Executive Legal Assistant

Quantum Management Services Ltd.; London; Hybrid; CAD 95,000 - 120,000; Full time

Job summary

A well-established real estate investment firm is seeking an experienced Executive Legal Assistant to support senior leadership and manage legal documentation. This hybrid role demands proficiency in legal coordination across complex transactions and provides high-level executive assistance. Ideal candidates have significant experience in real estate law and are adept at thriving in fast-paced environments.

Qualifications

• 3+ years of experience in a legal administrative or law clerk role.
• Notary Public designation is highly preferred.
• Experience managing complex legal entity structures.

Responsibilities

• Manage daily legal documentation for real estate transactions.
• High-level support to the Head of Investments including calendar management.
• Coordinate internal approvals and maintain filing systems.

Skills

Judgment

Independence

Fast-paced environment

Education

Legal Assistant or Paralegal diploma

Undergraduate degree

Tools

Microsoft Office

Adobe

DocuSign

Concur

Job description

Location : Downtown Toronto, Hybrid

Salary : Range starting at $95,000 and up depending on experience + bonus and other incentives.

Our client, a well-established real estate investment firm, is seeking an experienced Executive Legal Assistant to support senior leadership and manage legal documentation across a range of complex real estate transactions.

This is a unique hybrid role combining executive administrative responsibilities with legal coordination and documentation.

Key Responsibilities :

Legal Support

• Manage daily legal documentation and signatures for real estate transactions
• Identify applicable legal entities and liaise with external counsel
• Coordinate internal approvals and digital record-keeping
• Maintain filing systems and prepare closing binders
• Ensure timely response to urgent legal matters, occasionally outside business hours

Executive Assistance

• Provide high-level support to the Head of Investments, including calendar management, meeting preparation, and light travel coordination
• Lead weekly investment team calls : prepare materials, take notes, and manage agendas
• Handle expenses, coordinate calls, and provide limited personal support where needed

Qualifications :

• 3+ years of experience in a legal administrative or law clerk role within a real estate law firm or real estate organization
• Legal Assistant or Paralegal diploma required; an undergraduate degree is a strong asset
• Notary Public designation is highly preferred
• Proficient in Microsoft Office, Adobe, DocuSign; familiarity with Concur is an asset
• Experience managing complex legal entity structures
• Strong judgment, independence, and ability to thrive in a fast-paced, high-stakes environment

If this sounds like you, please email your Word version resume to Angelica Stewart at

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