

Health Insurance

Dental & Vision Insurance

Life Insurance