Executive Legal Assistant

Quantum Management Services Ltd.; Trois-Rivières; Hybrid; CAD 95,000 - 120,000; Full time

Job summary

A leading real estate investment firm is seeking an experienced Executive Legal Assistant to provide high-level administrative support and manage legal documentation. This hybrid role involves coordinating complex legal transactions and assisting senior leadership, requiring strong judgment and independence.

Qualifications

• 3+ years of experience in a legal administrative or law clerk role.
• Notary Public designation is highly preferred.
• Experience managing complex legal entity structures.

Responsibilities

• Manage daily legal documentation and signatures for real estate transactions.
• Provide high-level support to the Head of Investments.
• Coordinate internal approvals and digital record-keeping.

Skills

Strong judgment

Independence

Ability to thrive in a fast-paced environment

Education

Legal Assistant or Paralegal diploma

Undergraduate degree

Tools

Microsoft Office

Adobe

DocuSign

Concur

Job description

Location : Downtown Toronto, Hybrid

Salary : Range starting at $95,000 and up depending on experience + bonus and other incentives.

Our client, a well-established real estate investment firm, is seeking an experienced Executive Legal Assistant to support senior leadership and manage legal documentation across a range of complex real estate transactions.

This is a unique hybrid role combining executive administrative responsibilities with legal coordination and documentation.

Key Responsibilities :

Legal Support

• Manage daily legal documentation and signatures for real estate transactions
• Identify applicable legal entities and liaise with external counsel
• Coordinate internal approvals and digital record-keeping
• Maintain filing systems and prepare closing binders
• Ensure timely response to urgent legal matters, occasionally outside business hours

Executive Assistance

• Provide high-level support to the Head of Investments, including calendar management, meeting preparation, and light travel coordination
• Lead weekly investment team calls : prepare materials, take notes, and manage agendas
• Handle expenses, coordinate calls, and provide limited personal support where needed

Qualifications :

• 3+ years of experience in a legal administrative or law clerk role within a real estate law firm or real estate organization
• Legal Assistant or Paralegal diploma required; an undergraduate degree is a strong asset
• Notary Public designation is highly preferred
• Proficient in Microsoft Office, Adobe, DocuSign; familiarity with Concur is an asset
• Experience managing complex legal entity structures
• Strong judgment, independence, and ability to thrive in a fast-paced, high-stakes environment

If this sounds like you, please email your Word version resume to Angelica Stewart at

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