Executive Office Administrative Officer

University of Waterloo; Southwestern Ontario; On-site; CAD 88,000 - 110,000; Full time

Job summary

The University of Waterloo is seeking an Administrative Officer to support the Office of the President. You will coordinate day-to-day operations, manage confidential information, assist with financial reporting, travel arrangements, and briefing materials for senior leaders.

Collaborate across faculties, ensure efficient workflows, and help implement improvements while maintaining high ethical standards and discretion in a high-profile environment.

Qualifications

• Experience supporting and advancing the priorities of a C-suite office.
• Strong organizational, analytical, and problem-solving skills.
• Ability to quickly assimilate information, analyze data and provide advice and guidance.
• Knowledge of university policies, procedures, and guidelines.
• Excellent verbal and written communication skills.

Responsibilities

• Provide administrative support for day-to-day OTP operations.
• Assist with budgeting, invoices, and expense reconciliation.
• Coordinate travel and briefing materials for senior leaders.
• Prepare meeting materials and maintain the President's schedule.
• Represent the OTP in planning and coordination meetings.

Skills

Project management

Analytical skills

Communication

Time management

Confidentiality

Education

Undergraduate degree

Tools

Microsoft Office

Job description

The University of Waterloo is seeking an Administrative Officer to support the Office of the President. You will coordinate day-to-day operations, manage confidential information, assist with financial reporting, travel arrangements, and briefing materials for senior leaders.

Collaborate across faculties, ensure efficient workflows, and help implement improvements while maintaining high ethical standards and discretion in a high-profile environment.