Executive & Personal Assistant

Vision Group; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the ophthalmology field seeks an Executive / Personal Assistant to provide comprehensive administrative support in a hybrid working environment. The successful candidate will enjoy a rewarding career with the opportunity to contribute to patient care, along with benefits like comprehensive insurance and flexible work hours. If you possess strong organizational and communication skills, apply now!

Benefits

Comprehensive group insurance

Free LASIK surgery

3 weeks of vacation

Group RRSP with employer contribution

Employee assistance program

Qualifications

• Proven experience supporting senior-level executives.
• Exceptional organizational and communication skills.
• Flexible availability for work outside standard hours.

Responsibilities

• Provide high-level administrative support to the executive.
• Coordinate meetings, appointments, and travel arrangements.
• Assist in financial management and prepare reports.

Skills

Organizational skills

Time-management skills

Communication skills

Problem-solving skills

Education

Experience as an Executive or Personal Assistant

Experience in a medical environment

Experience in Ophthalmology & Optometry

Tools

Microsoft Office Suite

Job description

Executive / Personal Assistant & Ophthalmic Scribe | Hybrid position (in-office / remote) - Calgary

Working for Vision Group is to help improve people's eyesight. It is having the feeling of a mission accomplished and a job well done. It is seeing happiness in the eyes of patients and realizing that you have changed the way they see life. All of this can be achieved while having the opportunity to build a stable and rewarding career that meets your full potential.

Join our team, where our Great Place to Work certification represents our commitment to creating a supportive and inclusive culture for every member of our organization.

A look at your benefits

• You have the opportunity to work closely with a high-level executive and gain valuable experience.
• You have a permanent full-time position (40 hrs / week | hybrid position) .
• You benefit from comprehensive group insurance, including telemedicine and an employeeassistance program.
• You have a group RRSP with an employer contribution.
• You can benefit from a free LASIK surgery, 3 weeks of vacation,3 sick days,1 floater&1 wellness day.
• You can count yourself as a team member of one of Canada’s Best Managed Companies.

Your tasks at a glance

• You provide high-level administrative support to the executive within the specialty of Ophthalmology, including managing schedules, emails, and correspondence.
• You coordinate meetings, appointments, and travel arrangements (domestic and international).
• You handle personal tasks such as event planning, and personal errands.
• You prepare reports, presentations, and documents as needed.
• You serve as a liaison between the executive and internal / external stakeholders.
• You manage special projects and ensure deadlines are met.
• You conduct research and compile data for decision-making purposes.
• You maintain organization of files, records, and confidential documents.
• You assist in financial management, including expense tracking and budget coordination.

A clear view of your assets

• You have proven experience as an Executive or Personal Assistant, preferably supporting senior-level executives.
• Your experience in a medical environment is considered an asset.
• Your experience in Ophthalmology & Optometry is considered an asset.
• You have exceptional organizational and time-management skills.
• You have strong written and verbal communication skills.
• You handle multiple tasks with a high level of accuracy and efficiency.
• You are proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of discretion and professionalism when handling sensitive information.
• You have strong problem-solving skills and the ability to work independently.
• Required : You are available to occasionally work outside of standard business hours when necessary.
• Schedule : You have flexible work availability Monday to Friday (mostly remote & 1 day p / week in clinic).

From our point of view

If you think you are the right candidate for this position and are ready to join a passionate and dedicated team, apply now.

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