Executive Personal Assistant

Versatile Agency; Montreal; Hybrid; CAD 60,000 - 80,000; Part time

Job summary

A real estate marketing firm is seeking a Part-Time Personal Assistant in Montreal to support the founder in managing tasks and streamlining operations. Ideal candidates will be detail-oriented, tech-savvy, and possess excellent communication skills. This role offers flexible hours and the opportunity to work closely with a driven entrepreneur. Applicants are encouraged to apply by August 22nd, 2025.

Benefits

Flexible hours

Opportunity for growth

Work closely with a driven entrepreneur

Qualifications

• Must be located in Montreal.
• Self-starter attitude with ability to work independently.
• Discretion and professionalism when handling sensitive information.

Responsibilities

• Manage Carter’s calendar and coordinate meetings.
• Help systematize and organize digital documents.
• Assist with personal scheduling and errands.

Skills

Excellent written and verbal communication skills

Strong organization

Time management

Attention to detail

Familiarity with Google Workspace

Tech-savvy

Tools

Google Workspace

Slack

Notion

Trello

Zoom

Job description

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Job Title : Part-Time Personal Assistant to Carter Vincentini

Location : Montreal, Quebec | Remote and In-person

• MUST be located in MONTREAL

Hours : 10–15 hours / week (with flexibility)

Compensation : Competitive hourly rate (based on experience)

About Carter Vincentini

Carter Vincentini is the founder of Versatile Agency — a multi-six-figure Real Estate marketing firm helping agents across North America scale their business through online marketing and paid ads. He is also the creator of the Off Campus Coaching program, mentoring agency owners and entrepreneurs on how to build and scale client-based businesses.

As Carter continues to expand both the agency and coaching brand, he’s looking for a reliable, detail-oriented, and proactive Personal Assistant to help streamline operations, manage tasks, and create space for deeper focus and growth.

Who You Are

You’re highly organized, adaptable, tech-savvy, and a strong communicator. You can manage shifting priorities, handle sensitive information with discretion, and love creating order out of chaos. You thrive in fast-paced environments and enjoy supporting a high-performing entrepreneur behind the scenes.

Key Responsibilities

Administrative Support :

Manage Carter’s calendar and coordinate meetings, calls, and appointments

Handle email inbox organization and light communication drafting

Assist with personal scheduling (travel bookings, reservations, appointments)

Project & Task Management :

Monitor to-do lists and ensure tasks are completed on time

Follow up with team members and clients when necessary

Help systematize and organize digital documents and SOPs

Social & Content Coordination :

Organize content ideas, scripts, and publishing timelines

Errands & Personal Tasks :

Assist with ordering equipment, software, or household items

Handle simple personal errands (can be done online)

Must-Have Qualifications

Excellent written and verbal communication skills

Strong organization, time management, and attention to detail

Familiarity with tools like Google Workspace, Slack, Notion, Trello, Zoom, and social media platforms

Discretion and professionalism when handling sensitive information

Self-starter attitude with the ability to work independently

Nice-to-Have

Experience working with entrepreneurs or creators

Familiarity with content creation workflows or digital marketing

Understanding of the Real Estate or coaching space (a bonus but not required)

Why You’ll Love This Role

Flexible hours you can work around your schedule

Work closely with a driven entrepreneur in a fast-growing business

Behind-the-scenes access to the marketing agency and coaching world

Long-term opportunity with room to grow as the brand scales

To Apply

Please send the following to [[e-mail]]

Your resume

A brief intro paragraph or Loom video explaining why this role interests you

One example of a time you helped bring more structure to someone’s life or business

Deadline to Apply : August 22nd, 2025

Start Date : Flexible, ideally within the next 2–3 weeks

Seniority level

Seniority level

Entry level

Employment type

Employment type

Part-time

Job function

Job function

Administrative

Industries

Advertising Services

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