Executive Operations Coordinator

Legislative Assembly of British Columbia; Victoria; On-site; CAD 74,000 - 93,000; Full time

Job summary

The Legislative Assembly of British Columbia seeks an Executive Operations Coordinator to provide comprehensive administrative support to the Clerk's Office. The role demands strong organizational, interpersonal, and analytical skills in a fast-paced environment, focusing on managing correspondence, scheduling, and team collaboration.

Benefits

Career development opportunities

Extended health benefits

Flexible work options

Health and wellness programs

Generous vacation benefits

Qualifications

• Minimum 3 years in a senior administrative role.
• Experience in an executive support environment is preferred.
• Ability to handle complex, sensitive communications.

Responsibilities

• Provide executive-level administrative support to the Clerk.
• Manage information flow and scheduling effectively.
• Liaise with various internal departments.

Skills

Organizational skills

Attention to detail

Relationship management

Education

Post-secondary education in public administration

Public sector experience

Job description

Competition: LA252630

Position Type:Regular Full-Time

Competition Close Date: Wednesday, June 25, 2025 at 12:00pm (noon) PT

Salary Range: $74,350.08 - $92,937.60 per annum.Placement within the range is typically between the minimum and midpoint and based on qualifications and experience, subject matter expertise, and internal equity, with consideration for how the candidate is developing, meets, or exceeds the role’s requirements.

Job Description: JOB DESCRIPTION PDF

Job Summary

Employees of the Legislative Assembly of British Columbia (Assembly) provide professional non-partisan services to support the democratic institution of Parliament and its members through procedural advice, administrative support and information services. The Assembly is an autonomous employer, separate from the administrative framework of B.C. government ministries and agencies.

The Office of the Clerk is seeking an organized, proactive, and discerning individual for the regular full-time position of Executive Operations Coordinator.

Reporting to the Clerk of the Legislative Assembly, the Executive Operations Coordinator (Coordinator) provides executive-level administrative, logistical, and operational support to ensure the efficient functioning of the Office of the Clerk. The role manages information flow, correspondence, and scheduling, exercising sound judgment and discretion in a fast-paced, high-profile environment. This position serves as the primary contact for the Clerk and services as a critical liaison with the Office of the Speaker, leadership teams, and internal departments and groups. Responsibilities include overseeing administrative staff, supporting policy compliance, and contributing to strategic projects and process improvements. Strong relationship management, attention to detail, and the ability to navigate sensitive issues are essential to this role.

Qualifications

Applicants must be/have:

• Post-secondary education in public administration, business administration, office management or a related program, plus at least 3 years of experience in a senior administrative role, or an equivalent combination of education and experience.
• Experience in providing effective administrative support such as:
  • Coordinating briefing materials, reports and correspondence in a fast-paced work environment.
  • Coordinating and maintaining an executive calendar and supporting information needs to support and facilitate effective meetings.
  • Working in an office environment with multiple and often changing priorities and handling communications on complex, sensitive, and urgent matters.
  • Providing logistical support to protocol, diplomatic, and interparliamentary functions.
    

Preference may be given to candidates with the following:

• Experience working in a parliamentary or public sector environment.
  

Please refer to the job description for a full list of duties and qualifications.

What We Offer

• Career development– We support continuing education by providing innovative, inclusive and diverse learning opportunities for growth, skill development and career advancement.
• Community, engagement and recognition – We value teamwork, collaboration and connection. Employees have the opportunity to interact and engage through projects, committees, working groups and events. Together, we celebrate and acknowledge each other's outstanding achievements and contributions.
• Extended health benefits – We provide eligible employees with a competitive benefits package, which includes extended health and dental, basic life insurance, an optional family funeral benefit plan, optional life insurance, optional accidental death and dismemberment, travel medical insurance, sick leave and long-term disability benefits.
• Flexible work options –We have a collaborative and team-oriented culture where onsite presence is required for all positions. Flexible work arrangements, including modified work weeks (flex days) and hybrid work schedules (onsite/remote) are offered and subject to operational requirements which may not be available for all positions.
• Health and wellness– We promote employee health and wellness by providing access to an employee assistance program, an in-house fitness room, secure bike storage and a reduced-cost bus pass through the BC Transit ProPASS program. We also offer an infant and family wellness room, a meditation room and a sustainable commuting and active living program that provides reimbursement for fitness and wellness activities.
• Location, location, location — We provide employment in an architectural landmark, the Parliament Buildings, which overlooks Victoria's Inner Harbour on the edge of the downtown core, close to shops, restaurants, cafes and parks.
• Retirement benefits– We offer a generous pension plan with the Public Service Pension Plan where contributions are made by both the employee and Legislative Assembly. This pension plan provides employees with a lifetime monthly pension when they retire.
• Vacation benefits– We offer four weeks of annual vacation time to start, or 8 percent vacation pay.

For more information about our organization, go to https://www.leg.bc.ca/about/careers/working-here.

Note

The Legislative Assembly of British Columbia is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law. We encourage applications from members of communities that are disadvantaged on any grounds under the B.C. Human Rights Code, including Indigenous Peoples, people of colour, people of all genders and sexualities and people with disabilities.

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment, and selection processes. Applicants requiring reasonable accommodation at any point in the application or interview process, please [e-mail].

The Legislative Assembly Administration is a non-partisan workforce where political neutrality and impartiality is paramount. Employees must perform their duties in a non-partisan manner and manage their private affairs in a way that does not compromise or raise doubt about their ability to perform their job duties in a neutral and impartial way.

We would like to thank everyone in advance for applying as only those shortlisted will be contacted. An eligibility list may be established and/or auxiliary positions may be considered for future conversion to regular status. Lesser qualified applicants may be under-implemented or appointed at a lower classification. A Criminal Record Check (CRC) will be required as a condition of employment.

The Legislative Assembly of BritishColumbiavalues diversity and is an equal opportunity employer.

Human Resources
Legislative Assembly of British Columbia
E-mail:[e-mail]| Telephone: [phone] | Web:www.leg.bc.ca

For inquiries please visit our FAQpage or contact us.