Executive Office Administrator

Ellement Consulting; Winnipeg; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading consulting firm in Canada is seeking an Executive Office Administrator to join their dynamic team. This role involves supporting recruitment, onboarding, and maintaining employee documentation, while fostering a positive workplace aligned with company values. Ellement Consulting is committed to investing in employee growth and providing a comprehensive benefits package.

Benefits

Comprehensive benefits package

Ongoing education and training

Positive, team-oriented work environment

Qualifications

• 1-2 years of experience in office administration.
• Proven ability to maintain confidentiality.
• Exceptional organizational and communication skills.

Responsibilities

• Support recruitment efforts and manage applications.
• Facilitate onboarding and offboarding processes.
• Run payroll and benefits administration.

Skills

Confidentiality

Organizational skills

Communication skills

Interpersonal skills

Tools

Microsoft Office

HRIS systems

Job description

Executive Office Administrator

Company Overview

Ellement Consulting Group (Ellement) is a privately-owned consulting firm established in 1996. We provide actuarial, administration, software programming, and consulting solutions for pension, benefits, and investment programs for individuals, corporations, unions, associations, and governments across Canada.

At Ellement, we empower our clients with informed choices and expert advice. Our mission centers on delivering purposeful, accessible experiences that prioritize customer obsession and operational excellence. We are committed to integrity, strategic foresight, and fostering symbiotic partnerships where challenges are met with collective brilliance and innovative solutions.

Our approach is straightforward and client-centric, ensuring that every interaction is clear, helpful, and devoid of unnecessary jargon. Confident and authentic, we strive to be more than consultants—we are reliable partners in our clients' success.

Position Summary

As Office Administrator, you will be a vital part of our administrative team, supporting a basic HR function to promote a positive workplace aligned with our values. This role is perfect for someone who is passionate about creating a dynamic and supportive work environment where every team member can thrive and contribute to our collective success. This position will be reporting directly to the Executive Management team.

Key Responsibilities

• Support recruitment efforts by posting job ads, managing applications, and coordinating interviews, ensuring a seamless candidate experience reflective of our brand’s approachability and integrity.
• Facilitate our onboarding and offboarding processes, helping new hires integrate smoothly into our culture of mutual support and respect.
• Maintain accurate employee documentation and records, contributing to our operational excellence.
• Provide administrative support for office functions, such as the social committee.
• Run payroll and benefits administration, emphasizing clarity and transparency in all communications.
• Support Finance Team to ensure deadlines are met such as creating packages for the Shareholders
• Liaise with Operations team across the company to foster collaboration, communication, and seamless operation – direct management and communication with finance team
• ·Other administrative projects from Executive Management team

Qualifications and Attributes

• 1-2 years of experience in office administration
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Exceptional organizational and communication skills, capable of managing multiple tasks simultaneously with a focus on details.
• Proficiency in Microsoft Office and HRIS systems, with a knack for picking up new technologies that enhance our operational capabilities.
• Excellent interpersonal skills; strong written and oral communication skills.
• Successful completion of a cleared criminal background check is required.

At Ellement, we’re all about investing in our business, and our biggest investment is our people!

We’re committed to our employees growth and well-being, offering ongoing education, training, and all the support you need to thrive. We offer a comprehensive benefits package, along with a positive, team-oriented work environment.

Join our vibrant and dynamic team today!