Executive Legal Assistant: Litigation (Hybrid)

Sun Life Assurance Company of Canada; Montreal (administrative region); Hybrid; CAD 49,000 - 77,000; Full time

Benefits offered by this job

Flexible Benefits

Inclusive environment

Recognition for excellence

Job summary

Sun Life Assurance Company of Canada in Montreal is seeking an Executive Legal Assistant to support Litigation and Montreal Legal teams. You will manage a variety of administrative tasks with confidentiality and proactivity in a fast-paced environment.

You will report to the AVP & Managing Counsel, Litigation, and support scheduling, document management, budget tracking and preparation of presentation materials. This hybrid role offers growth and cross-team collaboration.

Qualifications

• Minimum of 5 years’ experience as an Executive Legal Assistant supporting lawyers.
• Proficiency with standard legal documents is an asset.
• Proficient in Microsoft Office and Adobe suites.
• Ability to maintain confidentiality and work in a team or independently.
• Bilingualism in French and English required for cross-Canada interactions.

Responsibilities

• Proactively anticipate team needs in a fast-paced environment.
• Assist with scheduling meetings, travel arrangements, expenses, onboarding/offboarding.
• Open, track and close legal matters in Legal Tracker and iManage; coordinate invoices.
• Support Montreal Legal Team and the Vice President Litigation.
• Prepare and format documents using Word, Excel, PowerPoint, SharePoint, OneNote, iManage.
• Prepare expense reports and track team budget.
• Organize and file documents; support budget/expense management.
• Create presentation materials for internal/external audiences.
• Cover vacations and staff absences as needed.

Skills

5+ years experience

Microsoft Suite

Confidential information handling

Bilingual French/English

AI tools a plus

Time management

Interpersonal skills

Tools

Microsoft Word

OneNote

Excel

PowerPoint

Outlook

SharePoint

iManage

Legal Tracker

Adobe

Job description

Sun Life Assurance Company of Canada in Montreal is seeking an Executive Legal Assistant to support Litigation and Montreal Legal teams. You will manage a variety of administrative tasks with confidentiality and proactivity in a fast-paced environment.

You will report to the AVP & Managing Counsel, Litigation, and support scheduling, document management, budget tracking and preparation of presentation materials. This hybrid role offers growth and cross-team collaboration.