Executive Operations Specialist

WizeHire, Inc; San Juan de Terranova; Remote; CAD 60,000 - 80,000; Part time

Job summary

A law firm focused on estate planning is seeking an Executive Operations Specialist to support the CEO and other executives. This remote role requires strong communication, organizational skills, and experience with video editing. The successful candidate will manage calendars, coordinate communications, and assist with video production. Compensation ranges from $30 to $32 per hour.

Qualifications

• High school diploma required, but a 2-year degree from an accredited college or university preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency with office productivity tools.
• Strong problem-solving abilities.
• Experience with video editing software.
• Ability to work independently, remotely, and maintain a high level of accountability.

Responsibilities

• Manage and prioritize calendars for the executive team.
• Coordinate communications and prepare documents.
• Assist with travel arrangements and maintain confidentiality.
• Support project management and prepare expense reports.
• Create and edit videos for internal and external use.

Skills

Excellent written and verbal communication skills

Strong organizational and time-management abilities

Strong problem-solving abilities

Proficiency with office productivity tools

Experience with video editing software

Education

High school diploma

2-year degree preferred

Tools

Google Workspace

Microsoft Office

Adobe Premiere

Final Cut Pro

Job description

Posted 11 days ago

Description

The Executive Operations Specialist plays a critical role in supporting the firm’s leadership team, including the CEO, COO, and Lead Attorney. This role exists to maximize the effectiveness of the firm’s executive team by streamlining their focus on high-value priorities.

The successful candidate will be detail-oriented, adaptable, and comfortable balancing administrative precision with creative execution. The Executive Operations Specialist anticipates the evolving needs of the executive team, operates with minimal direction, and consistently represents the firm with the highest level of professionalism. This is a remote position requiring independence, accountability, and discretion in handling sensitive information.

Responsibilities

Executive Support

• Manage and prioritize calendars, appointments, and meetings for the CEO, COO, and Lead Attorney.
• Coordinate communications, draft correspondence, and prepare documents.
• Draft memos and meeting agendas, maintain accurate minutes, and proactively ensure participants are prepared for upcoming meetings.
• Assist with travel arrangements, professional and personal scheduling, and follow-ups.
• Maintain confidentiality and handle sensitive information with discretion.

Operations & Administrative Tasks

• Support project management and workflow coordination.
• Prepare expense reports and assist with budgeting tasks.
• Organize files, reports, and presentations.
• Assist with team communications and documentation.
• Handle computer/technical issues either by being tech-savvy enough to do it yourself or getting the problem fixed by someone else who is.
• Plan events for the firm.

Video Production & Editing

• Create and edit videos for internal and external use (e.g., training, marketing, or client communications).
• Manage video assets, including organizing, editing, and preparing final deliverables.

Other projects as determined by the Executive Team.

Qualifications

• High school diploma required, but a 2-year degree from an accredited college or university preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency with office productivity tools (Google Workspace, Microsoft Office, or equivalent).
• Strong problem-solving abilities.
• Experience with video editing software (e.g., Adobe Premiere, Final Cut Pro, or similar).
• Ability to work independently, remotely, and maintain a high level of accountability.

Compensation

$30 - $32 hourly

Safe Harbor Estate Law is a firm focused on Estate Planning and Elder Law.We are passionate about helping clients protect themselves, their loved ones, and their assets. We pride ourselves on helping clients achieve their goals while providing an outstanding client experience. We find it very rewarding to work together collaboratively to help more clients every year.

To learn more about our company, please visit our "You Should Work Here" https://safeharborestatelaw.com/you-should-work-here