Executive Legal Assistant

Emera Inc; Halifax; In loco; CAD 60.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health & wellbeing

Career growth

Community engagement & care

Competitive compensation

Descrizione del lavoro

Emera Inc. in Halifax, NS, is seeking an experienced Executive Legal Assistant to join the Corporate Legal team.

You will provide senior-level support to the EVP & General Counsel and team, helping keep priorities organized and responsive in a fast-paced corporate environment. You will manage complex calendars, prepare and format legal documents, and coordinate signature processes while maintaining strict confidentiality.

Competenze

• Legal Assistant, Paralegal or related post-secondary education or equivalent experience is advantageous.
• Minimum of 5 years’ experience as Legal Assistant or similar role.
• Strong proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint).
• Experience with CounselLink legal billing system is a plus.
• Excellent document formatting, proofreading and written communication.
• Exceptional organization and attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.
• Strong judgment and discretion with confidential information.
• Proactive, collaborative and client/service oriented.

Mansioni

• Provide administrative and legal support to the EVP & General Counsel and the Legal team.
• Prepare, format, proofread and coordinate legal documents and presentations.
• Manage complex calendars, schedule meetings and coordinate participants.
• Coordinate documentation for corporate and transaction matters.
• Maintain organized electronic files and confidential records.
• Coordinate signatures and document execution processes.
• Assist with meeting prep including agendas and briefing materials.
• Liaise with executives, internal partners, external counsel and stakeholders.
• Track priorities and deadlines, following up proactively.

Conoscenze

Executive support

Calendar management

Attention to detail

Formazione

Legal Assistant / Paralegal education

Strumenti

Microsoft 365

Outlook

Word

Excel

PowerPoint

CounselLink

Descrizione del lavoro

The Opportunity

Company, Department: Emera Inc, Corporate Legal

Location: Halifax, NS

Closing Date: November 23, 2026

We are looking for an experienced Executive Legal Assistant to join our Corporate Legal team in Halifax. This is an exciting opportunity for a highly organized and proactive legal professional to provide senior-level support for our EVP & General Counsel and team.

Working as a trusted member of the Legal team, you will provide high-quality legal and executive administrative support in a fast-paced corporate environment. You will play an important role in helping the team stay organized, responsive and focused on key priorities.

Key Elements of the Role Include:

• Provide comprehensive administrative and legal support to the EVP & General Counsel, and broader Legal team.
• Prepare, format, proofread and coordinate legal documents, correspondence, presentations and other materials.
• Manage complex calendars, schedule meetings and coordinate internal and external participants.
• Support the Legal team with the organization and coordination of documentation associated with corporate and transaction-related matters.
• Maintain well-organized electronic files, legal records and confidential documentation.
• Coordinate signatures, approvals and document execution, helping ensure key materials move forward efficiently.
• Assist with meeting preparation, including agendas, briefing materials, meeting packages and follow-up activities.
• Liaise professionally with executives, internal business partners, external legal counsel and other stakeholders.
• Track priorities, deadlines and outstanding items, proactively following up where required.
• Handle highly confidential and sensitive information with professionalism and discretion.
• Anticipate the needs of the lawyers and executives you support and help keep competing priorities moving forward.
• Provide broader administrative support to the Legal team as priorities evolve.
• Collaborate with other Executive Assistants to support the business as a team.
• Manage external law firm invoicing and onboarding into CounselLink.

Skills & Qualifications:

You are an experienced legal administrative professional who thrives in a busy environment and takes pride in being a trusted and dependable member of the team.

• Legal Assistant, Paralegal or related post-secondary education, or an equivalent combination of education and experience is highly advantageous.
• Minimum of 5 years’ experience working as a Legal Assistant, Executive Legal Assistant or similar legal support professional.
• Strong proficiency with Microsoft 365, including Outlook, Word, Excel and PowerPoint. Experience with CounselLInk legal billing system is an asset.
• Excellent document formatting, proofreading and written communication skills.
• Exceptional organization and attention to detail.
• The ability to manage multiple, sometimes competing, priorities and meet tight deadlines.
• Strong judgment and discretion when handling confidential and commercially sensitive information.
• A proactive approach and an ability to anticipate what is needed rather than waiting to be asked.
• A collaborative, service-oriented approach and the confidence to interact professionally with senior leaders and external counsel.

Why Joinourteam?

• Health & Wellbeing:A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
• Grow Your Career:Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
• Community Engagement & Care:Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching & volunteer programs, and scholarships forchildren of employees.
• Competitive Compensation:A comprehensive benefits plan, short-term incentive plan and a Defined Contribution Pension Plan.

Inclusion at Emera

At Emera we value diversity, equity, and inclusion.We strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identifythrough the online application process. Emera supports candidates and employees with access and accommodation needs.

Recruitment and Promotion Policy:

When filling vacant positions, we are determined to hire the best candidates available. We are committed to providing employees with a fair and equal opportunity to compete for jobs. Hiring and promotion of employees is based on skills, capabilities, knowledge and demonstratedabilities.