Executive Leadership Support & Operations

CHANCES Inc.; Charlottetown; On-site; CAD 34,000 - 41,000; Full time

Job summary

CHANCES Family Services in Charlottetown, PEI, is seeking a detailed, proactive Leadership Administrative Support for a full-time, 12-month term contract. The role offers 37.5 hours per week and collaborates with the Leadership Team, supporting the Executive Director’s office, operations and HR.

You will prepare reports and presentations, organize files and resources, assist with recruitment, policy drafting, and strategic planning; coordinate meetings, track deadlines, and help payroll setup

Qualifications

• Post-secondary certificate, diploma or degree in Business Administration or equivalent.
• Experience in a nonprofit environment is an asset.
• Strong MS Office skills (Word, Excel, Outlook) required.
• Ability to manage time and competing priorities effectively.
• Self-starter with attention to detail and initiative.
• Ability to handle confidential information with discretion.
• Knowledge of HR processes is an asset.
• Valid driver’s license and access to a vehicle.
• Criminal Record Check with Vulnerable Sector Screen is required.

Responsibilities

• Provide administrative and project support to Leadership team.
• Prepare reports, presentations, meeting materials, templates and forms.
• Organize shared files and administrative resources so information is findable.
• Support communications, initiatives, meetings and follow-up actions.
• Research and draft policies, procedures and supporting resources.
• Support strategic planning through coordination and engagement.
• Help with leadership development tools and coaching activities.
• Organize meetings, prepare agendas and capture action items.
• Assist with recruitment and tracking vacancies.
• Prepare flyers, posters and promotional materials.
• Track deadlines and required documentation across programs.
• Assist employees with immigration paperwork and payroll setup.

Skills

Organizational skills

Microsoft Office proficiency

Time management

Attention to detail

Discretion with confidential info

HR processes knowledge

Education

Business Administration certificate/diploma/degree

Tools

Microsoft Office Suite

Job description

CHANCES Family Services in Charlottetown, PEI, is seeking a detailed, proactive Leadership Administrative Support for a full-time, 12-month term contract. The role offers 37.5 hours per week and collaborates with the Leadership Team, supporting the Executive Director’s office, operations and HR.

You will prepare reports and presentations, organize files and resources, assist with recruitment, policy drafting, and strategic planning; coordinate meetings, track deadlines, and help payroll setup