Executive & Office Administrator

CRSS – Community Resources and Support Services; Oshawa; On-site; CAD 50,000 - 55,000; Full time

Job summary

CRSS – Community Resources and Support Services is seeking an Executive Assistant/ Office Administrator to support the CEO in a dynamic environment. The ideal candidate will excel in administrative skills and maintain confidentiality while helping the organization transform lives for those with intellectual disabilities.

Benefits

Employer paid parking

Competitive Wage

Group benefits plan

Paid training and educational development opportunities

Employee Recognition program

Qualifications

• Completion of recognized undergraduate degree or diploma in Business Administration.
• Intermediate knowledge of Google Workspace preferred.
• Previous experience in a complex needs environment desirable.

Responsibilities

• Welcome visitors and handle correspondence professionally.
• Provide administrative support including managing schedules.
• Prepare presentations and take meeting minutes.

Skills

Communication

Interpersonal Skills

Organizational Skills

Attention to Detail

Education

Undergraduate degree or diploma in Business Administration

Tools

Google Workspace

Job description

CRSS is a leading provider of residential and support services for transitional-aged youth and adults with intellectual disabilities and complex needs. Our dedicated team works closely with funders, community partners, and families to deliver innovative, personalized care.

We are committed to fostering environments where individuals can thrive, helping them build a future full of opportunities, confidence, and success. As a market leader, CRSS is seeking exceptional, passionate professionals to join us and make a lasting impact on the lives of those with severe autism and complex conditions.

Learn more about our Promise of Care at: www.crsservices.ca

Job Summary

As we continue to expand our impact, we are seeking a highly organized and proactive Executive Assistant/ Office Administrator to support our CEO and leadership team in a dynamic and fast-paced environment. The ideal candidate will bring exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role demands a strong understanding of office management practices, as well as the capacity to maintain confidentiality while handling sensitive information. If you're looking to contribute to a mission-driven organization that is transforming lives, we’d love to have you join our exceptional team!

Responsibilities and Duties

• Welcome visitors and clients
• Handle incoming calls, emails and other correspondence in a professional manner
• Provide comprehensive administrative support to the CEO and leadership team including management of schedules, meetings and appointments
• Prepare presentations, agendas and take minutes as required.
• Manage and process monthly bills and invoices
• Perform clerical duties such as filing, photocopying and scanning as needed
• Build and maintain strong relationships with key stakeholders, including executives, management teams, colleagues and clients.
• Uphold a strict level of confidentiality

Qualifications and Skills

• Completion of a recognized undergraduate degree or diploma in Business Administration or relevant field (required)
• Excellent written and verbal communication and interpersonal skills
• Intermediate knowledge of Google Workspace (preferred)
• Previous experience working in a complex needs environment (desirable)
• The successful candidate will be required to undergo and pass a criminal background check prior to employment.

Employee Benefits

• Employer paid parking
• Competitive Wage
• Group benefits plan
• Paid training and educational development opportunities
• Employee Recognition program

CRSS is an equal opportunity employer. If you require accommodations during the interview process, please let us know.

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

• Dental care
• Extended health care
• French not required

Schedule:

• Monday to Friday during standard business hours

Interested candidates are asked to submit a resume and cover letter highlighting why this role is a great fit.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Individual and Family Services

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